Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBATSIC511 Mapping and Delivery Guide
Plan and conduct a community meeting

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency BSBATSIC511 - Plan and conduct a community meeting
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to plan and conduct community meetings the board initiates or facilitates.It applies to individuals who need to communicate with community members in their role of monitoring and guiding activities of the organisation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Negotiate the basis of a meeting and plan event
  • Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people
  • Develop a broad agenda and list of invited guests in consultation with appropriate people
  • Communicate details of meeting to the community, invited guests and other key people and groups
  • Plan transport and other arrangements to maximise attendance
  • Address requirements of people with special needs to ensure equity and access
       
Element: Conduct meeting
  • Follow community procedures for choosing a chairperson for the meeting
  • Follow agenda and relevant meeting protocols
  • Acknowledge all points of view through appropriate meeting processes of discussion and documentation
  • Encourage full participation
  • Seek consensus in decision-making
  • Manage difficult situations appropriately
       
Element: Record decisions
  • Clearly outline meeting decisions being voted on to those present
  • Clarify recommended actions resulting from decisions with participants
  • Identify people and organisations responsible for actions
  • Record decisions and recommended actions
       
Element: Communicate outcomes
  • Share meeting outcomes with board, members and relevant others
  • Encourage participants to use their networks to communicate information provided and decisions made at the meeting
  • Follow up people and organisations identified as responsible for actions to ensure they understand what is required
  • Report outcomes to participating Elders, community members and organisations through established channels
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Negotiate the basis of a meeting and plan event

1.1 Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people

1.2 Develop a broad agenda and list of invited guests in consultation with appropriate people

1.3 Communicate details of meeting to the community, invited guests and other key people and groups

1.4 Plan transport and other arrangements to maximise attendance

1.5 Address requirements of people with special needs to ensure equity and access

2 Conduct meeting

2.1 Follow community procedures for choosing a chairperson for the meeting

2.2 Follow agenda and relevant meeting protocols

2.3 Acknowledge all points of view through appropriate meeting processes of discussion and documentation

2.4 Encourage full participation

2.5 Seek consensus in decision-making

2.6 Manage difficult situations appropriately

3 Record decisions

3.1 Clearly outline meeting decisions being voted on to those present

3.2 Clarify recommended actions resulting from decisions with participants

3.3 Identify people and organisations responsible for actions

3.4 Record decisions and recommended actions

4 Communicate outcomes

4.1 Share meeting outcomes with board, members and relevant others

4.2 Encourage participants to use their networks to communicate information provided and decisions made at the meeting

4.3 Follow up people and organisations identified as responsible for actions to ensure they understand what is required

4.4 Report outcomes to participating Elders, community members and organisations through established channels

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Negotiate the basis of a meeting and plan event

1.1 Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people

1.2 Develop a broad agenda and list of invited guests in consultation with appropriate people

1.3 Communicate details of meeting to the community, invited guests and other key people and groups

1.4 Plan transport and other arrangements to maximise attendance

1.5 Address requirements of people with special needs to ensure equity and access

2 Conduct meeting

2.1 Follow community procedures for choosing a chairperson for the meeting

2.2 Follow agenda and relevant meeting protocols

2.3 Acknowledge all points of view through appropriate meeting processes of discussion and documentation

2.4 Encourage full participation

2.5 Seek consensus in decision-making

2.6 Manage difficult situations appropriately

3 Record decisions

3.1 Clearly outline meeting decisions being voted on to those present

3.2 Clarify recommended actions resulting from decisions with participants

3.3 Identify people and organisations responsible for actions

3.4 Record decisions and recommended actions

4 Communicate outcomes

4.1 Share meeting outcomes with board, members and relevant others

4.2 Encourage participants to use their networks to communicate information provided and decisions made at the meeting

4.3 Follow up people and organisations identified as responsible for actions to ensure they understand what is required

4.4 Report outcomes to participating Elders, community members and organisations through established channels

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people 
Develop a broad agenda and list of invited guests in consultation with appropriate people 
Communicate details of meeting to the community, invited guests and other key people and groups 
Plan transport and other arrangements to maximise attendance 
Address requirements of people with special needs to ensure equity and access 
Follow community procedures for choosing a chairperson for the meeting 
Follow agenda and relevant meeting protocols 
Acknowledge all points of view through appropriate meeting processes of discussion and documentation 
Encourage full participation 
Seek consensus in decision-making 
Manage difficult situations appropriately 
Clearly outline meeting decisions being voted on to those present 
Clarify recommended actions resulting from decisions with participants 
Identify people and organisations responsible for actions 
Record decisions and recommended actions 
Share meeting outcomes with board, members and relevant others 
Encourage participants to use their networks to communicate information provided and decisions made at the meeting 
Follow up people and organisations identified as responsible for actions to ensure they understand what is required 
Report outcomes to participating Elders, community members and organisations through established channels 

Forms

Assessment Cover Sheet

BSBATSIC511 - Plan and conduct a community meeting
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBATSIC511 - Plan and conduct a community meeting

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: