Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBADM407 Mapping and Delivery Guide
Administer projects

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency BSBADM407 - Administer projects
Description
Employability Skills
Learning Outcomes and Application This unit describes skills and knowledge required to perform the activities associated with the administrative aspects of a project, such as measurement, monitoring, reporting, and winding up the project on completion.It applies to individuals who work under the supervision of an experienced project manager. It does not apply to project managers or specialist project managers. For specialist project managers, the units of competency in the Project Management competency field are applicable.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan project administration
  • Identify and record the purpose, scope and objectives of project
  • Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders
  • Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable
  • Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved
  • Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements
       
Element: Coordinate project administration
  • Allocate and monitor tasks and resources in accordance with project requirements
  • Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan
  • Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements
  • Maintain project records in accordance with project and organisational requirements
       
Element: Finalise and review project administration
  • Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements
  • Review project administration against project plan, measure outcomes, and report on outcomes in accordance with organisational and task requirements
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan project administration

1.1 Identify and record the purpose, scope and objectives of project

1.2 Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders

1.3 Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable

1.4 Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved

1.5 Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements

2 Coordinate project administration

2.1 Allocate and monitor tasks and resources in accordance with project requirements

2.2 Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan

2.3 Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements

2.4 Maintain project records in accordance with project and organisational requirements

3 Finalise and review project administration

3.1 Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements

3.2 Review project administration against project plan, measure outcomes, and report on outcomes in accordance with organisational and task requirements

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan project administration

1.1 Identify and record the purpose, scope and objectives of project

1.2 Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders

1.3 Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable

1.4 Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved

1.5 Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements

2 Coordinate project administration

2.1 Allocate and monitor tasks and resources in accordance with project requirements

2.2 Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan

2.3 Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements

2.4 Maintain project records in accordance with project and organisational requirements

3 Finalise and review project administration

3.1 Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements

3.2 Review project administration against project plan, measure outcomes, and report on outcomes in accordance with organisational and task requirements

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and record the purpose, scope and objectives of project 
Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders 
Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable 
Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved 
Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements 
Allocate and monitor tasks and resources in accordance with project requirements 
Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan 
Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements 
Maintain project records in accordance with project and organisational requirements 
Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements 
Review project administration against project plan, measure outcomes, and report on outcomes in accordance with organisational and task requirements 

Forms

Assessment Cover Sheet

BSBADM407 - Administer projects
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBADM407 - Administer projects

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: