- BSBRKG401B - Review the status of a record
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
BSBRKG401B Mapping and Delivery Guide
Review the status of a record
Version 1.0
Issue Date: March 2024
Qualification | - |
Unit of Competency | BSBRKG401B - Review the status of a record |
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Description | This unit describes the performance outcomes, skills and knowledge required to review and document the changing context and status of records which have been appraised as having temporary or ongoing value, and which have been identified as requiring conditions for access.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. | ||
Employability Skills | This unit contains employability skills. | ||
Learning Outcomes and Application | This unit applies to individuals who are required to demonstrate understanding of a broad knowledge base incorporating some theoretical recordkeeping concepts. The application is in relation to business or records systems that have guidelines and processes to assist in making judgements on the status and classification of records, and should be performed under supervision, or in consultation with more senior staff or users of the system. | ||
Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
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Prerequisites/co-requisites | |||
Competency Field | Knowledge Management - Recordkeeping |
Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
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Elements of Competency | Performance Criteria | |||||||
Element: Identify classes of records justifying review |
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Element: Review disposal authority and access conditions |
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Element: Prepare new appraisal reports |
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Element: Implement recommendations and re interpretations |
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Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: defining issues in relation to a review of records identifying potential recordkeeping implications of a change in the disposal status of records. |
Context of and specific resources for assessment | Assessment must ensure: access to an actual workplace or simulated environment access to office equipment and resources access to examples of records, recordkeeping systems and policies access to workplace reference materials such as procedural manuals and company policies. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: analysis of responses to case studies and scenarios demonstration of techniques direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of revised disposal authorities and access conditions oral or written questioning to assess knowledge of general principles and processes of recordkeeping systems. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: administration units other knowledge management units. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Required skills |
communication skills to explain and clarify procedures, and to consult with users of a records or business system literacy skills to read and interpret record content, functions and problems problem-solving and analysis skills to interpret and apply access and security rules, retention and disposal skills self management skills to accurately record metadata. |
Required knowledge |
key provisions of relevant legislation from all forms of government, regulations, standards and documentation that may affect aspects of business operations, such as: AS 5044.1:2002 AGLS Metadata element set AS 5090:2003 Work process analysis for recordkeeping AS ISO 15489:2004 Records management AS ISO 23081.1:2006 Information and documentation - Records management processes - Metadata for records - Principles Australian Stock Exchange(ASX) Principles of Good Corporate Governance ethical principles codes of practice privacy and freedom of information archives and records legislation occupational health and safety general principles and processes of records management and records management systems, such as: systems of control records continuum theory mandate and ownership of business process organisational business functions, structure and culture organisational policies, strategies and procedures, particularly those relating to records access and security. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Compiling and reviewing criteria may include: | considering requirements for vital records including: legal liabilities ownership rights or entitlements policy records, precedents and decisions rights or entitlements of individuals consulting identifying documentation found in: databases lists notes in relation to the records proforma consulting retention and disposal schedules, which may be: continuing functional general multiple one-time single identifying: access restrictions any extenuating impediments to the destruction of records how information is likely to be presented and manipulated how information is likely to be retrieved how many people will need to retrieve the information what information is needed |
Criteria for review may include: | particular subject, for example, having political, educational, scientific, sociological or other interest sustainability - voluminous record that is not used sufficiently frequently might not justify the resources its preservation consumes sensitivity - some records may be deemed so sensitive that they may never be used for research data extraction - previously unused means of extracting data from a particular record may increase its value environmental context - business environments, community expectations, governance frameworks, legislative and regulatory mandates or relevant recordkeeping principles and standards |
Records and formats may include: | different stages of use: active archival digital: remote drives servers CDs DVDs imaging systems PC-based applications mainframe documentation relating to: authenticity integrity reliability social or business activities useability physical: audio-visual or multimedia graphic microform paper-based (acid free or multiple copies) variety of sources: already in the custody of the organisation in the process of being transferred between organisations |
Access and security conditions may include: | confidential high-security (restricted) open |
Anomalies may include: | changes to legislation such as census records becoming publicly accessible citizenship status of people may change granting them different rights from what existed previously government policy may see the value of records officially changed by decree new technology may be developed to enable more information to be extracted from x-ray film |
Recordkeeping systems may include: | archival control systems business systems cash register-based systems characteristics relating to: aggregations context entities metadata current business or records systems electronic records and document management system (ERDMS ) informal paper-based accumulation and card systems PC-based accounting systems, employee and tax records systems proprietary recordkeeping package storage facilities systems |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
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Compile and review a list of the criteria for review to be met by records and formats | |||
Apply the records in the subject jurisdiction criteria | |||
Identify and document the records that meet the criteria | |||
Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice | |||
Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice | |||
Assemble copies of related appraisal reports and access conditions for analysis | |||
Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions | |||
Prepare new appraisal reports including reference to criteria justifying the review | |||
Make new interpretations of existing access criteria in light of criteria justifying the review | |||
Expose new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval | |||
Prepare methodology for implementation and assemble necessary resources | |||
Produce and promulgate revised disposal authorities and access conditions | |||
Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions | |||
Document implementation process and outcomes in organisation's business or recordkeeping systems |
Forms
Assessment Cover Sheet
BSBRKG401B - Review the status of a record
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
BSBRKG401B - Review the status of a record
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: