Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBADM305A Mapping and Delivery Guide
Create and use databases

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSBADM305A - Create and use databases
Description This unit covers the creation of simple data tables, forms, reports and queries to create a simple database that is used for storage and retrieval of information. This unit is related to BSBADM403A Develop and use complex databases.This unit covers the creation of simple data tables, forms, reports and queries to create a simple database that is used for storage and retrieval of information. This unit is related to BSBADM403A Develop and use complex databases
Employability Skills Not applicable.
Learning Outcomes and Application Not applicable.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Use safe work practices
  • Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user
  • Work organisation meets organisational and occupational health and safety requirements for computer operation
  • Energy and resource conservation techniques are used to minimise wastage in accordance with organisational and statutory requirements
       
Element: Create simple databases
  • Organisational requirements in relation to data entry, storage, output and presentation requirements are identified
  • Database use, output, reporting and presentation requirements are determined in accordance with organisational policy and procedures
  • Database utilises software functions and simple formulae to meet identified requirements
  • Data table and form layout enable efficient data input and display
  • Database reports are formatted in accordance with organisational style and presentation requirements
       
Element: Create simple database queries
  • Information output, database tables to be used and report layout are determined to meet task requirements
  • Data groupings, search and sort criteria are determined to meet task requirements
  • Queries are run and the results checked to ensure they provide the required data
       
Element: Use simple databases
  • Data is entered, checked and amended in accordance with organisational and task requirements
  • Data input meets designated timelines and organisational requirements for speed and accuracy
  • Queries and formulae are tested to confirm output meets task requirements
  • Manuals, user documentation and on-line help are used to overcome problems with database design and production
  • Database reports and/or forms are previewed, adjusted and printed in accordance with organisational and task requirements
  • Databases are named and stored, in accordance with organisational requirements and the application exited without data loss/damage
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Critical Aspects of Evidence

Integrated demonstration of all elements of competency and their performance criteria

Databases are appropriate to task requirements and efficient input of data

Underpinning Knowledge*

* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.

Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Organisational policy and procedures on

saving and backing up files

format of workplace reports / documents

energy and resource conservation

databases, including entry

database reports strategy

simple formulae

Underpinning Skills

Numeracy skills in relating to creating simple queries and using simple formulae

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Resource Implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace. These may include:

workplace reference materials such as style guides

computer equipment with database software

English dictionary

Consistency of Performance

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit

Key Competency Levels

Collecting, analysing and organising information - to determine the most appropriate database format

Communicating ideas and information - through the production of effective database reports

Planning and organising activities - to determine queries, formulae and input data

Working with teams and others - to determine database outputs and printing requirements

Using mathematical ideas and techniques - while using queries and formulae in the database

Solving problems - using manuals and on-line help

Using technology - to create and use databases

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies

Critical Aspects of Evidence

Integrated demonstration of all elements of competency and their performance criteria

Databases are appropriate to task requirements and efficient input of data

Underpinning Knowledge*

* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.

Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Organisational policy and procedures on

saving and backing up files

format of workplace reports / documents

energy and resource conservation

databases, including entry

database reports strategy

simple formulae

Underpinning Skills

Numeracy skills in relating to creating simple queries and using simple formulae

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Resource Implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace. These may include:

workplace reference materials such as style guides

computer equipment with database software

English dictionary

Consistency of Performance

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit

Key Competency Levels

Collecting, analysing and organising information - to determine the most appropriate database format

Communicating ideas and information - through the production of effective database reports

Planning and organising activities - to determine queries, formulae and input data

Working with teams and others - to determine database outputs and printing requirements

Using mathematical ideas and techniques - while using queries and formulae in the database

Solving problems - using manuals and on-line help

Using technology - to create and use databases

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Not applicable.

Legislation, codes and national standards relevant to the workplace which may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

Organisational policy and procedures may include:

log-on procedures

password protection

storage / location of data

standard formats

author's instructions

use of templates

Ergonomic requirements may include:

workstation height and layout

chair height, seat and back adjustment

footrest

screen position

keyboard and mouse position

document holder

posture

avoiding radiation from computer screens

lighting

noise minimisation

Work organisation may include:

mix of repetitive and other activities

rest periods

exercise breaks

Conservation techniques may include:

double-sided paper use

re-used paper for rough drafts (observing confidentiality requirements)

recycling used and shredded paper

utilising power-save options for equipment

Software functions may include:

field definitions / attributes

inserting / deleting blank lines and spaces

altering field widths

adding, deleting, moving, re-labeling fields

repeating (if available)

calculate/formula

formatting fields

formatting text

data protection

headers/footers

table, form and report wizards

Simple formulae may include:

count

maximum

minimum

average

sum

subtraction

multiplication

division

combinations of above

Report formatting may include:

alignment on page

tables

columns

enhancements to format - borders, patterns and colours

enhancements to text

headers/footers

Data may include:

numbers

text

Checking may include:

proofreading

accuracy of data

spelling, electronically and manually

accuracy of formulae with calculator

outcome of sorting / filtering

ensuring instructions with regard to content and format have been followed

Designated timelines may include:

timeline agreed with supervisor/person requiring database

timeline agreed with internal/external client

Printing may include:

records

tables

forms

queries

reports

Storage of data may include:

storage in electronic folders / sub-folders

storage on hard/floppy disk drives, CD ROM, tape backup

organisation policy for backing up files

organisation policy for filing hard copies of databases

filing locations

security

authorised access

Legislation, codes and national standards relevant to the workplace which may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

Organisational policy and procedures may include:

log-on procedures

password protection

storage / location of data

standard formats

author's instructions

use of templates

Ergonomic requirements may include:

workstation height and layout

chair height, seat and back adjustment

footrest

screen position

keyboard and mouse position

document holder

posture

avoiding radiation from computer screens

lighting

noise minimisation

Work organisation may include:

mix of repetitive and other activities

rest periods

exercise breaks

Conservation techniques may include:

double-sided paper use

re-used paper for rough drafts (observing confidentiality requirements)

recycling used and shredded paper

utilising power-save options for equipment

Software functions may include:

field definitions / attributes

inserting / deleting blank lines and spaces

altering field widths

adding, deleting, moving, re-labeling fields

repeating (if available)

calculate/formula

formatting fields

formatting text

data protection

headers/footers

table, form and report wizards

Simple formulae may include:

count

maximum

minimum

average

sum

subtraction

multiplication

division

combinations of above

Report formatting may include:

alignment on page

tables

columns

enhancements to format - borders, patterns and colours

enhancements to text

headers/footers

Data may include:

numbers

text

Checking may include:

proofreading

accuracy of data

spelling, electronically and manually

accuracy of formulae with calculator

outcome of sorting / filtering

ensuring instructions with regard to content and format have been followed

Designated timelines may include:

timeline agreed with supervisor/person requiring database

timeline agreed with internal/external client

Printing may include:

records

tables

forms

queries

reports

Storage of data may include:

storage in electronic folders / sub-folders

storage on hard/floppy disk drives, CD ROM, tape backup

organisation policy for backing up files

organisation policy for filing hard copies of databases

filing locations

security

authorised access

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user 
Work organisation meets organisational and occupational health and safety requirements for computer operation 
Energy and resource conservation techniques are used to minimise wastage in accordance with organisational and statutory requirements 
Organisational requirements in relation to data entry, storage, output and presentation requirements are identified 
Database use, output, reporting and presentation requirements are determined in accordance with organisational policy and procedures 
Database utilises software functions and simple formulae to meet identified requirements 
Data table and form layout enable efficient data input and display 
Database reports are formatted in accordance with organisational style and presentation requirements 
Information output, database tables to be used and report layout are determined to meet task requirements 
Data groupings, search and sort criteria are determined to meet task requirements 
Queries are run and the results checked to ensure they provide the required data 
Data is entered, checked and amended in accordance with organisational and task requirements 
Data input meets designated timelines and organisational requirements for speed and accuracy 
Queries and formulae are tested to confirm output meets task requirements 
Manuals, user documentation and on-line help are used to overcome problems with database design and production 
Database reports and/or forms are previewed, adjusted and printed in accordance with organisational and task requirements 
Databases are named and stored, in accordance with organisational requirements and the application exited without data loss/damage 

Forms

Assessment Cover Sheet

BSBADM305A - Create and use databases
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBADM305A - Create and use databases

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: