BSBWHS507A - Contribute to managing WHS information systems Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
BSBWHS507A Mapping and Delivery Guide Contribute to managing WHS information systems
Version 1.0 Issue Date: April 2024
Qualification
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Unit of Competency
BSBWHS507A - Contribute to managing WHS information systems
Description
This unit describes the performance outcomes, skills and knowledge required to contribute to managing work health and safety information systems (WHSIS) to support work health and safety (WHS) management.
Employability Skills
This unit contains employability skills.
Learning Outcomes and Application
This unit applies to individuals who contribute to the management of a WHSIS. It focuses on systems for gathering, managing and communicating information necessary for work health and WHS management.The unit applies to people who work in a range of WHS roles across all industries and who apply a substantial knowledge base and well-developed skills in a wide variety of WHS contexts.NOTE: The terms Occupational Health and Safety (OHS) and Work Health and Safety (WHS) are equivalent and generally either can be used in the workplace. In jurisdictions where the National Model WHS Legislation has not been implemented RTOs are advised to contextualise the unit of competency by referring to the existing State/Territory OHS legislative requirements.
Duration and Setting
X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners
Student Learning Resources
Handouts Activities
Slides PPT
Assessment 1
Assessment 2
Assessment 3
Assessment 4
Elements of Competency
Performance Criteria
Element: Contribute to identifying WHSIS requirements
Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with identifying duty holders and WHS information necessary for effective WHS management in the organisation
Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with determining the functions and purposes of the WHSIS
Apply knowledge of organisation and consult with users of the WHSIS, to assist with specifying what users need from the system
Assist with identifying workplace factors that may impact on the design and development of the WHSIS
Element: Contribute to the use and operation of the WHSIS
Provide advice and support to users to enable them to use the WHSIS effectively and to meet their WHS responsibilities and objectives
Gain feedback from users to assist with monitoring, evaluating and improving the WHSIS
Element: Use the WHSIS to support effective WHS management as required by job role
Access and review relevant sources of WHS information and data, and evaluate information and data gathered
Collect and record information and data according to WHS legislation and workplace policies, procedures and systems, and use appropriate tools
Meet legislated reporting requirements to external bodies within required time limits
Use appropriate analytical techniques to evaluate WHS performance and identify areas for WHS improvement
Regularly review and analyse WHS information and data in consultation with users to ensure organisational and WHS legislative requirements are met
Make recommendations for improvement in prevention strategies based on information and data analysis
Communicate WHS information to individuals and parties as required by WHS legislation and workplace policies, procedures and systems
Element: Assist with monitoring, evaluating and improving the WHSIS
Apply knowledge of WHSIS requirements to assist with identifying elements of the WHSIS needing improvement
Assist with developing and implementing measures to improve the WHSIS
Facilitate user participation and consultation during WHSIS monitoring, evaluation and improvement activities
Assess training needs of WHSIS users and action as appropriate
Determine frequency, method and scope of WHSIS review in consultation with users
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
preparation of an information and data plan
presentation of information and data about workplace hazards in appropriate formats
knowledge of frequency and incident rates.
Context of and specific resources for assessment
Assessment must ensure access to:
workplace documentation, reports and sample software for WHS information and data collation and analysis
relevant Acts, regulations, codes of practice, standards and guidelines.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
analysis of responses to case studies and scenarios
assessment of written reports on the effectiveness of WHSIS
demonstration of techniques used to manage WHSIS
direct questioning combined with review of portfolios of evidence and third-party reports of onthejob performance by the candidate
observation of performance in role plays
observation of presentations
oral or written questioning to assess knowledge of methods of collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming such problems
review of WHS records
evaluation of information and data collected
review of communication of WHS information and data
evaluation of recommendations for improvement in prevention strategies.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
BSBWHS506A Contribute to developing, implementing and maintaining WHS management systems.
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Required skills
analytical skills to:
contribute to the assessment of resources needed to manage WHS and where appropriate access these resources
gather, record and analyse relevant workplace information and data
identify areas for WHS information management improvement
communication skills to:
conduct effective formal and informal meetings and communicate effectively and appropriately with WHSIS users
provide information to a range of target groups, including health and safety committees, health and safety representatives, managers, supervisors, and persons conducting businesses or undertakings (PCBUs) or their officers
consultation and negotiation skills to:
develop plans
implement and monitor designated actions
information technology skills to:
use WHSIS software
use a range of communication media
numeracy skills to analyse workplace information and data
organisational skills to manage own tasks within a timeframe
project-management skills to achieve change in WHS matters.
Required knowledge
appropriate presentation of relevant information and data about workplace hazards
commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and links to other relevant legislation, including industrial relations, equal employment opportunity, workers’ compensation, and rehabilitation
due diligence obligations as referred to in WHS Acts, regulations and codes of practice
internal and external sources of WHS information and data, and how to access them
key personnel, including change agents, within workplace management structure
language, literacy and cultural profile of the work team
legislative requirements for WHS information and data, and consultation
methods for collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming these problems
methods for providing evidence of compliance with WHS legislation
nature of information and data that provide valid and reliable measures of performance of WHS management processes
organisational WHS policies, procedures, processes and systems
requirements for recordkeeping that address WHS, privacy and other relevant legislation
requirements for reporting under WHS and other relevant legislation, including obligations for notification and reporting of incidents
roles and responsibilities of individuals and parties under WHS legislation
systems for storage and retrieval of information and data.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
WHS legislation may include:
Acts
regulations
codes of practice.
Duty holders may include:
as specified in WHS Acts:
PCBUs or their officers
workers
other persons at a workplace.
WHS information may include:
information relevant to the organisation and its needs, which will be a function of the size and nature of the organisation, and specific hazards in the workplace, such as:
WHS legislative certifications, registrations and licensing
workplace policies, procedures, processes and systems
notices and other documents from WHS inspectors
ergonomic information and data, such as job and task analyses
incident reports, including reports on near misses, hits, incidents, injuries, first aid, illness, disease, dangerous occurrences
internal inspections
lost time injury and other WHS outcome performance indicator reports and summaries
WHS positive performance indicators
worker performance appraisal and training records, including instruction and supervision logs, diaries and workbooks
plant maintenance and servicing records
rectification action reports and plans
records relating to plant, equipment and tools
registers relating to hazards, risks, hazardous chemicals, dangerous goods, safety data sheets (SDS) and confined spaces
internal reports
reports from WHS consultants and others
results of WHS tests, measurements, monitoring and analyses
worker health screening and surveillance
risk assessments and risk-management records
safety manuals for plant and tools
sickness absence records
training records
compensation claims management and return-to-work programs.
Functions and purposes of the WHSIS include to:
document and communicate WHS and other relevant procedures, policies, processes and systems
facilitate keeping track of legal requirements and compliance
facilitate and support consultation and participation
describe and communicate the core elements of the management system and their interaction, and provide direction to related documentation
support awareness of what is required to achieve the organisation’s WHS objectives and enable the evaluation of the system and WHS performance.
Users of the WHSIS include:
individuals and parties who directly or indirectly access and use information from the WHSIS and/or provide and input information into the WHSIS.
What users need from the system may include:
usable and useful information that is easy to obtain and understand
easy ways to put information into the system
information content that meets the specific needs of individuals and parties, and enables them to contribute to WHS management and meet their WHS duties and responsibilities
information format (such as electronic, paper, signs, noticeboards, written, graphic and verbal) that is appropriate to the user and the nature of the information
integration with existing organisational management, quality, environmental and other systems as necessary
a system that is appropriate to the organisation and its specific needs
that it not require an unreasonable workload and resources to operate, maintain and develop
that it not be a barrier to WHS management and meeting WHS duties and responsibilities
that it not be an end in itself.
Workplace factors may include:
management commitment to WHS
management style and organisational WHS skills and knowledge
nature of hazards and levels of risk
organisational structure
other management systems requiring interface or integration with the WHSIS
required level of security for WHSIS, including:
prevention of theft and fraud
access security
prevention of interruption of services
inadvertent release of material
information and data destruction, corruption and alteration
resources available
size of organisation and industry type
staff profile, including:
language
literacy
numeracy
cultural diversity
workplace culture, including industrial relations and safety culture.
Advice and support may include:
one-on-one instruction
coaching
mentoring
training for specific groups of users.
Sources of WHS information and data may include:
external sources, such as:
Australian and international standards
WHS publications
manufacturer manuals and specifications
relevant professional associations
WHS Acts, regulations and codes of practice
WHS regulators
unions and industry bodies
internal sources, such as:
health and safety committee meetings
organisational data, such as insurance records, incident investigations, enforcement notices and actions, workers’ compensation data, WHS performance indicators and WHS audits
risk assessments
safe work method statements
safety handbooks
SDS and registers
worker information papers, brochures, notes and newsletters
WHS policies, procedures, processes and systems
WHS reports
work instructions and standard operating procedures.
Appropriate tools may include:
electronic systems
graphical representations
handbooks
paperbased systems
performance monitoring charts and checklists
registers.
Legislated reporting requirements may include:
monitoring and exposure to specific hazards
notifiable incident reporting to WHS regulators
privacy
workers’ compensation.
Individuals and parties may include:
contractors and subcontractors
duty holders as specified in WHS Acts
PCBUs or their officers
WHS entry permit holders
WHS inspectors
workers
other persons at a workplace.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice
Yes
No
Comments/feedback
Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with identifying duty holders and WHS information necessary for effective WHS management in the organisation
Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with determining the functions and purposes of the WHSIS
Apply knowledge of organisation and consult with users of the WHSIS, to assist with specifying what users need from the system
Assist with identifying workplace factors that may impact on the design and development of the WHSIS
Provide advice and support to users to enable them to use the WHSIS effectively and to meet their WHS responsibilities and objectives
Gain feedback from users to assist with monitoring, evaluating and improving the WHSIS
Access and review relevant sources of WHS information and data, and evaluate information and data gathered
Collect and record information and data according to WHS legislation and workplace policies, procedures and systems, and use appropriate tools
Meet legislated reporting requirements to external bodies within required time limits
Use appropriate analytical techniques to evaluate WHS performance and identify areas for WHS improvement
Regularly review and analyse WHS information and data in consultation with users to ensure organisational and WHS legislative requirements are met
Make recommendations for improvement in prevention strategies based on information and data analysis
Communicate WHS information to individuals and parties as required by WHS legislation and workplace policies, procedures and systems
Apply knowledge of WHSIS requirements to assist with identifying elements of the WHSIS needing improvement
Assist with developing and implementing measures to improve the WHSIS
Facilitate user participation and consultation during WHSIS monitoring, evaluation and improvement activities
Assess training needs of WHSIS users and action as appropriate
Determine frequency, method and scope of WHSIS review in consultation with users
Forms
Assessment Cover Sheet
BSBWHS507A - Contribute to managing WHS information systems
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
BSBWHS507A - Contribute to managing WHS information systems
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent