Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBRKG302 Mapping and Delivery Guide
Undertake disposal

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency BSBRKG302 - Undertake disposal
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to identify which records are subject to a disposal program, and to safely and securely transfer or dispose of the records.It applies to individuals who follow guidelines and processes to assist them to make judgements on the status and classification of records. They work under supervision or in consultation with more senior staff to support effective recordkeeping and governance practices across the organisation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Conduct a records survey
  • Plan a records survey to identify records and formats for disposal
  • Inform users of the business or records system of the need for their participation to identify and assess records and formats for disposal
  • Gather required data about records in accordance with the predetermined methodology and user requirements
  • Assess records to determine disposal status
  • Present findings of survey to inform users of proposed disposal processes and requirements
  • Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods
       
Element: Undertake disposal actions
  • Seek approval from appropriate individual/body for disposal actions
  • Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures
  • Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements
  • Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy
  • Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules
       
Element: Maintain control of records
  • Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records
  • Prepare records for transfer in accordance with storage medium requirements
  • Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient
  • Document transit locations for records to be moved in the location control system, where applicable
  • Maintain identifying documentation for destroyed records as part of organisation records where appropriate
       
Element: Transfer records
  • Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements
  • Document relocation of records in the location control system and other systems, in accordance with organisational procedures
  • Complete and document the movement of records in accordance with the organisational procedures
  • Obtain proof of receipt and forward to appropriate authority where it is required
       
Element: Destroy records
  • Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements
  • Document destruction of records in the location control system and other systems, in accordance with organisational procedures
  • Complete and document destruction of records in accordance with legal requirements and organisational procedures
  • Destroy records under secure conditions
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct a records survey

1.1 Plan a records survey to identify records and formats for disposal

1.2 Inform users of the business or records system of the need for their participation to identify and assess records and formats for disposal

1.3 Gather required data about records in accordance with the predetermined methodology and user requirements

1.4 Assess records to determine disposal status

1.5 Present findings of survey to inform users of proposed disposal processes and requirements

1.6 Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods

2. Undertake disposal actions

2.1 Seek approval from appropriate individual/body for disposal actions

2.2 Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures

2.3 Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements

2.4 Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy

2.5 Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules

3. Maintain control of records

3.1 Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records

3.2 Prepare records for transfer in accordance with storage medium requirements

3.3 Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient

3.4 Document transit locations for records to be moved in the location control system, where applicable

3.5 Maintain identifying documentation for destroyed records as part of organisation records where appropriate

4. Transfer records

4.1 Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements

4.2 Document relocation of records in the location control system and other systems, in accordance with organisational procedures

4.3 Complete and document the movement of records in accordance with the organisational procedures

4.4 Obtain proof of receipt and forward to appropriate authority where it is required

5. Destroy records

5.1 Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements

5.2 Document destruction of records in the location control system and other systems, in accordance with organisational procedures

5.3 Complete and document destruction of records in accordance with legal requirements and organisational procedures

5.4 Destroy records under secure conditions

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct a records survey

1.1 Plan a records survey to identify records and formats for disposal

1.2 Inform users of the business or records system of the need for their participation to identify and assess records and formats for disposal

1.3 Gather required data about records in accordance with the predetermined methodology and user requirements

1.4 Assess records to determine disposal status

1.5 Present findings of survey to inform users of proposed disposal processes and requirements

1.6 Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods

2. Undertake disposal actions

2.1 Seek approval from appropriate individual/body for disposal actions

2.2 Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures

2.3 Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements

2.4 Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy

2.5 Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules

3. Maintain control of records

3.1 Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records

3.2 Prepare records for transfer in accordance with storage medium requirements

3.3 Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient

3.4 Document transit locations for records to be moved in the location control system, where applicable

3.5 Maintain identifying documentation for destroyed records as part of organisation records where appropriate

4. Transfer records

4.1 Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements

4.2 Document relocation of records in the location control system and other systems, in accordance with organisational procedures

4.3 Complete and document the movement of records in accordance with the organisational procedures

4.4 Obtain proof of receipt and forward to appropriate authority where it is required

5. Destroy records

5.1 Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements

5.2 Document destruction of records in the location control system and other systems, in accordance with organisational procedures

5.3 Complete and document destruction of records in accordance with legal requirements and organisational procedures

5.4 Destroy records under secure conditions

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Plan a records survey to identify records and formats for disposal 
Inform users of the business or records system of the need for their participation to identify and assess records and formats for disposal 
Gather required data about records in accordance with the predetermined methodology and user requirements 
Assess records to determine disposal status 
Present findings of survey to inform users of proposed disposal processes and requirements 
Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods 
Seek approval from appropriate individual/body for disposal actions 
Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures 
Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements 
Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy 
Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules 
Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records 
Prepare records for transfer in accordance with storage medium requirements 
Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient 
Document transit locations for records to be moved in the location control system, where applicable 
Maintain identifying documentation for destroyed records as part of organisation records where appropriate 
Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements 
Document relocation of records in the location control system and other systems, in accordance with organisational procedures 
Complete and document the movement of records in accordance with the organisational procedures 
Obtain proof of receipt and forward to appropriate authority where it is required 
Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements 
Document destruction of records in the location control system and other systems, in accordance with organisational procedures 
Complete and document destruction of records in accordance with legal requirements and organisational procedures 
Destroy records under secure conditions 

Forms

Assessment Cover Sheet

BSBRKG302 - Undertake disposal
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBRKG302 - Undertake disposal

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: