Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSXFMI506A Mapping and Delivery Guide
Manage workplace information

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency BSXFMI506A - Manage workplace information
Description Frontline management is an important creator and manager of information. Their competency in identifying, acquiring, analysing and using appropriate information plays a significant part in the efficiency and effectiveness of the individual's/team's/organisation's performance.Frontline management is an important creator and manager of information. Their competency in identifying, acquiring, analysing and using appropriate information plays a significant part in the efficiency and effectiveness of the individual's/team's/organisation's performance
Employability Skills Not applicable.
Learning Outcomes and Application Not applicable.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify and source information needs
  • The information needs of individuals/teams is determined and the sources are identified.
  • Information held by the organisation is reviewed to determine suitability and accessibility.
  • Plans are prepared to obtain information which is not available/accessible within the organisation.
       
Element: Collect, analyse and report information
  • Collection of information is timely and relevant to the needs of individuals/teams.
  • Information is in a format suitable for analysis, interpretation and dissemination.
  • Information is analysed to identify and report relevant trends and developments in terms of the needs for which it was acquired.
       
Element: Use management information systems
  • Management information systems are used effectively to store and retrieve data for decision making.
  • Technology available in the work area/organisation is used to manage information efficiently and effectively.
  • Recommendations for improving the information system are submitted to designated persons/groups.
       
Element: Prepare business plans/budgets
  • Individuals/teams are involved in business plan/budget preparation in a way which uses their contribution effectively and gains their support for the outcomes.
  • Business plans/budgets are prepared and presented in accordance with the organisation's guidelines and requirements.
  • Contingency plans are prepared in the event that alternative action is required.
       
Element: Prepare resource proposals
  • Resource planning data is collected in consultation with colleagues, including those who have a specialist role in resource management.
  • Estimates of resource needs and utilisation reflects the organisation's business plans, and customer and supplier requirements.
  • Proposals to secure resources are supported by clearly presented submissions describing realistic options, benefits, costs and outcomes.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

This guideline is to assist the development of assessment instruments/tools to assess the competence of frontline management.

Typically, in providing evidence of consistent achievement of this Unit's workplace outcomes within the context of ASF level 5, frontline management:

manages work effectively to achieve goals and results

researches, acquires and uses information appropriate to work responsibility

makes decisions within responsibility and authority in a diverse and complex workplace

monitors/improves ways to manage information

explains basic financial concepts in business plans/budgets

prepares financial information within standard format

prepares resource proposals within budget constraints

explains methods to gain efficiencies in resource management

prepares and negotiates recommendations to improve the organisation's information systems

ensures that legislative requirements are met in resource plans

promotes available learning methods to support colleagues

uses effective consultative processes

communicates with colleagues who have specialist responsibilities in financial and resource management

prepares and negotiates recommendations to improve information systems

uses information management systems

selects and uses available technology appropriate to the task

uses the key competencies to achieve results.

This guideline is to assist the development of assessment instruments/tools to assess the competence of frontline management.

Typically, in providing evidence of consistent achievement of this Unit's workplace outcomes within the context of ASF level 5, frontline management:

manages work effectively to achieve goals and results

researches, acquires and uses information appropriate to work responsibility

makes decisions within responsibility and authority in a diverse and complex workplace

monitors/improves ways to manage information

explains basic financial concepts in business plans/budgets

prepares financial information within standard format

prepares resource proposals within budget constraints

explains methods to gain efficiencies in resource management

prepares and negotiates recommendations to improve the organisation's information systems

ensures that legislative requirements are met in resource plans

promotes available learning methods to support colleagues

uses effective consultative processes

communicates with colleagues who have specialist responsibilities in financial and resource management

prepares and negotiates recommendations to improve information systems

uses information management systems

selects and uses available technology appropriate to the task

uses the key competencies to achieve results.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Not applicable.

At ASF level 5 frontline management will normally be engaged in a workplace context in which they:

are autonomous, working under broad guidance

may supervise others

may guide teams

may have responsibility for planning and managing the work of others

will be involved in self-directed application of knowledge

have substantial depth of knowledge in some area and a range of skills for work tasks, roles and functions

operate in varied or highly specific contexts

use competencies independently for routine and non-routine purposes

use judgement for self and others in planning and using resources, services and processes to achieve outcomes within time constraints.

Frontline management at this level will normally operate in diverse and complex workplace environments in which they use the organisation's:

goals, objectives, plans, systems and processes

quality and continuous improvement

and processes

processes and standards

business and performance plans

resources, which maybe subject to negotiation

ethical standards

They use legislation, codes and national standards relevant to the workplace.

A range of learning opportunities may be used, for example:

mentoring

action learning

coaching

shadowing

exchange/rotation

structured training programs

Resources may include:

people

power/energy

information

finance

buildings/facilities

time

equipment

technology

At ASF level 5 frontline management will normally be engaged in a workplace context in which they:

are autonomous, working under broad guidance

may supervise others

may guide teams

may have responsibility for planning and managing the work of others

will be involved in self-directed application of knowledge

have substantial depth of knowledge in some area and a range of skills for work tasks, roles and functions

operate in varied or highly specific contexts

use competencies independently for routine and non-routine purposes

use judgement for self and others in planning and using resources, services and processes to achieve outcomes within time constraints.

Frontline management at this level will normally operate in diverse and complex workplace environments in which they use the organisation's:

goals, objectives, plans, systems and processes

quality and continuous improvement

and processes

processes and standards

business and performance plans

resources, which maybe subject to negotiation

ethical standards

They use legislation, codes and national standards relevant to the workplace.

A range of learning opportunities may be used, for example:

mentoring

action learning

coaching

shadowing

exchange/rotation

structured training programs

Resources may include:

people

power/energy

information

finance

buildings/facilities

time

equipment

technology

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
The information needs of individuals/teams is determined and the sources are identified. 
Information held by the organisation is reviewed to determine suitability and accessibility. 
Plans are prepared to obtain information which is not available/accessible within the organisation. 
Collection of information is timely and relevant to the needs of individuals/teams. 
Information is in a format suitable for analysis, interpretation and dissemination. 
Information is analysed to identify and report relevant trends and developments in terms of the needs for which it was acquired. 
Management information systems are used effectively to store and retrieve data for decision making. 
Technology available in the work area/organisation is used to manage information efficiently and effectively. 
Recommendations for improving the information system are submitted to designated persons/groups. 
Individuals/teams are involved in business plan/budget preparation in a way which uses their contribution effectively and gains their support for the outcomes. 
Business plans/budgets are prepared and presented in accordance with the organisation's guidelines and requirements. 
Contingency plans are prepared in the event that alternative action is required. 
Resource planning data is collected in consultation with colleagues, including those who have a specialist role in resource management. 
Estimates of resource needs and utilisation reflects the organisation's business plans, and customer and supplier requirements. 
Proposals to secure resources are supported by clearly presented submissions describing realistic options, benefits, costs and outcomes. 

Forms

Assessment Cover Sheet

BSXFMI506A - Manage workplace information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSXFMI506A - Manage workplace information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: