Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBATSIL408 Mapping and Delivery Guide
Manage a board meeting

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency BSBATSIL408 - Manage a board meeting
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to plan for and conduct a regular board meeting and ensure outcomes of the meeting are implemented.It applies to individuals who need to conduct board meetings in their role of monitoring and guiding the activities of Aboriginal and Torres Strait Islander organisations.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan a board meeting
  • Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct
  • Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager
  • Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures
  • Issue invitations to members and guests in a timely manner to maximise attendance
  • Plan and implement transport and other arrangements to maximise attendance
  • Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting
       
Element: Conduct a board meeting
  • Ensure a quorum is present before commencing meeting
  • Follow rules and cultural protocols
  • Follow meeting agenda and timeframes
  • Provide opportunities for participants to listen and speak, and show respect for different views
  • Manage difficult situations that arise in a respectful and sensitive manner
  • Use agreed decision-making processes to ensure decisions reflect participants’ views
  • Develop an action plan to implement decisions
       
Element: Identify confidential business
  • Advise board members when to observe required confidentiality
  • Seek declarations of potential and real conflict of interest
       
Element: Ensure minutes are taken
  • Appoint a minute-taker
  • Review minutes to ensure they contain required information
  • Approve minutes and provide them to members and guests as appropriate
  • Ensure procedures are in place to store minutes adequately and with appropriate access
       
Element: Monitor the implementation of decisions
  • Communicate decisions to relevant people
  • Monitor the action plan to ensure completion
  • Present reports of outcomes of implementation at board meetings
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan a board meeting

1.1 Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct

1.2 Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager

1.3 Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures

1.4 Issue invitations to members and guests in a timely manner to maximise attendance

1.5 Plan and implement transport and other arrangements to maximise attendance

1.6 Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting

2 Conduct a board meeting

2.1 Ensure a quorum is present before commencing meeting

2.2 Follow rules and cultural protocols

2.3 Follow meeting agenda and timeframes

2.4 Provide opportunities for participants to listen and speak, and show respect for different views

2.5 Manage difficult situations that arise in a respectful and sensitive manner

2.6 Use agreed decision-making processes to ensure decisions reflect participants’ views

2.7 Develop an action plan to implement decisions

3 Identify confidential business

3.1 Advise board members when to observe required confidentiality

3.2 Seek declarations of potential and real conflict of interest

4 Ensure minutes are taken

4.1 Appoint a minute-taker

4.2 Review minutes to ensure they contain required information

4.3 Approve minutes and provide them to members and guests as appropriate

4.4 Ensure procedures are in place to store minutes adequately and with appropriate access

5 Monitor the implementation of decisions

5.1 Communicate decisions to relevant people

5.2 Monitor the action plan to ensure completion

5.3 Present reports of outcomes of implementation at board meetings

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan a board meeting

1.1 Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct

1.2 Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager

1.3 Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures

1.4 Issue invitations to members and guests in a timely manner to maximise attendance

1.5 Plan and implement transport and other arrangements to maximise attendance

1.6 Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting

2 Conduct a board meeting

2.1 Ensure a quorum is present before commencing meeting

2.2 Follow rules and cultural protocols

2.3 Follow meeting agenda and timeframes

2.4 Provide opportunities for participants to listen and speak, and show respect for different views

2.5 Manage difficult situations that arise in a respectful and sensitive manner

2.6 Use agreed decision-making processes to ensure decisions reflect participants’ views

2.7 Develop an action plan to implement decisions

3 Identify confidential business

3.1 Advise board members when to observe required confidentiality

3.2 Seek declarations of potential and real conflict of interest

4 Ensure minutes are taken

4.1 Appoint a minute-taker

4.2 Review minutes to ensure they contain required information

4.3 Approve minutes and provide them to members and guests as appropriate

4.4 Ensure procedures are in place to store minutes adequately and with appropriate access

5 Monitor the implementation of decisions

5.1 Communicate decisions to relevant people

5.2 Monitor the action plan to ensure completion

5.3 Present reports of outcomes of implementation at board meetings

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct 
Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager 
Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures 
Issue invitations to members and guests in a timely manner to maximise attendance 
Plan and implement transport and other arrangements to maximise attendance 
Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting 
Ensure a quorum is present before commencing meeting 
Follow rules and cultural protocols 
Follow meeting agenda and timeframes 
Provide opportunities for participants to listen and speak, and show respect for different views 
Manage difficult situations that arise in a respectful and sensitive manner 
Use agreed decision-making processes to ensure decisions reflect participants’ views 
Develop an action plan to implement decisions 
Advise board members when to observe required confidentiality 
Seek declarations of potential and real conflict of interest 
Appoint a minute-taker 
Review minutes to ensure they contain required information 
Approve minutes and provide them to members and guests as appropriate 
Ensure procedures are in place to store minutes adequately and with appropriate access 
Communicate decisions to relevant people 
Monitor the action plan to ensure completion 
Present reports of outcomes of implementation at board meetings 

Forms

Assessment Cover Sheet

BSBATSIL408 - Manage a board meeting
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBATSIL408 - Manage a board meeting

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: