- BSBPUR402B - Negotiate contracts
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
BSBPUR402B Mapping and Delivery Guide
Negotiate contracts
Version 1.0
Issue Date: April 2024
| Qualification | - |
Unit of Competency | BSBPUR402B - Negotiate contracts |
|---|---|---|---|
| Description | This unit specifies the outcomes required to negotiate terms of contracts with suppliers, and prepare and finalise contracts.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. | ||
| Employability Skills | This unit contains employability skills. | ||
| Learning Outcomes and Application | This unit applies to individuals who negotiate and formalise complex purchasing arrangements involving significant risk and/or significant expenditure and detailed legal and documentation arrangements.This unit applies to individuals who negotiate contracts as part of a broad purchasing role but are not specialist legal practitioners. They are typically guided by organisational contract negotiation guidelines and work under minimal supervision of a senior purchasing manager or in consultation with senior management. | ||
| Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
||
| Prerequisites/co-requisites | |||
| Competency Field | Administration - Purchasing and Contracting | ||
| Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
|---|---|---|---|---|---|---|---|---|
| Elements of Competency | Performance Criteria | |||||||
| Element: Negotiate terms of contracts with suppliers |
| |||||||
| Element: Prepare contracts |
| |||||||
| Element: Finalise contracts |
| |||||||
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: documented agreement of terms with suppliers drafting and completion of a contract with a supplier for goods and services informing of successful and unsuccessful suppliers. |
Context of and specific resources for assessment | Assessment must ensure: access to an actual workplace or simulated environment access to office equipment and resources organisation's purchasing strategies and relevant purchasing records. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: analysis of responses to case studies and scenarios assessment of draft and finalised contracts for the supply of goods and services direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate observation of contacting successful and unsuccessful suppliers about the awarding of the contract oral or written questioning to assess knowledge review testimony from team members, colleagues, supervisors or managers review of authenticated documents from the workplace or training environment. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: other purchasing units. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
|
Required skills |
culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities communication and negotiation skills to liaise with suppliers and reach agreement with suppliers on contracts literacy skills to draft concepts and write reports containing complex concepts technology application skills to use a range of software programs relevant to purchasing and contracting. |
Required knowledge |
identification and overview knowledge of key provisions of relevant legislation from all levels of government that affects business operations, codes of practice and national standards, such as: consumer protection legislation contract law import of goods and services, where relevant sale of goods legislation Trade Practices Act organisational practices, policies and procedures for purchasing product knowledge about the goods and services being supplied purchasing and procurement principles for: accountability probity and transparency risk management value for money. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Issues may include: | issues relating to non-compliance with invitation to offer requirements issues relating to occupational health and safety (OHS) performance standards issues relating to the form and specific requirements of contract documentation |
Contracts may include: | agreements for one-off or ongoing supply of goods or services agreements with Australian or overseas individuals, contractors, corporations, individuals and government agencies electronic or paper-based agreements memoranda of understanding/agreement |
Relevant personnel may include: | CEO managers leaders coordinators OHS specialists supervisors other persons authorised to commit the organisation to purchases internal users of purchased goods and services owner Board specialist personnel involved in purchasing, asset maintenance and finance |
Checks may include: | referring the contract to others such as: external legal representative for organisation legal officer within organisation purchasing manager |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Offer advice and undertake negotiations without prejudice | |||
| Advise suppliers of the organisation's intent to accept their offers | |||
| Negotiate issues with suppliers | |||
| Determine desired outcomes, negotiation plans and schedules for negotiations | |||
| Undertake negotiations and reach agreements with suppliers in accordance with plans | |||
| Negotiate and document contract requirements to the satisfaction of the organisation and suppliers | |||
| Draft required contracts using legal expertise if required | |||
| Distribute draft contracts to relevant personnel and suppliers | |||
| Ensure any discrepancies or disagreements are clarified and resolved to the satisfaction of all parties | |||
| Ensure checks of the legality and validity of draft contracts are made | |||
| Obtain approvals to sign contracts | |||
| Ensure contracts are signed and exchanged between the organisation and suppliers | |||
| Ensure contracts and related documents are stored and safeguarded | |||
| Advise relevant personnel of contract requirements | |||
| Advise unsuccessful suppliers of non-acceptance of offers |
Forms
Assessment Cover Sheet
BSBPUR402B - Negotiate contracts
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
BSBPUR402B - Negotiate contracts
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: