- AHCCCF413A - Service committees
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
AHCCCF413A Mapping and Delivery Guide
Service committees
Version 1.0
Issue Date: April 2024
| Qualification | - |
Unit of Competency | AHCCCF413A - Service committees |
|---|---|---|---|
| Description | This unit covers service committees and defines the standard required to: organise formal meetings; prepare business papers and additional information for meetings; conduct meetings and carry out follow up actions; plan other events for a committee; maintain records, including the operating budget, for a committee. | ||
| Employability Skills | This unit contains employability skills. | ||
| Learning Outcomes and Application | This unit applies to community program leaders who organise meetings for committees and sub-committees at the group and regional levels to support the operation of community groups. | ||
| Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
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| Prerequisites/co-requisites | |||
| Competency Field | |||
| Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
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| Elements of Competency | Performance Criteria | |||||||
| Element: Organise meetings |
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| Element: Prepare business papers for meetings |
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| Element: Record and produce minutes of meeting |
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| Element: Follow up after meetings |
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Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following: organise formal meetings prepare business papers and additional information for meetings conduct meetings and carry out follow up actions plan other events for a committee maintain records, including the operating budget, for a committee. |
Context of and specific resources for assessment | Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Required skills |
use office equipment, such as computers, photocopiers and facsimiles plan events manage budgets use literacy skills to read, interpret and follow organisational policies and procedures, develop sequenced written instructions, record accurately and legibly information collected and select and apply procedures to a range of tasks use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views use numeracy skills to estimate, calculate and record routine and more complex workplace measures and data use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities. |
Required knowledge |
meeting procedures, both formal and informal agency guidelines where applicable or instructions relevant program and incorporation requirements for group where applicable local facilities for meetings local arrangements for authorising expenditure local community and activities office and related business procedures Occupational Health and Safety (OHS) and public safety requirements. |
The range statement relates to the unit of competency as a whole. | |
Service may include: | meetings including group management meetings, group general or annual meetings training/extension sessions sub-committee meetings related to a project or other specific activity regional meetings for coordination or for management of regional plan agency related meetings associated with management of program. |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Purpose of meeting(s) is clarified with the chair, secretary or coordinator. | |||
| Schedule of meetings is prepared and maintained in line with any group, regional and/or agency requirements. | |||
| Venue and date of meeting is organised according to meeting schedule, group or regional requirements and within any budget constraints. | |||
| Participants are advised of any changes to original meeting details. | |||
| All appropriate individuals are advised of details of meetings and followed up for confirmation of attendance according to instructions. | |||
| Any apologies are accepted and accurately recorded for presentation at meeting. | |||
| Meeting room is set up in a timely manner to suit arrangements and according to instructions. | |||
| Notice of meeting and agenda are accurately prepared to instructions and details provided. | |||
| Reports required for meeting are prepared or collated as appropriate. | |||
| All business papers are distributed to appropriate individuals following established group or regional meeting guidelines. | |||
| Notes are taken of meeting activities and decisions to ensure an accurate record of meeting. | |||
| Minutes of the meeting are produced in required format to provide an accurate account of meeting. | |||
| Minutes are checked for accuracy, approved and distributed to instructions. | |||
| Action lists on work following from meetings are prepared according to instructions. | |||
| Requests for information from group members or officers are dealt with promptly and accurately. | |||
| Correspondence associated with meetings is dealt with in a timely manner according to instructions. |
Forms
Assessment Cover Sheet
AHCCCF413A - Service committees
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
AHCCCF413A - Service committees
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: