The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competency for this unit. This is an integral part of the assessment of competency and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Application of organisations policy and procedures for financial transactions in regard to petty cash, invoicing and bank processes
Accurate processing of petty cash claims and vouchers including identification of irregularities or errors
Accurate preparing and processing of banking documents including identification of irregularities or errors
Accurate reconciliation and payment of invoices for creditors and debtors including identification of irregularities or errors
The recording and reporting of transactions
Underpinning Knowledge*
* At this level the learner must demonstrate basic operational knowledge in a moderate range of areas.
The relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Understanding procedures for cash and non-cash handling
Knowledge of organisational policies and procedures relating to petty cash, banking, security, invoicing procedures relating to debtors and creditors
Understanding banking institution's guidelines
Knowledge of methods and techniques for simple calculations
Methods of presenting financial data
Underpinning Skills
Literacy skills to read and interpret financial information; maintain records and banking documents
Numeracy skills for checking accuracy of calculations and reconciliations of accounts
Proofreading skills for maintaining accuracy of information
Communication skills including reporting of irregularities and errors
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the Business Services Common Competencies for the particular AQF Level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - to process financial documentation
Communicating ideas and information (Level 1) - with members of the work team
Planning and organising activities (Level 1) - for payment of invoices etc
Working with teams and others (Level 1) - in completing scheduled tasks
Using mathematical ideas and techniques (Level 2) - in processing business transactions
Solving problems (Level 1) - to identify irregularities and errors
Using technology (Level 1) - to complete allocated tasks
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competency for this unit. This is an integral part of the assessment of competency and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Application of organisations policy and procedures for financial transactions in regard to petty cash, invoicing and bank processes
Accurate processing of petty cash claims and vouchers including identification of irregularities or errors
Accurate preparing and processing of banking documents including identification of irregularities or errors
Accurate reconciliation and payment of invoices for creditors and debtors including identification of irregularities or errors
The recording and reporting of transactions
Underpinning Knowledge*
* At this level the learner must demonstrate basic operational knowledge in a moderate range of areas.
The relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Understanding procedures for cash and non-cash handling
Knowledge of organisational policies and procedures relating to petty cash, banking, security, invoicing procedures relating to debtors and creditors
Understanding banking institution's guidelines
Knowledge of methods and techniques for simple calculations
Methods of presenting financial data
Underpinning Skills
Literacy skills to read and interpret financial information; maintain records and banking documents
Numeracy skills for checking accuracy of calculations and reconciliations of accounts
Proofreading skills for maintaining accuracy of information
Communication skills including reporting of irregularities and errors
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the Business Services Common Competencies for the particular AQF Level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - to process financial documentation
Communicating ideas and information (Level 1) - with members of the work team
Planning and organising activities (Level 1) - for payment of invoices etc
Working with teams and others (Level 1) - in completing scheduled tasks
Using mathematical ideas and techniques (Level 2) - in processing business transactions
Solving problems (Level 1) - to identify irregularities and errors
Using technology (Level 1) - to complete allocated tasks
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies