Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBLIB502 Mapping and Delivery Guide
Manage the development of collections

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSBLIB502 - Manage the development of collections
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to determine collection needs to accession and de-accession collection material for galleries and collection bodies.It applies to individuals who possess specialised knowledge, have a degree of autonomy and are responsible for managing all aspects of collections development.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:

an established or proposed collection as basis of decision-making

organisational objectives, procedures and guidelines

relevant personnel to reflect necessary communication and negotiation.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine collection needs
  • Review collection material against organisational objectives and collection requirements
  • Determine priorities in consultation with key stakeholders
       
Element: Assess collection material to be accessioned
  • Use options to identify material that could be accessioned to meet collection needs
  • Assess key internal and external factors that impact options
  • Obtain expert advice on material and its relevance to collections
  • Assess potential material for significance and relevance to collections according to organisational collection management policies
  • Examine records to establish provenance and confirm significance
  • Identify resources required for accessioning collection material
  • Develop recommendations for accessioning collection material according to collection needs
       
Element: Coordinate accessioning of collection material
  • Seek approval for accessioning collection material
  • Establish clear conditions for accessioning collection material according to organisational procedures and guidelines
  • Organise appropriate resources to accession collection material according to approval and conditions
  • Comply with legal, ethical and financial requirements and cultural protocols in the accession process
  • Negotiate terms and organise transfer of rights according to organisational procedures
  • Document agreements and terms according to organisational procedures and guidelines
       
Element: Coordinate de-accessioning of collection material
  • Identify material to be de-accessioned from collections
  • Consult with experts on the material to determine impact of de-accessioning on the collection
  • Select options to de-accession material
  • Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Determine collection needs

1.1 Review collection material against organisational objectives and collection requirements

1.2 Determine priorities in consultation with key stakeholders

2 Assess collection material to be accessioned

2.1 Use options to identify material that could be accessioned to meet collection needs

2.2 Assess key internal and external factors that impact options

2.3 Obtain expert advice on material and its relevance to collections

2.4 Assess potential material for significance and relevance to collections according to organisational collection management policies

2.5 Examine records to establish provenance and confirm significance

2.6 Identify resources required for accessioning collection material

2.7 Develop recommendations for accessioning collection material according to collection needs

3 Coordinate accessioning of collection material

3.1 Seek approval for accessioning collection material

3.2 Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

3.3 Organise appropriate resources to accession collection material according to approval and conditions

3.4 Comply with legal, ethical and financial requirements and cultural protocols in the accession process

3.5 Negotiate terms and organise transfer of rights according to organisational procedures

3.6 Document agreements and terms according to organisational procedures and guidelines

4 Coordinate de-accessioning of collection material

4.1 Identify material to be de-accessioned from collections

4.2 Consult with experts on the material to determine impact of de-accessioning on the collection

4.3 Select options to de-accession material

4.4 Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies

Evidence of the ability to:

make and justify decisions regarding accessioning and de-accessioning collection material to meet collection needs

apply organisational procedures and guidelines to manage development of collections

negotiate and document processes and agreements in relation to collection material.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify and interpret organisational procedures and guidelines regarding managing specific items and whole collections

identify and explain the purpose of subject matter expertise, including curatorial and conservation

locate and interpret sources for accessioning and de-accessioning options

interpret and explain information regarding comparable collections and their importance

describe legal, ethical and financial requirements for accessioning and de-accessioning

locate and interpret cultural protocols for collections development and management that impact accessioning and de-accessioning of cultural material, including those for Aboriginal or Torres Strait Islander material

explain security issues associated with collection material.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Determine collection needs

1.1 Review collection material against organisational objectives and collection requirements

1.2 Determine priorities in consultation with key stakeholders

2 Assess collection material to be accessioned

2.1 Use options to identify material that could be accessioned to meet collection needs

2.2 Assess key internal and external factors that impact options

2.3 Obtain expert advice on material and its relevance to collections

2.4 Assess potential material for significance and relevance to collections according to organisational collection management policies

2.5 Examine records to establish provenance and confirm significance

2.6 Identify resources required for accessioning collection material

2.7 Develop recommendations for accessioning collection material according to collection needs

3 Coordinate accessioning of collection material

3.1 Seek approval for accessioning collection material

3.2 Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

3.3 Organise appropriate resources to accession collection material according to approval and conditions

3.4 Comply with legal, ethical and financial requirements and cultural protocols in the accession process

3.5 Negotiate terms and organise transfer of rights according to organisational procedures

3.6 Document agreements and terms according to organisational procedures and guidelines

4 Coordinate de-accessioning of collection material

4.1 Identify material to be de-accessioned from collections

4.2 Consult with experts on the material to determine impact of de-accessioning on the collection

4.3 Select options to de-accession material

4.4 Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Review collection material against organisational objectives and collection requirements 
Determine priorities in consultation with key stakeholders 
Use options to identify material that could be accessioned to meet collection needs 
Assess key internal and external factors that impact options 
Obtain expert advice on material and its relevance to collections 
Assess potential material for significance and relevance to collections according to organisational collection management policies 
Examine records to establish provenance and confirm significance 
Identify resources required for accessioning collection material 
Develop recommendations for accessioning collection material according to collection needs 
Seek approval for accessioning collection material 
Establish clear conditions for accessioning collection material according to organisational procedures and guidelines 
Organise appropriate resources to accession collection material according to approval and conditions 
Comply with legal, ethical and financial requirements and cultural protocols in the accession process 
Negotiate terms and organise transfer of rights according to organisational procedures 
Document agreements and terms according to organisational procedures and guidelines 
Identify material to be de-accessioned from collections 
Consult with experts on the material to determine impact of de-accessioning on the collection 
Select options to de-accession material 
Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies 

Forms

Assessment Cover Sheet

BSBLIB502 - Manage the development of collections
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBLIB502 - Manage the development of collections

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: