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Elements and Performance Criteria

1. Source international suppliers
   • Goods to be purchased internationally are identified
   • Potential sources of supply are researched from relevant information sources
   • Market structures for proposed purchases are examined
   • Regulations governing international purchasing are determined
   • Potential sources of supply are identified from research
   • Assistance and clarification is sought, as required, to determine and apply workplace policies and procedures, and regulations governing international purchasing of specified goods
2. Prepare invitations to offer for imported goods
   • Specifications of requirements for international purchasing of specified goods are obtained from relevant personnel and are clarified as required
   • Purchasing strategy most appropriate to proposed purchase is selected
   • Invitations to offer are developed and documented
   • Invitations to offer are checked for compliance with regulations, organisational policies and procedures and description of required goods
   • Criteria for evaluating offers are developed and documented and approval is sought and obtained for documented criteria
   • Approval is sought for issuance of invitations to offer prior to issuance to prospective suppliers
3. Prepare recommendations in response to offers
   • Offer documents are received from suppliers
   • Offer documents are assessed against documented criteria and purchasing strategy requirements
   • Further information is sought from suppliers, as required, to clarify offers
   • Offers are evaluated against purchasing criteria
   • Preferred offer is selected and recommendation are made for approval by relevant personnel
   • Approval is obtained for recommended offers
4. Action successful offers
   • Contract with successful supplier is drafted
   • Legal expertise is accessed to ensure legality of contract agreements
   • Contract is issued in accordance with approval received
   • Unsuccessful offers are informed of outcome of evaluation process
5. Arrange importation of goods
   • Risks in ownership and transport of goods from point of delivery to final destination are assessed
   • Relevant insurance cover is arranged
   • Agents are sourced as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
   • Statutory and regulatory requirements including fumigation and export/import controls are satisfied
   • Supply and logistics channels are managed to ensure delivery of goods is achieved satisfactorily and within designated timelines
6. Finalise payment and contract
   • Advice is obtained on payment strategy to be followed
   • Arrangements are made to initiate currency hedging, letter of credit or payment by direct cheque or electronic funds transfer in accordance with advice received
   • Payments are authorised at appropriate times
   • Actions are taken to ensure any non-compliance with contractual conditions and specifications is rectified

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and workplace procedures assessing and managing risks as appropriate to work tasks communicating effectively with others completing relevant documentation managing tasks with consideration of cultural and geographic backgrounds modifying activities depending on operational contingencies, risk situations and environments monitoring and prioritising work activities in terms of planned schedule operating electronic communications equipment to required protocol reading, interpreting and following relevant instructions, procedures and signs working collaboratively with others working systematically to timelines and with required attention to detail and accuracy.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

agencies involved in importation arrangements such as customs brokers, freight forwarders, logistics and transport companies and consultants methods of payment applicable to international purchasing organisational policies and procedures for international purchasing procedures for managing and controlling hazardous situations when carrying out work activities relevant insurance brokers and available types of policies to cover identified risks relevant legislation, codes of practice and national standards, for example Australian Customs Act, Trade Practices Act, law of contracts, quarantine legislation, national and international legislation relating to restrictions and prohibitions on imports requirements for completing relevant documentation sources of information and assistance external to organisation, for example relevant regulatory authorities, customs brokers, Austrade, state/territory government departments or agencies, chambers of commerce sources of information on differences in equipment and related standard operating and servicing procedures steps involved in planning work activities.

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