1. Identify infrastructure requirements for outdoor events
   • Liaise with local authorities at the commencement of the event management cycle to ensure statutory requirements are integrated into the planning process.
   • Identify and analyse the infrastructure and facility requirements for outdoor events, based on a detailed review of all aspects of the proposed event.
   • Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.
   • Incorporate safety, security and risk management issues of particular relevance to outdoor events into all planning documentation and processes.
2. Organise infrastructure for outdoor events
   • Identify and source appropriate contractors.
   • Provide accurate briefings to contractors in relation to infrastructure requirements ensuring all safety and legal requirements are covered.
   • Obtain complete and timely quotations for the provision of services.
   • Analyse quotations and select contractors in accordance with legal and licensing requirements and in consultation with key stakeholders.
   • Involve local authorities in the planning process by provision of relevant and timely information.
   • Take account of stakeholder views, including local residents, in the organisational process.
3. Monitor infrastructure
   • Monitor the progress of staging elements through ongoing liaison with contractors.
   • Identify the need for adjustments and organise appropriate changes with confirmation in writing.
   • Evaluate work completed against event requirements prior to event commencement and take appropriate corrective action where necessary.

Not applicable

Essential Knowledge and Skills to be Assessed

The following knowledge and skills must be assessed as part of this unit

roles and responsibilities of organisations involved in staging of outdoor events including government agencies and other authorities

suppliers of services related to outdoor event infrastructure and sources of information on those suppliers

risk management and safety issues to be considered for key areas of event staging

Australian Standards that relate to typical event operations

knowledge of terminology and services in key areas related to outdoor event infrastructure including

temporary water and power supply

portabledemountable toilets

temporary structures eg marquees demountables

mobile catering outlets

Linkages to Other Units

This unit must be assessed with or after the following units which describe skills and knowledge essential to this unit of competence

THTFMEA Manage event contractors

THTFME06A Manage event contractors

This unit also has very strong linkages to other event management units and combined assessment andor training is recommended with units such as

THTFMEA Develop an event concept

THTFME04A Develop an event concept

THTFMEA Select event venues and sites

THTFME05A Select event venues and sites

Critical Aspects of Assessment

Evidence of the following is critical

ability to organise and monitor infrastructure for an outdoor event

knowledge of the issues that specifically impact on the organisation of outdoor events including requirements of local authorities Australian Standards and OHampS regulations

Context of Assessment and Resource Implications

Assessment must ensure

organisation and monitoring of the infrastructure requirements for an outdoor event where the candidate plays a key management role

access to venues or sites for staging of an outdoor event

access to all equipment required for the staging of an outdoor event

liaison with and involvement of suppliers and local authorities

Assessment Methods

Assessment methods must be chosen to ensure that ability to organise and monitor the infrastructure for an outdoor event can be practically demonstrated Methods must include assessment of knowledge as well as assessment of practical skills

The following examples are appropriate for this unit

evaluation of the infrastructure through attendance at an event managed by the candidate

review of documentation used to coordinate infrastructure prepared by the candidate

questioning of contractors to assess the organisational skills of the candidate

case studies to assess ability to determine infrastructure requirements for different events

questions to assess knowledge of infrastructure services and terminology

review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

Key Competencies in this Unit

Key Competencies are an integral part of all workplace competencies The table below describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform Level Administer and Manage Level Design and Evaluate

Key Competencies

Collecting Organising and Analysing Information

For example

Assessing the legal issues to be considered for an outdoor event

Communicating Ideas and Information

For example

Providing a briefing to the local council of the scope of an outdoor event

Planning and Organising Activities

For example

Coordinating the activities of multiple trades people prior to an event

Working with Others and in Teams

For example

Managing a progress meeting of event coordinators all working on different aspects of an outdoor event

Using Mathematical Ideas and Techniques

For example

Calculating the required size of a marquee to meet estimated audience numbers

Solving Problems

For example

Develop a solution to a situation where the proposed site plan or race route contravenes local council guidelines

Using Technology

For example

Using relevant software

Essential Knowledge and Skills to be Assessed

The following knowledge and skills must be assessed as part of this unit

roles and responsibilities of organisations involved in staging of outdoor events including government agencies and other authorities

suppliers of services related to outdoor event infrastructure and sources of information on those suppliers

risk management and safety issues to be considered for key areas of event staging

Australian Standards that relate to typical event operations

knowledge of terminology and services in key areas related to outdoor event infrastructure including

temporary water and power supply

portabledemountable toilets

temporary structures eg marquees demountables

mobile catering outlets

Linkages to Other Units

This unit must be assessed with or after the following units which describe skills and knowledge essential to this unit of competence

THTFMEA Manage event contractors

THTFME06A Manage event contractors

This unit also has very strong linkages to other event management units and combined assessment andor training is recommended with units such as

THTFMEA Develop an event concept

THTFME04A Develop an event concept

THTFMEA Select event venues and sites

THTFME05A Select event venues and sites

Critical Aspects of Assessment

Evidence of the following is critical

ability to organise and monitor infrastructure for an outdoor event

knowledge of the issues that specifically impact on the organisation of outdoor events including requirements of local authorities Australian Standards and OHampS regulations

Context of Assessment and Resource Implications

Assessment must ensure

organisation and monitoring of the infrastructure requirements for an outdoor event where the candidate plays a key management role

access to venues or sites for staging of an outdoor event

access to all equipment required for the staging of an outdoor event

liaison with and involvement of suppliers and local authorities

Assessment Methods

Assessment methods must be chosen to ensure that ability to organise and monitor the infrastructure for an outdoor event can be practically demonstrated Methods must include assessment of knowledge as well as assessment of practical skills

The following examples are appropriate for this unit

evaluation of the infrastructure through attendance at an event managed by the candidate

review of documentation used to coordinate infrastructure prepared by the candidate

questioning of contractors to assess the organisational skills of the candidate

case studies to assess ability to determine infrastructure requirements for different events

questions to assess knowledge of infrastructure services and terminology

review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

Key Competencies in this Unit

Key Competencies are an integral part of all workplace competencies The table below describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform Level Administer and Manage Level Design and Evaluate

Key Competencies

Collecting Organising and Analysing Information

For example

Assessing the legal issues to be considered for an outdoor event

Communicating Ideas and Information

For example

Providing a briefing to the local council of the scope of an outdoor event

Planning and Organising Activities

For example

Coordinating the activities of multiple trades people prior to an event

Working with Others and in Teams

For example

Managing a progress meeting of event coordinators all working on different aspects of an outdoor event

Using Mathematical Ideas and Techniques

For example

Calculating the required size of a marquee to meet estimated audience numbers

Solving Problems

For example

Develop a solution to a situation where the proposed site plan or race route contravenes local council guidelines

Using Technology

For example

Using relevant software

This unit applies to any enterprise involved in the management of outdoor events. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.