Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CPCCBC6003A Mapping and Delivery Guide
Establish, maintain and review contract administration procedures and frameworks

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency CPCCBC6003A - Establish, maintain and review contract administration procedures and frameworks
Description This unit of competency specifies the outcomes required to manage the establishment, maintenance and review of contract administration procedures and frameworks of a building or civil work contract in an organisation involved in either residential or commercial projects.It supports the establishment of a soundly based contract management system necessary to produce accurate and successful project outcomes in accordance with organisational guidelines.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit of competency supports builders, project managers and related construction industry professionals responsible for coordinating and managing building or construction projects.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil Nil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Establish and implement contract administration procedures and frameworks.
  • Contracts administration team is established comprising persons of wide experience and knowledge in the building and construction industry.
  • Overview of the organisation's current legal and administrative climate is developed and communicated to contracts administration team.
  • Strategic plan is developed for construction contract administration procedures and frameworks.
  • Information gathering mechanisms that draw strategic performance advice from all parts of the organisation are established.
  • Quality assurance measures are developed and implemented as part of the contracts administration process.
  • Reporting and feedback structures through which advice and action instructions can be conveyed to employees and subcontractors are developed and established.
  • Benchmarks for contract performance are established and a management framework is introduced for achieving, maintaining and exceeding those parameters.
  • Measures are developed and introduced through which contract defaulters can be managed back into contract compliance.
       
Element: Maintain contract administration procedures and frameworks.
  • Policy and administrative guideline documentation is introduced that supports the contract administration process.
  • Evaluation and review methods are developed and implemented to ensure administration procedures and frameworks are effective.
  • Internal feedback systems and methods are initiated to ensure that difficulties with administration of contracts are resolved within organisational guidelines.
  • Measures which ensure the safety and security of contract administration documentation are introduced.
  • Overall corporate contract administration framework comprising employees, subcontractors, client and management is maintained.
       
Element: Review contract administration procedures.
  • Review, recording and evaluation system is developed, implemented and managed to ensure probity and effectiveness of the contract administration system.
  • Regular scheduled and unscheduled reviews of contract administration procedures are implemented and managed.
  • Formal evaluation of the contract and administration system is undertaken regularly in consultation with organisation's legal advisors.
  • Operating procedures are reviewed and clarified.
  • Contract documentation processes are reviewed and feedback is provided to those preparing contracts.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

This unit of competency could be assessed by demonstration of the effective establishment, maintenance and review of an organisation's contract administration procedures.

This unit of competency can be assessed in the workplace or a close simulation of the workplace environment, provided that simulated or project-based assessment techniques fully replicate construction workplace conditions, materials, activities, responsibilities and procedures.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of the ability to:

implement effective contract administration procedures and frameworks supported and directed by strong and decisive leadership

manage practices that result in a high level of staff productivity

interact effectively with personnel both within and external to the organisation

develop conceptual and strategic problem solving and systems

communicate effectively both verbally and in writing with senior management, employees, clients, regulatory authorities and legal representatives.

Context of and specific resources for assessment

This competency is to be assessed using standard and authorised work practices, safety requirements and environmental constraints.

Assessment of essential underpinning knowledge will usually be conducted in an off-site context.

Assessment is to comply with relevant regulatory or Australian standards' requirements.

Resource implications for assessment include:

documentation that should normally be available in either a building or construction office

relevant codes, standards and regulations

office equipment, including calculators, photocopiers and telephone systems

computers with appropriate software to view 2-D CAD drawings, run costing programs and print copies

a technical reference library with current publications on measurement, design, building construction and manufacturers' product literature

copies of appropriate awards and workplace agreements

a suitable work area appropriate to the construction process.

Reasonable adjustments for people with disabilities must be made to assessment processes where required. This could include access to modified equipment and other physical resources, and the provision of appropriate assessment support.

Method of assessment

Assessment methods must:

satisfy the endorsed Assessment Guidelines of the Construction, Plumbing and Services Training Package

include direct observation of tasks in real or simulated work conditions, with questioning to confirm the ability to consistently identify and correctly interpret the essential underpinning knowledge required for practical application

reinforce the integration of employability skills with workplace tasks and job roles

confirm that competency is verified and able to be transferred to other circumstances and environments.

Validity and sufficiency of evidence requires that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice, with a decision on competency only taken at the point when the assessor has complete confidence in the person's demonstrated ability and applied knowledge

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence.

Assessment processes and techniques should as far as is practical take into account the language, literacy and numeracy capacity of the candidate in relation to the competency being assessed.

Supplementary evidence of competency may be obtained from relevant authenticated documentation from third parties, such as existing supervisors, team leaders or specialist training staff.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

Required skills for this unit are:

communication skills to:

communicate with team

consult with legal advisors

enable clear and direct communication, using questioning to identify and confirm requirements, share information, listen and understand

provide and seek feedback and information

read and interpret documents from a variety of sources

use and interpret non-verbal communication

use language and concepts appropriate to cultural differences

written skills to:

develop a strategic plan

document relevant information

conceptualisation and envisaging of unique solutions to complex problems and situations

facilitation skills to implement new and modified contract administration systems

interpret mathematical information, including benchmarking

interpret strategic and often ambiguous information to ensure logical and practical decisions

management skills, including the ability to delegate tasks within specific functional guidelines and direct the activities of personnel involved in contracts administration process

supervisory skills to monitor and oversee the performance of contract administration systems and individuals involved in the process

technological skills to facilitate use of the organisation's software and office equipment.

Required knowledge

Required knowledge for this unit is:

appropriate sector of the building and construction industry and nature of the contracts upon which its activities are based

factors to be considered in assessing the risk inherent in different types of building and construction projects

financial and business administration principles commensurate with organisational needs

human resource practices and the industry's industrial relations climate and practices

legislative, regulatory, and administrative obligations incumbent on the building and construction industry for OHS, environmental, employment and financial practices.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Contract administration procedures and frameworks include:

Australian standard contracts, including the AS2124 and AS4000 series

authorised courses of action

contracts include:

Construction Industry Contract (CIC) suite

dispute resolution procedures

document and contract distribution

individual organisational contracts

in-house rules about document preparation, completion and handling

internal and external communication models

Joint Contracts Committee (JCC) suite

Master Builders Association (MBA) and Housing Industry Association (HIA) contracts

organisation administration models

progress and contract performance reviews.

response times

Simple Building Works (SBW), including series 1 and series 2 (SBW2 Lump Sum)

staff roles and organisational procedures.

Quality assurance measures include:

distributing information

establishing performance benchmarks for system

maintaining a quality dialogue with all parties to the construction process

managing within organisational policy

monitoring internal expenditures and funding allocations

obtaining adequate feedback from clients, subcontractors and suppliers

providing feedback and developing remediation procedures

responding to external legislation and regulation requirements.

Measures which ensure the safety and security of contract administration documentation include:

confidentiality in contract handling

documentation security identification

limitations on contract access

limitations on contract circulation

limitations on document distribution

security in contract and document filing and storage.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Contracts administration team is established comprising persons of wide experience and knowledge in the building and construction industry. 
Overview of the organisation's current legal and administrative climate is developed and communicated to contracts administration team. 
Strategic plan is developed for construction contract administration procedures and frameworks. 
Information gathering mechanisms that draw strategic performance advice from all parts of the organisation are established. 
Quality assurance measures are developed and implemented as part of the contracts administration process. 
Reporting and feedback structures through which advice and action instructions can be conveyed to employees and subcontractors are developed and established. 
Benchmarks for contract performance are established and a management framework is introduced for achieving, maintaining and exceeding those parameters. 
Measures are developed and introduced through which contract defaulters can be managed back into contract compliance. 
Policy and administrative guideline documentation is introduced that supports the contract administration process. 
Evaluation and review methods are developed and implemented to ensure administration procedures and frameworks are effective. 
Internal feedback systems and methods are initiated to ensure that difficulties with administration of contracts are resolved within organisational guidelines. 
Measures which ensure the safety and security of contract administration documentation are introduced. 
Overall corporate contract administration framework comprising employees, subcontractors, client and management is maintained. 
Review, recording and evaluation system is developed, implemented and managed to ensure probity and effectiveness of the contract administration system. 
Regular scheduled and unscheduled reviews of contract administration procedures are implemented and managed. 
Formal evaluation of the contract and administration system is undertaken regularly in consultation with organisation's legal advisors. 
Operating procedures are reviewed and clarified. 
Contract documentation processes are reviewed and feedback is provided to those preparing contracts. 

Forms

Assessment Cover Sheet

CPCCBC6003A - Establish, maintain and review contract administration procedures and frameworks
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CPCCBC6003A - Establish, maintain and review contract administration procedures and frameworks

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: