Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBCMN207A Mapping and Delivery Guide
Prepare and process financial/business documents

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSBCMN207A - Prepare and process financial/business documents
Description This unit covers the processing of financial transactions including petty cash, invoicing and banking in a business environment.This unit is related to BSBCMN308A Maintain financial recordsThis unit covers the processing of financial transactions including petty cash, invoicing and banking in a business environment.This unit is related to BSBCMN308A Maintain financial records
Employability Skills Not applicable.
Learning Outcomes and Application Not applicable.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Process petty cash transactions
  • Petty cash claims and vouchers are checked for approval, accuracy and authenticity prior to processing
  • Petty cash transactions are processed and recorded within designated time limits
  • Irregularities are noted and referred to nominated person for resolution
  • Transactions are checked and petty cash book balanced according to organisational requirements
       
Element: Prepare and process banking documents
  • Deposits and withdrawals are accurately entered and balanced according to organisational requirements
  • Cheques and credit card vouchers are checked for validity (signatures, dates, amounts) before processing
  • Cash, cheques and credit cards are listed on banking forms in accordance with the banking institution's guidelines
  • Pay-in documentation is reconciled with all money calculations
       
Element: Reconcile invoices for payment to creditors
  • Discrepancies between invoices and source documents are identified and reported to nominated person for resolution
  • Adjustments and errors are identified, reported and rectified in accordance with organisational requirements
  • Creditor enquiries are answered and/or referred to nominated person for resolution
       
Element: Prepare invoices for debtors
  • Invoices are prepared accurately in accordance with organisational requirements
  • Invoices are distributed to nominated person for verification prior to despatch
  • Adjustments are made as required in accordance with organisational requirements
  • Invoices and other related documents are copied and filed for auditing purposes
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competency for this unit. This is an integral part of the assessment of competency and should be read in conjunction with the Range Statement.

Critical Aspects of Evidence

Application of organisations policy and procedures for financial transactions in regard to petty cash, invoicing and bank processes

Accurate processing of petty cash claims and vouchers including identification of irregularities or errors

Accurate preparing and processing of banking documents including identification of irregularities or errors

Accurate reconciliation and payment of invoices for creditors and debtors including identification of irregularities or errors

The recording and reporting of transactions

Underpinning Knowledge*

* At this level the learner must demonstrate basic operational knowledge in a moderate range of areas.

The relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Understanding procedures for cash and non-cash handling

Knowledge of organisational policies and procedures relating to petty cash, banking, security, invoicing procedures relating to debtors and creditors

Understanding banking institution's guidelines

Knowledge of methods and techniques for simple calculations

Methods of presenting financial data

Underpinning Skills

Literacy skills to read and interpret financial information; maintain records and banking documents

Numeracy skills for checking accuracy of calculations and reconciliations of accounts

Proofreading skills for maintaining accuracy of information

Communication skills including reporting of irregularities and errors

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Resource Implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace

Consistency of Performance

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the Business Services Common Competencies for the particular AQF Level. Refer to the Key Competency Levels at the end of this unit

Key Competency Levels

Collecting, analysing and organising information (Level 2) - to process financial documentation

Communicating ideas and information (Level 1) - with members of the work team

Planning and organising activities (Level 1) - for payment of invoices etc

Working with teams and others (Level 1) - in completing scheduled tasks

Using mathematical ideas and techniques (Level 2) - in processing business transactions

Solving problems (Level 1) - to identify irregularities and errors

Using technology (Level 1) - to complete allocated tasks

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies

The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competency for this unit. This is an integral part of the assessment of competency and should be read in conjunction with the Range Statement.

Critical Aspects of Evidence

Application of organisations policy and procedures for financial transactions in regard to petty cash, invoicing and bank processes

Accurate processing of petty cash claims and vouchers including identification of irregularities or errors

Accurate preparing and processing of banking documents including identification of irregularities or errors

Accurate reconciliation and payment of invoices for creditors and debtors including identification of irregularities or errors

The recording and reporting of transactions

Underpinning Knowledge*

* At this level the learner must demonstrate basic operational knowledge in a moderate range of areas.

The relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Understanding procedures for cash and non-cash handling

Knowledge of organisational policies and procedures relating to petty cash, banking, security, invoicing procedures relating to debtors and creditors

Understanding banking institution's guidelines

Knowledge of methods and techniques for simple calculations

Methods of presenting financial data

Underpinning Skills

Literacy skills to read and interpret financial information; maintain records and banking documents

Numeracy skills for checking accuracy of calculations and reconciliations of accounts

Proofreading skills for maintaining accuracy of information

Communication skills including reporting of irregularities and errors

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Resource Implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace

Consistency of Performance

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the Business Services Common Competencies for the particular AQF Level. Refer to the Key Competency Levels at the end of this unit

Key Competency Levels

Collecting, analysing and organising information (Level 2) - to process financial documentation

Communicating ideas and information (Level 1) - with members of the work team

Planning and organising activities (Level 1) - for payment of invoices etc

Working with teams and others (Level 1) - in completing scheduled tasks

Using mathematical ideas and techniques (Level 2) - in processing business transactions

Solving problems (Level 1) - to identify irregularities and errors

Using technology (Level 1) - to complete allocated tasks

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Not applicable.

The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:

Legislation, codes and national standards relevant to the workplace which may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

Checking claims for accuracy and authenticity may include:

requiring a receipt

ensuring items purchased are business related

accepting claims from authorised personnel only

Recording petty cash transactions may include:

paper based

electronic

organisational accounting system

Nominated persons include:

petty cash officer

supervisor

accounts department

Organisational requirements may include:

totalling and balancing petty cash book procedures

legal and organisation policy/guidelines and requirements

all cash being accounted for at all times

procedures for entering and balancing deposits

procedures for checking validity of cheques and credit card vouchers

security procedures

Occupational Health and Safety policies, procedures and programs

format of documents for reimbursement

guidelines for updating receipts

Australian Accounting and Auditing standards

designated timelines for petty cash period/pay period

Banking institution's guidelines may include:

deposit slips filled out accurately

cash bundled

banking summary provided

banking electronically

Source documents may include:

purchase orders

invoices

receipts

delivery dockets/receipts

credit notes

statements

remittance advices

deposit books

The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:

Legislation, codes and national standards relevant to the workplace which may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

Checking claims for accuracy and authenticity may include:

requiring a receipt

ensuring items purchased are business related

accepting claims from authorised personnel only

Recording petty cash transactions may include:

paper based

electronic

organisational accounting system

Nominated persons include:

petty cash officer

supervisor

accounts department

Organisational requirements may include:

totalling and balancing petty cash book procedures

legal and organisation policy/guidelines and requirements

all cash being accounted for at all times

procedures for entering and balancing deposits

procedures for checking validity of cheques and credit card vouchers

security procedures

Occupational Health and Safety policies, procedures and programs

format of documents for reimbursement

guidelines for updating receipts

Australian Accounting and Auditing standards

designated timelines for petty cash period/pay period

Banking institution's guidelines may include:

deposit slips filled out accurately

cash bundled

banking summary provided

banking electronically

Source documents may include:

purchase orders

invoices

receipts

delivery dockets/receipts

credit notes

statements

remittance advices

deposit books

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Petty cash claims and vouchers are checked for approval, accuracy and authenticity prior to processing 
Petty cash transactions are processed and recorded within designated time limits 
Irregularities are noted and referred to nominated person for resolution 
Transactions are checked and petty cash book balanced according to organisational requirements 
Deposits and withdrawals are accurately entered and balanced according to organisational requirements 
Cheques and credit card vouchers are checked for validity (signatures, dates, amounts) before processing 
Cash, cheques and credit cards are listed on banking forms in accordance with the banking institution's guidelines 
Pay-in documentation is reconciled with all money calculations 
Discrepancies between invoices and source documents are identified and reported to nominated person for resolution 
Adjustments and errors are identified, reported and rectified in accordance with organisational requirements 
Creditor enquiries are answered and/or referred to nominated person for resolution 
Invoices are prepared accurately in accordance with organisational requirements 
Invoices are distributed to nominated person for verification prior to despatch 
Adjustments are made as required in accordance with organisational requirements 
Invoices and other related documents are copied and filed for auditing purposes 

Forms

Assessment Cover Sheet

BSBCMN207A - Prepare and process financial/business documents
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBCMN207A - Prepare and process financial/business documents

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: