Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBADM406 Mapping and Delivery Guide
Organise business travel

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency BSBADM406 - Organise business travel
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to organise domestic and overseas business travel, including developing associated itineraries, booking travel and accommodation, preparing travel related documentation and making travel arrangements.It applies to individuals employed in a range of work environments who may work providing administrative support within an enterprise, or have responsibility for these tasks in relation to their own workgroup or role.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Organise business itinerary for domestic and overseas travel
  • Confirm purpose and requirements of domestic or overseas travel including planned itinerary, budget, meeting requirements and traveller preferences
  • Identify points of contact and names of contact persons, and make and confirm arrangements for meetings in accordance with planned itinerary
  • Prepare daily itineraries with appointments, arrival and departure times, accommodation and other itinerary details in accordance with travel purpose
  • Source, prepare and provide documents and support material for meetings within designated timelines
  • Prepare itinerary in accordance with meeting requirements and traveller’s work health and safety (WHS) requirements
  • Provide itinerary and meeting documents to the traveller within designated timelines
       
Element: Make travel arrangements
  • Make bookings in accordance with organisational policies and procedures for business travel
  • Identify and arrange travel documents in accordance with itinerary and individual requirements
  • Confirm and check travel arrangements and dispatch confirmation documents to the traveller within designated timelines
  • Negotiate and confirm alternative arrangements in response to changed requirements
  • Record travel details and itinerary in accordance with organisational requirements
  • Negotiate and confirm communication arrangements in accordance with organisational requirements
       
Element: Arrange credit facilities
  • Check and confirm methods of payment
  • Make credit arrangements in accordance with organisational policy and procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Organise business itinerary for domestic and overseas travel

1.1 Confirm purpose and requirements of domestic or overseas travel including planned itinerary, budget, meeting requirements and traveller preferences

1.2 Identify points of contact and names of contact persons, and make and confirm arrangements for meetings in accordance with planned itinerary

1.3 Prepare daily itineraries with appointments, arrival and departure times, accommodation and other itinerary details in accordance with travel purpose

1.4 Source, prepare and provide documents and support material for meetings within designated timelines

1.5 Prepare itinerary in accordance with meeting requirements and traveller’s work health and safety (WHS) requirements

1.6 Provide itinerary and meeting documents to the traveller within designated timelines

2 Make travel arrangements

2.1 Make bookings in accordance with organisational policies and procedures for business travel

2.2 Identify and arrange travel documents in accordance with itinerary and individual requirements

2.3 Confirm and check travel arrangements and dispatch confirmation documents to the traveller within designated timelines

2.4 Negotiate and confirm alternative arrangements in response to changed requirements

2.5 Record travel details and itinerary in accordance with organisational requirements

2.6 Negotiate and confirm communication arrangements in accordance with organisational requirements

3 Arrange credit facilities

3.1 Check and confirm methods of payment

3.2 Make credit arrangements in accordance with organisational policy and procedures

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Organise business itinerary for domestic and overseas travel

1.1 Confirm purpose and requirements of domestic or overseas travel including planned itinerary, budget, meeting requirements and traveller preferences

1.2 Identify points of contact and names of contact persons, and make and confirm arrangements for meetings in accordance with planned itinerary

1.3 Prepare daily itineraries with appointments, arrival and departure times, accommodation and other itinerary details in accordance with travel purpose

1.4 Source, prepare and provide documents and support material for meetings within designated timelines

1.5 Prepare itinerary in accordance with meeting requirements and traveller’s work health and safety (WHS) requirements

1.6 Provide itinerary and meeting documents to the traveller within designated timelines

2 Make travel arrangements

2.1 Make bookings in accordance with organisational policies and procedures for business travel

2.2 Identify and arrange travel documents in accordance with itinerary and individual requirements

2.3 Confirm and check travel arrangements and dispatch confirmation documents to the traveller within designated timelines

2.4 Negotiate and confirm alternative arrangements in response to changed requirements

2.5 Record travel details and itinerary in accordance with organisational requirements

2.6 Negotiate and confirm communication arrangements in accordance with organisational requirements

3 Arrange credit facilities

3.1 Check and confirm methods of payment

3.2 Make credit arrangements in accordance with organisational policy and procedures

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Confirm purpose and requirements of domestic or overseas travel including planned itinerary, budget, meeting requirements and traveller preferences 
Identify points of contact and names of contact persons, and make and confirm arrangements for meetings in accordance with planned itinerary 
Prepare daily itineraries with appointments, arrival and departure times, accommodation and other itinerary details in accordance with travel purpose 
Source, prepare and provide documents and support material for meetings within designated timelines 
Prepare itinerary in accordance with meeting requirements and traveller’s work health and safety (WHS) requirements 
Provide itinerary and meeting documents to the traveller within designated timelines 
Make bookings in accordance with organisational policies and procedures for business travel 
Identify and arrange travel documents in accordance with itinerary and individual requirements 
Confirm and check travel arrangements and dispatch confirmation documents to the traveller within designated timelines 
Negotiate and confirm alternative arrangements in response to changed requirements 
Record travel details and itinerary in accordance with organisational requirements 
Negotiate and confirm communication arrangements in accordance with organisational requirements 
Check and confirm methods of payment 
Make credit arrangements in accordance with organisational policy and procedures 

Forms

Assessment Cover Sheet

BSBADM406 - Organise business travel
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBADM406 - Organise business travel

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: