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Elements and Performance Criteria

1. Prepare invitations to offer
   • Specifications for goods and services to be purchased are obtained from relevant personnel and are clarified as required
   • Purchasing methods most appropriate to particular purchases are selected
   • Invitations to offer are prepared
   • Approval of invitations to offer is obtained
2. Identify suppliers
   • Organisational records are reviewed for potential suppliers
   • Sources of supply are identified
   • Invitations are made to suppliers
   • Sources of supply are evaluated against purchasing strategy requirements
3. Issue invitations to offer
   • Invitations to offer are distributed
   • Briefings are conducted as required
   • Clarification of issues arising is made with suppliers in accordance with purchasing strategies
4. Prepare recommendations to purchase
   • Offer documents are received from suppliers
   • Offer documents are assessed against purchasing strategy requirements
   • Further information is sought from suppliers as required
   • Specialist expertise is obtained to assist with evaluation as required
   • Offers are evaluated against purchasing strategy requirements
   • Shortlists of suppliers who have made offers and who meet purchasing criteria are prepared
   • Preferred offers are selected
   • Recommendations about preferred offers are made for approval by relevant personnel
   • Approval is obtained for recommended offers

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying and using software appropriately applying precautions and required action to minimise, control or eliminate identified hazards applying relevant legislation and workplace procedures communicating effectively with others completing relevant documentation implementing contingency plans modifying activities depending on operational contingencies, risk situations and environments monitoring and prioritising work activities in terms of planned schedule operating electronic communications equipment to required protocol reading, interpreting and following relevant instructions, procedures and signs working collaboratively with others working systematically with required attention to detail.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

organisational purchasing strategy procedures for operating electronic communications equipment product knowledge about the goods and services being supplied relevant legislation, codes of practice and national standards related to procurement, for example Trade Practices Act, contract law, sale of goods legislation, consumer protection legislation and legislation related to the import of goods and services, where relevant requirements for completing relevant documentation steps involved in planning work activities.

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