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Elements and Performance Criteria

  1. Identify purchasing requirements
  2. Purchasing requirements are identified from orders and instructions in accordance with workplace procedures
  3. Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel
  4. Source purchase
  5. Source/s of materials are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers
  6. Supplier/vendor is advised of requirements and specifications in accordance with site requirements
  7. Availability of supply is confirmed
  8. Difficulties in supply are reported in accordance with workplace procedures
  9. Check costings
  10. Alternative suppliers are contacted to check different costings
  11. Actual costs are compared to predicted costs
  12. Recommendations regarding alternative suppliers are communicated to appropriate personnel in accordance with workplace procedures
  13. All records/reports are maintained in accordance with site requirements
  14. Purchase materials
  15. Capacity of supplier to meet price, quality and delivery expectations is confirmed
  16. Order is placed with supplier and delivery schedules are confirmed
  17. Appropriate orders and invoices are exchanged in accordance with workplace procedures
  18. Materials are checked/inspected on receipt in accordance with site requirements in accordance with workplace procedures

Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation including reports and documenting discrepancies

identifying, sourcing and procuring purchasing requirements in accordance with workplace procedures

interpreting and following operational instructions and prioritising work

modifying activities depending on operational contingencies, risk situations and environments

operating electronic communications equipment to required protocol

reading and interpreting relevant instructions, procedures, information and signs

reporting and/or rectifying identified problems, errors in data input, collection or measurement promptly, particularly in relation to cost, order quantity or quality.


Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

different types of purchasing systems, their use and applications

enterprise purchase/sales records system

procedures for operating electronic communications equipment

relevant sections of national, state/territory legislative and regulatory requirements, and codes of practice, particularly those relating to trade practices and privacy of information

requirements for completing relevant documentation, particularly in relation to systems implementation

steps involved in planning work activities

typical problems encountered in implementing purchasing systems and possible solutions.