Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG503A Mapping and Delivery Guide
Manage project time

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSBPMG503A - Manage project time
Description This unit describes the performance outcomes, skills and knowledge required to manage time within projects. It covers determining and implementing the project schedule, and assessing time management outcomes.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to an individual who is clearly and solely responsible for the management and leadership of a complex project, either as an employee of an organisation or as an external consultant.In the context of this unit a complex project is defined as a project which involves:the need for a comprehensive and multi faceted project planthe need for a formal internal or external communications strategya dedicated and diverse project budgetmultiple administrative componentsmultiple operational componentsa wide range of stakeholdersa project operations team.The functions performed by a program manager to manage time within multiple projects are addressed in BSBPMG603A Direct time management of a project program.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Management and Leadership - Project Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine project schedule
  • Determine the duration, effort, sequence and dependencies of tasks from the scope definition as the basis for the project schedule
  • Obtain input and approval for the project schedule from stakeholders
  • Select and use methods, techniques and tools, within delegated authority, to determine preferred schedule, time management plan/s, resource allocation and financial requirements
  • Obtain agreement to the schedule from relevant project authority and communicate this agreement to stakeholders to provide the basis for measurement of progress
       
Element: Implement project schedule
  • Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule and plans
  • Conduct ongoing analysis of options to identify variances and to forecast the impact of changes to the schedule
  • Review progress throughout the project life cycle and implement agreed schedule changes to ensure consistency with changing scope, objectives and constraints related to time and resource availability
  • Develop responses to perceived, potential or actual schedule changes, ensure agreement by a higher project authority, and implement to maintain project objectives
       
Element: Assess time management outcomes
  • Review project outcomes from available records and information to determine the effectiveness of time management activities
  • Identify and document time management issues and recommended improvements, and pass on to relevant project authority for application in future projects
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

demonstrated successful application of time management tools and techniques to ensure objectives are met on multiple complex projects

knowledge of time management methodologies, their capabilities, limitations, application and outcomes.

Context of and specific resources for assessment

Assessment must ensure:

access to workplace documentation, schedules, reports from project team

consideration of feedback from project stakeholders regarding the management of project time.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

oral or written questioning to assess knowledge of strategies for managing project time and their application to different situations.

analysis of responses in addressing case studies and scenarios which present project time management issues and problems

review of progress throughout project life cycle; and review of implementation of agreed schedule changes

assessment of documented time management issues and recommended improvements.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other units from the Diploma of Project Management.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

literacy skills to read, develop and interpret project schedules

self management skills to ensure vision and priorities are clear

organisational skills to sequence tasks and see that objectives are met

communication skills to convey expectations and to advise others of progress

technology skills to use appropriate software to develop project schedules

analytical skills to review and evaluate process.

Required knowledge

techniques and tools for project schedules

project life cycle

time management methodologies, their capabilities, limitations, application and outcomes.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Methods, techniques and tools may include:

conducting or supervising qualitative and/or quantitative time analysis, such as schedule simulation, decision analysis, contingency planning and alternative strategy development

using personal experience and/or subject matter experts

using specialist time analysis tools to assist in the decision making process

Time management plan/s may include:

lists of milestones

project schedule and sub-schedules

schedule management strategies and actions, standardised formal arrangements, responsibility assignment, contingency plans and assigned schedule management responsibilities

Records may include:

diaries, incident logs, occurrence reports and other such records

gantt, PERT and other scheduling charts

lists of variances and forecasts of potential schedule events

project and/or organisation files and records

records of analysis, evaluation of options, recommended and approved courses of action

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine the duration, effort, sequence and dependencies of tasks from the scope definition as the basis for the project schedule 
Obtain input and approval for the project schedule from stakeholders 
Select and use methods, techniques and tools, within delegated authority, to determine preferred schedule, time management plan/s, resource allocation and financial requirements 
Obtain agreement to the schedule from relevant project authority and communicate this agreement to stakeholders to provide the basis for measurement of progress 
Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule and plans 
Conduct ongoing analysis of options to identify variances and to forecast the impact of changes to the schedule 
Review progress throughout the project life cycle and implement agreed schedule changes to ensure consistency with changing scope, objectives and constraints related to time and resource availability 
Develop responses to perceived, potential or actual schedule changes, ensure agreement by a higher project authority, and implement to maintain project objectives 
Review project outcomes from available records and information to determine the effectiveness of time management activities 
Identify and document time management issues and recommended improvements, and pass on to relevant project authority for application in future projects 

Forms

Assessment Cover Sheet

BSBPMG503A - Manage project time
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBPMG503A - Manage project time

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: