Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG402A Mapping and Delivery Guide
Apply time management techniques

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSBPMG402A - Apply time management techniques
Description This unit describes the performance outcomes, skills and knowledge required to assist with project scheduling activities, the application and monitoring of the agreed schedule and evaluation of time management effectiveness for the project.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to a project team member working under the direction of a project manager with other project team members. The individual may be operating within an organisation or as a consultant. The skills should be applied in the context of multiple complex projects, with the individual operating as part of a specialist project management team.In the context of this unit a complex project is defined as a project which involves:the need for a comprehensive and multi faceted project planthe need for a formal internal or external communications strategya dedicated and diverse project budgetmultiple administrative componentsmultiple operational componentsa wide range of stakeholdersa project operations team.The functions performed by a worker managing a straightforward project or a section of a larger project where project management is not the main focus of the job role are covered by BSBPMG510A Manage projects.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Management and Leadership - Project Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Assist in the development of project schedules
  • Contribute, within delegated authority, to determining the duration and effort, sequence and dependencies of tasks to meet project objectives
  • Use project scheduling tools and techniques to help establish and integrate planned time management aspects of the schedule, resource allocation and financial requirements
  • Contribute to the agreement process and communication of the schedule to the client and other stakeholders
       
Element: Apply agreed schedules
  • Use techniques to measure, record and report progress of activities in relation to agreed schedules and plans
  • Record variance between actual and planned progress and report to others for remedial action
  • Contribute to forecasting the impact of changes on the schedule and to the analysis of options
  • Implement agreed changes to the schedule and update plans as directed to accommodate changing situations throughout the project
       
Element: Participate in assessing time management outcomes
  • Provide assistance in the review of project outcomes to determine the effectiveness of time management tools, techniques and approaches used
  • Report scheduling and time management issues and responses to project manager for application in future projects
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

application of time management techniques in relation to multiple complex projects

knowledge of tools and techniques for monitoring project schedules.

Context of and specific resources for assessment

Assessment must ensure:

access to workplace documentation such as diaries, progress reports, spreadsheets, and other planning tools with timeframes linked to outcomes.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job project time management performance by the candidate

analysis of responses to case studies and scenarios addressing project time management issues and problems

oral or written questioning to assess knowledge of strategies, tools and techniques for managing project time and their particular application/s

review of techniques used to measure, record and report progress of activities in relation to agreed schedules and plans

assessment of changes implemented to the schedule and the updating of plans to accommodate changing situations throughout the project.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other units from the Certificate IV in Project Management.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

literacy skills to work with project tools and techniques and to write reports on time management issues

organisational skills to sequence tasks and to monitor progress against agreed objectives

technology skills to use software (if appropriate).

Required knowledge

project management methodology in relation to time management

implications of time management for project resourcing

project management techniques and tools for creating and monitoring schedules.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Delegated authority means:

in a multi-disciplinary environment subject to frequent change

under limited guidance and supervision

within agreed authorisation and limits

within established organisational framework, procedures and routines

Project scheduling tools and techniques may include:

assisting in qualitative and/or quantitative time analysis, such as schedule simulation, work breakdown structure, decision analysis, contingency planning and alternative strategy development

using personal experience and/or experts

using specialist time analysis tools to provide output to assist in the decision making process

Progress may refer to:

diaries, incident logs, occurrence reports and other similar documentation

lists of potential schedule events

project and/or organisation files and records

Others may include:

relevant authority

project manager

project specialists or other personnel

team members

Review of project outcomes may include:

achievement of agreed major milestones, for example phases and sub-contracts

change of key personnel

delivery of major deliverables

finalisation of project and other agreed milestones

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Contribute, within delegated authority, to determining the duration and effort, sequence and dependencies of tasks to meet project objectives 
Use project scheduling tools and techniques to help establish and integrate planned time management aspects of the schedule, resource allocation and financial requirements 
Contribute to the agreement process and communication of the schedule to the client and other stakeholders 
Use techniques to measure, record and report progress of activities in relation to agreed schedules and plans 
Record variance between actual and planned progress and report to others for remedial action 
Contribute to forecasting the impact of changes on the schedule and to the analysis of options 
Implement agreed changes to the schedule and update plans as directed to accommodate changing situations throughout the project 
Provide assistance in the review of project outcomes to determine the effectiveness of time management tools, techniques and approaches used 
Report scheduling and time management issues and responses to project manager for application in future projects 

Forms

Assessment Cover Sheet

BSBPMG402A - Apply time management techniques
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBPMG402A - Apply time management techniques

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: