Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CPPDSM4055 Mapping and Delivery Guide
Maintain asset management system

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CPPDSM4055 - Maintain asset management system
Description
Employability Skills
Learning Outcomes and Application This unit of competency specifies the outcomes required to provide advice to set up a system of asset control that applies to all property assets. It requires the ability to classify assets in line with organisational requirements.The unit supports workers in the property industry who are involved in developing and implementing maintenance programs for all types of managed properties. It applies to real estate agents, property managers, strata managers and facility managers.Licensing, legislative, regulatory or certification requirements apply to this unit in some States and Territories. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

The following must be present and available to learners during assessment activities:

equipment:

computer system with internet, email and printing facilities

specifications:

asset classification in Australian accounting standards

baseline data on assets of department or organisation

organisation’s asset management policies and procedures

guides on best practice in asset management for property-related organisations

ISO 55000 Asset management - Overview, principles and terminology

materials:

asset management software

relationship with team members and supervisor:

member of a work team in a property industry context.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.
Prerequisites/co-requisites
Competency Field Strata community management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine system requirements.
  • Asset management system requirements are determined.
  • Opportunities are given to colleagues and clients to contribute to identifying system requirements.
  • Recommendations on system requirements are presented in required format, style and structure using relevant business equipment and technology.
       
Element: Classify assets.
  • Assets are identified and classified.
  • Assets are recorded according to Australian accounting standards and legislative requirements.
  • Level of security and disclosure of financial statements are determined.
  • Reliable processes for classifying and recording assets are used, making efficient use of business technology and available time and resources.
       
Element: Monitor and report on asset management system.
  • System effectiveness is monitored and evaluated.
  • Feedback from client and colleagues is used to identify and develop improved systems.
  • Existing technology is assessed against newly available technology to determine needs and priorities.
  • Asset information is securely maintained with due regard to client confidentiality.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine system requirements.

1.1.

Asset management system requirements are determined.

1.2.

Opportunities are given to colleagues and clients to contribute to identifying system requirements.

1.3.

Recommendations on system requirements are presented in required format, style and structure using relevant business equipment and technology.

2.

Classify assets.

2.1.

Assets are identified and classified.

2.2.

Assets are recorded according to Australian accounting standards and legislative requirements.

2.3.

Level of security and disclosure of financial statements are determined.

2.4.

Reliable processes for classifying and recording assets are used, making efficient use of business technology and available time and resources.

3.

Monitor and report on asset management system.

3.1.

System effectiveness is monitored and evaluated.

3.2.

Feedback from client and colleagues is used to identify and develop improved systems.

3.3.

Existing technology is assessed against newly available technology to determine needs and priorities.

3.4.

Asset information is securely maintained with due regard to client confidentiality.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also set up a system that applies to all property assets of a department or organisation operating in the property industry. The system established can be manual, or it can be a computerised system using commercially available software.

In doing the above, the person must:

determine the department or organisation’s asset system requirements through consultation and analysis of business and operational plans

classify and record assets using Australian accounting standards

apply knowledge of legislative requirements and department or organisation’s practices and ethical standards associated with setting up a system of control that applies to all property assets

monitor and report on effectiveness of the asset management system.

A person demonstrating competency in this unit must demonstrate knowledge of:

difference between tangible and intangible assets

asset management principles

asset management software systems, including their types, sources of information, and functions

department or organisation’s asset management policies and procedures

key provisions of ISO 55000 Asset management - Overview, principles and terminology

limitations of own work role, responsibilities and professional abilities in relation to maintaining an asset management system

key financial record-keeping standards, practices and codes

required asset financial record-keeping manuals

relevant Australian standards and legislation, including Australian accounting standards

key requirements of federal, state or territory legislation and local government regulations relating to asset management, including:

environmental issues

financial probity

property sales, leasing and management

work health and safety (WHS).

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine system requirements.

1.1.

Asset management system requirements are determined.

1.2.

Opportunities are given to colleagues and clients to contribute to identifying system requirements.

1.3.

Recommendations on system requirements are presented in required format, style and structure using relevant business equipment and technology.

2.

Classify assets.

2.1.

Assets are identified and classified.

2.2.

Assets are recorded according to Australian accounting standards and legislative requirements.

2.3.

Level of security and disclosure of financial statements are determined.

2.4.

Reliable processes for classifying and recording assets are used, making efficient use of business technology and available time and resources.

3.

Monitor and report on asset management system.

3.1.

System effectiveness is monitored and evaluated.

3.2.

Feedback from client and colleagues is used to identify and develop improved systems.

3.3.

Existing technology is assessed against newly available technology to determine needs and priorities.

3.4.

Asset information is securely maintained with due regard to client confidentiality.

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Asset management system must be either:

computer-based

manual.

Assets must include at least one of the following:

intangible assets:

goodwill

human capital

intellectual property

tangible assets:

buildings

business and marketing contracts

equipment

furniture

goodwill

land

property

vehicles.

Asset information must include at least two of the following:

historical data

insurance

key personnel

lines of responsibility

maintenance schedules

operating environment of organisation, including financial markets, competitors, core business activities, functions and stakeholders

property management reports

register of assets

reports and relevant documentation

residual life of assets.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Asset management system requirements are determined. 
Opportunities are given to colleagues and clients to contribute to identifying system requirements. 
Recommendations on system requirements are presented in required format, style and structure using relevant business equipment and technology. 
Assets are identified and classified. 
Assets are recorded according to Australian accounting standards and legislative requirements. 
Level of security and disclosure of financial statements are determined. 
Reliable processes for classifying and recording assets are used, making efficient use of business technology and available time and resources. 
System effectiveness is monitored and evaluated. 
Feedback from client and colleagues is used to identify and develop improved systems. 
Existing technology is assessed against newly available technology to determine needs and priorities. 
Asset information is securely maintained with due regard to client confidentiality. 

Forms

Assessment Cover Sheet

CPPDSM4055 - Maintain asset management system
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CPPDSM4055 - Maintain asset management system

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: