Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CPPBDN4007 Mapping and Delivery Guide
Store and retrieve building design documentation

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CPPBDN4007 - Store and retrieve building design documentation
Description
Employability Skills
Learning Outcomes and Application This unit of competency specifies the outcomes required to ensure documentation relating to building design projects is filed and stored safely and effectively. It addresses managing and archiving files for future retrieval and responding to requests for copies of documentation.The unit supports drafters who assist and work under the supervision and instruction of an architect or building designer to produce and file a range of documentation as part of the building design and approval process.Licensing, legislative, regulatory or certification requirements apply to building design drafting in some states. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Drafting
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Maintain filing system.
  • Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.
  • Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.
       
Element: Manage file requests.
  • Processes for actioning file requests are identified and followed.
  • File requests are assessed and confirmed according to workplace procedures.
  • Digital documents are made available to others with appropriate file protections in place according to workplace requirements.
  • Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.
  • Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.
       
Element: Back up and archive project files.
  • Digital files are backed up periodically and stored in a safe and secure location for emergency access.
  • Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.
  • Files relating to finalised projects are archived in a safe, secure and accessible manner.
  • Processes allowing for access to archived project files are reviewed and implemented as required.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Maintain filing system.

1.1.

Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.

1.2.

Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.

2.

Manage file requests.

2.1.

Processes for actioning file requests are identified and followed.

2.2.

File requests are assessed and confirmed according to workplace procedures.

2.3.

Digital documents are made available to others with appropriate file protections in place according to workplace requirements.

2.4.

Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.

2.5.

Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.

3.

Back up and archive project files.

3.1.

Digital files are backed up periodically and stored in a safe and secure location for emergency access.

3.2.

Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.

3.3.

Files relating to finalised projects are archived in a safe, secure and accessible manner.

3.4.

Processes allowing for access to archived project files are reviewed and implemented as required.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Maintain filing system.

1.1.

Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.

1.2.

Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.

2.

Manage file requests.

2.1.

Processes for actioning file requests are identified and followed.

2.2.

File requests are assessed and confirmed according to workplace procedures.

2.3.

Digital documents are made available to others with appropriate file protections in place according to workplace requirements.

2.4.

Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.

2.5.

Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.

3.

Back up and archive project files.

3.1.

Digital files are backed up periodically and stored in a safe and secure location for emergency access.

3.2.

Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.

3.3.

Files relating to finalised projects are archived in a safe, secure and accessible manner.

3.4.

Processes allowing for access to archived project files are reviewed and implemented as required.

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

File protections must include:

read only format

password-protected

portable document format (PDF).

Back-up must include:

computer hard drive

external storage devices, including:

portable and non-portable hard drives:

CD or DVD

USB devices

off-site location

remote, online and managed back-up services.

Archived must include:

online storage of electronic versions of documentation

physical offsite storage of hard copy project files.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents. 
Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required. 
Processes for actioning file requests are identified and followed. 
File requests are assessed and confirmed according to workplace procedures. 
Digital documents are made available to others with appropriate file protections in place according to workplace requirements. 
Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary. 
Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation. 
Digital files are backed up periodically and stored in a safe and secure location for emergency access. 
Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files. 
Files relating to finalised projects are archived in a safe, secure and accessible manner. 
Processes allowing for access to archived project files are reviewed and implemented as required. 

Forms

Assessment Cover Sheet

CPPBDN4007 - Store and retrieve building design documentation
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CPPBDN4007 - Store and retrieve building design documentation

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: