Certificate IV in Purchasing

This qualification is designed for individuals with responsibilities for conducting purchasing activities in an organisation. They may work in any industry or organisational setting. They may have whole of procurement life cycle responsibilities or work in specific functions such as contract management or tendering. Typically those completing this qualification would report to a purchasing manager or contract manager.

Job Roles

Procurement Officer

Purchasing and Inventory Administrator

Purchasing Assistant

Purchasing Clerk

Purchasing Officer

Stock Control Officer.


Total number of units = 10

3 core units plus

7 elective units

5elective units must be selected from the elective units listed below.

The remaining 2 elective units may be selected from the elective units listed below, or any currently endorsed Training Package or accredited course at the same qualification level. If not listed below, 1 elective unit may be selected from either a Certificate III or Diploma qualification.

Elective units must be relevant to the work outcome, local industry requirements and the qualification level.

Core units

IT Use

add topic BSBITU305A Conduct online transactions

Purchasing and Contracting

add topic BSBPUR401B Plan purchasing

add topic BSBPUR402B Negotiate contracts

Elective units

Customer Service

add topic BSBCUS401B Coordinate implementation of customer service strategies

add topic BSBCUS402B Address customer needs

add topic BSBCUS403B Implement customer service standards

Financial Administration

add topic BSBFIA402A Report on financial activity

General Administration

add topic BSBADM409A Coordinate business resources

IT Use

add topic BSBITU401A Design and develop complex text documents

Occupational Health and Safety

add topic BSBOHS407A Monitor a safe workplace

Purchasing and Contracting

add topic BSBPUR403B Conduct international purchasing

Relationship Management

add topic BSBREL401A Establish networks


add topic BSBRES401A Analyse and present research information

Risk Management

add topic BSBRSK401A Identify risk and apply risk management processes


add topic BSBSUS301A Implement and monitor environmentally sustainable work practices

Workplace Effectiveness

add topic BSBWOR401A Establish effective workplace relationships

add topic BSBWOR402A Promote team effectiveness


add topic BSBWRT401A Write complex documents

Imported Units

add topic PSPGOV406B Gather and analyse information

add topic PSPPROC406B Procure goods and services

add topic PSPPROC407A Establish procurement need

add topic PSPPROC408A Develop requests for offers

add topic PSPPROC409A Receive and select offers

add topic PSPPROC410A Administer contracts


    Qualification Pathways

    Entry requirements

    There are no entry requirements for this qualification.

    Pathways into the qualification

    Preferred pathways for candidates considering this qualification include:

    BSB30107 Certificate III in Business or other relevant qualification/s


    with vocational experience in assisting purchasing managers or coordinators to conduct purchasing activities but without formal purchasing qualifications.

    Examples of indicative job roles for candidates seeking entry based upon their vocational experience include:

    Accounts Clerk

    Administrative Officer

    Customer Service Advisor

    Personal Assistant

    Small Business Assistant

    Student Services Officer.

    This breadth of expertise would equate to the competencies required to undertake this qualification.

    Pathways from the qualification

    After achieving this qualification candidates may undertake:

    BSB51507 Diploma of Purchasing.

Entry Requirements

Not applicable.

Licensing Information

Licensing, Legislative, Regulatory or Certification Considerations

There is no direct link between this qualification and licensing, legislative and/or regulatory requirements. However, where required, a unit of competency will specify relevant licensing, legislative and/or regulatory requirements that impact on the unit.

Employability Skills


Qualification Code and Title

The following table contains a summary of the Employability Skills required by industry for this qualification. The Employability Skills facets described here are broad industry requirements that may vary depending on qualification packaging options.

Employability Skill

Industry/enterprise requirements for this qualification include:


clarifying service needs with customers

clearly communicating purchasing requirements to prospective suppliers

negotiating with online service providers for the purchase of goods and services


negotiating and confirming requirements for online trade with suppliers

working with personnel from regulatory authorities to arrange for the importation of goods


dealing with irregularities when reconciling organisational and online bill paying and transaction records

diagnosing problems in matching service delivery to customer needs

Initiative and enterprise

conducting research to identify sources/supplies for required products

developing options for improved services to customers

Planning and organising

developing project plans including time lines, task breakdown and roles and responsibilities of team members

preparing and promoting specification documentation


behaving ethically when dealing with potential suppliers by following codes of practice for confidentiality and probity

managing time to ensure work is completed on time


learning from the review of previous projects

seeking assistance form senior colleagues to overcome difficulties in meeting customer service standards


using business technology such as purchasing and word processing software to conduct purchasing activities