Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CHCCEL007 Mapping and Delivery Guide
Prepare for, present and evaluate marriage ceremonies

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CHCCEL007 - Prepare for, present and evaluate marriage ceremonies
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to finalise pre-ceremony arrangements, present and review marriage ceremonies consistent with legal requirements of marriage regulations.This unit applies to individuals seeking to be registered as Commonwealth marriage celebrants by the Australian Government Attorney-General’s Department. The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand Standards and industry codes of practice.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must have been demonstrated in the workplace or in a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities, equipment and resources, including:

legislative information

marriage documentation

documented pre-designed marriage ceremonies

modelling of industry operating conditions, including:

ceremony participants

audience members (at least 1 audience of more than 20 people)

scenarios involving problem solving.

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Elements define the essential outcomes
       
Element: Finalise pre-ceremony arrangements
  • Confirm Notice of Intended Marriage forms have been received according to legal requirements and provide advice to couple about applying for shortening of time when required
  • Ensure that Declaration of No Legal Impediment to marriage forms are signed by both parties prior to the ceremony
  • Prepare and check 3 marriage certificates prior to ceremony with accurate, legible and complete information consistent with the Notice of Intended Marriage
  • Confirm marriage ceremony, venue and time arrangements with the marrying couple, ensuring other arrangements at the venue will not interfere with planned marriage ceremony
  • Confirm roles of marriage ceremony participants and/or other service providers
  • Identify special needs of marriage ceremony participants and/or other service providers, including interpreters
  • Establish working relationships with other service providers prior to commencement of marriage ceremony within scope of agreed celebrant role
       
Element: Make on site preparations
  • Apply Code of Practice in relation to arrival times and standard of personal presentation at the event
  • Check that planned arrangements are in place and that other aspects of the event will not interfere with the marriage ceremony requirements
  • Confirm the presence of witnesses and location for completion of documentation
  • Identify where problems may occur, and respond in consultation with the marrying couple or their nominated representative
       
Element: Present marriage ceremonies within legal requirements
  • Ensure appropriate placement of marriage celebrant during the ceremony particularly in relation to other people participating
  • Facilitate orderly progression of ceremony as agreed with marrying couple
  • Present marriage ceremony accurately and professionally in line with plan agreed with marrying couple and in keeping with religious or non-religious context
  • Ensure marriage ceremony is audible to the audience
  • Use resources and techniques as agreed with marrying couple to enhance the significance and symbolism of the marriage ceremony in line with values and ideals of the couple
       
Element: Manage marriage ceremony documentation
  • Ensure that all documentation (3 certificates of marriage) are correctly signed by the marrying couple and their witnesses
  • Check documentation and ensure that any omissions or errors are rectified in the presence of, and initialled by, the marrying couple and their witnesses
  • Present completed marriage certificate to one or both members of the couple as soon as possible after signing
       
Element: Register the marriage
  • Maintain privacy, security and confidentiality of marrying couple documentation and communication
  • Accurately complete forms and procedures within specified timeframes for lodgement under the Marriage Act 1961
  • Forward documents to state/territory Registrar of Births, Deaths and Marriages after performing ceremony within legislated timeframe
  • Securely store documentation in suitable location relating to the marrying couple in accordance with legal requirements
       
Element: Evaluate ceremonies
  • Seek feedback from the marrying couple about services provided
  • Reflect on own performance and services and identify areas of strength and those for potential improvement
  • Review efficacy of resources used and identify and act on potential improvements
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Finalise pre-ceremony arrangements

1.1 Confirm Notice of Intended Marriage forms have been received according to legal requirements and provide advice to couple about applying for shortening of time when required

1.2 Ensure that Declaration of No Legal Impediment to marriage forms are signed by both parties prior to the ceremony

1.3 Prepare and check 3 marriage certificates prior to ceremony with accurate, legible and complete information consistent with the Notice of Intended Marriage

1.4 Confirm marriage ceremony, venue and time arrangements with the marrying couple, ensuring other arrangements at the venue will not interfere with planned marriage ceremony

1.5 Confirm roles of marriage ceremony participants and/or other service providers

1.6 Identify special needs of marriage ceremony participants and/or other service providers, including interpreters

1.7 Establish working relationships with other service providers prior to commencement of marriage ceremony within scope of agreed celebrant role

2. Make on site preparations

2.1 Apply Code of Practice in relation to arrival times and standard of personal presentation at the event

2.2 Check that planned arrangements are in place and that other aspects of the event will not interfere with the marriage ceremony requirements

2.3 Confirm the presence of witnesses and location for completion of documentation

2.4 Identify where problems may occur, and respond in consultation with the marrying couple or their nominated representative

3. Present marriage ceremonies within legal requirements

3.1 Ensure appropriate placement of marriage celebrant during the ceremony particularly in relation to other people participating

3.2 Facilitate orderly progression of ceremony as agreed with marrying couple

3.3 Present marriage ceremony accurately and professionally in line with plan agreed with marrying couple and in keeping with religious or non-religious context

3.4 Ensure marriage ceremony is audible to the audience

3.5 Use resources and techniques as agreed with marrying couple to enhance the significance and symbolism of the marriage ceremony in line with values and ideals of the couple

4. Manage marriage ceremony documentation

4.1 Ensure that all documentation (3 certificates of marriage) are correctly signed by the marrying couple and their witnesses

4.2 Check documentation and ensure that any omissions or errors are rectified in the presence of, and initialled by, the marrying couple and their witnesses

4.3 Present completed marriage certificate to one or both members of the couple as soon as possible after signing

5. Register the marriage

5.1 Maintain privacy, security and confidentiality of marrying couple documentation and communication

5.2 Accurately complete forms and procedures within specified timeframes for lodgement under the Marriage Act 1961

5.3 Forward documents to state/territory Registrar of Births, Deaths and Marriages after performing ceremony within legislated timeframe

5.4 Securely store documentation in suitable location relating to the marrying couple in accordance with legal requirements

6. Evaluate ceremonies

6.1 Seek feedback from the marrying couple about services provided

6.2 Reflect on own performance and services and identify areas of strength and those for potential improvement

6.3 Review efficacy of resources used and identify and act on potential improvements

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

prepared for, presented, documented, registered and evaluated in writing, at least 5 marriage ceremonies in line with legal requirements and marriage celebrant Code of Practice, which must include:

ceremony involving a legal issue impacting the ceremony delivery, such as where another unauthorised person will be centrally involved or conducting the ceremony in conjunction with the celebrant

ceremony involving other presenters and performers

ceremonies with varying sized audiences including at least 1 of more than 20 people.

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

legal requirements under marriage regulations and the Code of Practice (contained in the regulations) that impact the conduct of marriage ceremonies:

use and role of interpreters

use of required wording

maintaining a high standard of service in professional conduct and practice

ensuring accuracy in the preparation of documents, and in the conduct of the marriage ceremony

ensuring personal presentation is of an appropriate standard for the marriage ceremony, and respecting the expectations of the parties in relation to the ceremony

making efforts to ensure that the marriage ceremony is audible to all those present (using audio equipment, if required)

arriving at the venue for the marriage ceremony no later than the time agreed with the parties

where the marriage celebrant has agreed to perform more than 1 marriage ceremony on the same day:

ensuring that each couple receives a standard of service that meets their needs

being available at the venue at least 20 minutes prior to the agreed start time of the ceremony

ensuring that all relevant documents are completed and sent to the appropriate registering authority within 14 days after the marriage ceremony, as required by section 50 of the Marriage Act

accepting evaluative comment from the parties, and using any comments to improve performance

legal requirements under marriage regulations that impact marriage documentation:

lodgement times for forwarding documentation to registering authorities

recordkeeping requirements in relation to:

what records must be kept

type of storage

duration of storage

celebrant role in storage when religious organisation keep records

religious registers

civil celebrant certificates

recordkeeping sheets

registration requirements in the states and territories, including:

processesand procedures ofstate/territory Registrars of Births, Deaths andMarriages,

requirements to retain certain records

common errors in documentation ceremony stagecraft, performance and evaluation techniques, specifically in relation to marriage ceremonies

common issues that marriage celebrants may encounter during rehearsal and solemnisation of marriage, and approaches for responding, including:

working cooperatively with others, such as wedding venue staff, photographers, musicians, translators etc.

late arrival of bridal party or significant others

copyright issues related to the use of music

alcohol and other drugs intoxication issues

serious health issues of the parties to the marriage and significant others

serious health or emergency issues that could prevent the celebrant from completing their contract with the couple

extreme nervousness – the bride or groom cannot articulate the wedding vows

interruptions before, during or after the ceremony

disruptions caused by animals, children, photography drones

extreme weather situations and concerns related to the safety of couple, guests, self and others (including work health and safety (WHS) issues)

unexpected failure of power or equipment

processesand procedures ofstate/territory Registrars of Births, Deaths andMarriages, including the requirements for registration of the marriage and retaining of some records by the celebrant.types of errors in documentation, and how to avoid these:

celebrant Code of Practice in relation to providing information to couples about how to make a complaint consistent with the Code of Practice

role of registering authorities and ways to establish professional relationships

role and importance of marriage service evaluation, including:

how to incorporate evaluation into marriage celebrant practice

techniques for obtaining feedback from clients

techniques and process for self-evaluation.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Finalise pre-ceremony arrangements

1.1 Confirm Notice of Intended Marriage forms have been received according to legal requirements and provide advice to couple about applying for shortening of time when required

1.2 Ensure that Declaration of No Legal Impediment to marriage forms are signed by both parties prior to the ceremony

1.3 Prepare and check 3 marriage certificates prior to ceremony with accurate, legible and complete information consistent with the Notice of Intended Marriage

1.4 Confirm marriage ceremony, venue and time arrangements with the marrying couple, ensuring other arrangements at the venue will not interfere with planned marriage ceremony

1.5 Confirm roles of marriage ceremony participants and/or other service providers

1.6 Identify special needs of marriage ceremony participants and/or other service providers, including interpreters

1.7 Establish working relationships with other service providers prior to commencement of marriage ceremony within scope of agreed celebrant role

2. Make on site preparations

2.1 Apply Code of Practice in relation to arrival times and standard of personal presentation at the event

2.2 Check that planned arrangements are in place and that other aspects of the event will not interfere with the marriage ceremony requirements

2.3 Confirm the presence of witnesses and location for completion of documentation

2.4 Identify where problems may occur, and respond in consultation with the marrying couple or their nominated representative

3. Present marriage ceremonies within legal requirements

3.1 Ensure appropriate placement of marriage celebrant during the ceremony particularly in relation to other people participating

3.2 Facilitate orderly progression of ceremony as agreed with marrying couple

3.3 Present marriage ceremony accurately and professionally in line with plan agreed with marrying couple and in keeping with religious or non-religious context

3.4 Ensure marriage ceremony is audible to the audience

3.5 Use resources and techniques as agreed with marrying couple to enhance the significance and symbolism of the marriage ceremony in line with values and ideals of the couple

4. Manage marriage ceremony documentation

4.1 Ensure that all documentation (3 certificates of marriage) are correctly signed by the marrying couple and their witnesses

4.2 Check documentation and ensure that any omissions or errors are rectified in the presence of, and initialled by, the marrying couple and their witnesses

4.3 Present completed marriage certificate to one or both members of the couple as soon as possible after signing

5. Register the marriage

5.1 Maintain privacy, security and confidentiality of marrying couple documentation and communication

5.2 Accurately complete forms and procedures within specified timeframes for lodgement under the Marriage Act 1961

5.3 Forward documents to state/territory Registrar of Births, Deaths and Marriages after performing ceremony within legislated timeframe

5.4 Securely store documentation in suitable location relating to the marrying couple in accordance with legal requirements

6. Evaluate ceremonies

6.1 Seek feedback from the marrying couple about services provided

6.2 Reflect on own performance and services and identify areas of strength and those for potential improvement

6.3 Review efficacy of resources used and identify and act on potential improvements

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
Confirm Notice of Intended Marriage forms have been received according to legal requirements and provide advice to couple about applying for shortening of time when required 
Ensure that Declaration of No Legal Impediment to marriage forms are signed by both parties prior to the ceremony 
Prepare and check 3 marriage certificates prior to ceremony with accurate, legible and complete information consistent with the Notice of Intended Marriage 
Confirm marriage ceremony, venue and time arrangements with the marrying couple, ensuring other arrangements at the venue will not interfere with planned marriage ceremony 
Confirm roles of marriage ceremony participants and/or other service providers 
Identify special needs of marriage ceremony participants and/or other service providers, including interpreters 
Establish working relationships with other service providers prior to commencement of marriage ceremony within scope of agreed celebrant role 
Apply Code of Practice in relation to arrival times and standard of personal presentation at the event 
Check that planned arrangements are in place and that other aspects of the event will not interfere with the marriage ceremony requirements 
Confirm the presence of witnesses and location for completion of documentation 
Identify where problems may occur, and respond in consultation with the marrying couple or their nominated representative 
Ensure appropriate placement of marriage celebrant during the ceremony particularly in relation to other people participating 
Facilitate orderly progression of ceremony as agreed with marrying couple 
Present marriage ceremony accurately and professionally in line with plan agreed with marrying couple and in keeping with religious or non-religious context 
Ensure marriage ceremony is audible to the audience 
Use resources and techniques as agreed with marrying couple to enhance the significance and symbolism of the marriage ceremony in line with values and ideals of the couple 
Ensure that all documentation (3 certificates of marriage) are correctly signed by the marrying couple and their witnesses 
Check documentation and ensure that any omissions or errors are rectified in the presence of, and initialled by, the marrying couple and their witnesses 
Present completed marriage certificate to one or both members of the couple as soon as possible after signing 
Maintain privacy, security and confidentiality of marrying couple documentation and communication 
Accurately complete forms and procedures within specified timeframes for lodgement under the Marriage Act 1961 
Forward documents to state/territory Registrar of Births, Deaths and Marriages after performing ceremony within legislated timeframe 
Securely store documentation in suitable location relating to the marrying couple in accordance with legal requirements 
Seek feedback from the marrying couple about services provided 
Reflect on own performance and services and identify areas of strength and those for potential improvement 
Review efficacy of resources used and identify and act on potential improvements 

Forms

Assessment Cover Sheet

CHCCEL007 - Prepare for, present and evaluate marriage ceremonies
Assessment task 1: [title]

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

CHCCEL007 - Prepare for, present and evaluate marriage ceremonies

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Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

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Overall assessment result: Competent Not yet competent

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