Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUAPPM412 Mapping and Delivery Guide
Organise and facilitate rehearsals

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CUAPPM412 - Organise and facilitate rehearsals
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to organise and facilitate rehearsals across a range of productions – live, in film, television or events.It applies to individuals who set up logistics and communication channels so rehearsals run smoothly. They prepare documentation, liaise with cast and crew, and locate and prepare rehearsal venues. Coordinating rehearsals is typically the role of a production manager or stage manager in conjunction with a producer or director.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to:

venues where rehearsals could realistically take place

interaction with others

rehearsal and organisational documentation

physical production elements

information about relevant awards and WHS regulations.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Select and secure rehearsal facilities
  • Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation
  • Develop specifications for rehearsal venues
  • Research potential rehearsal venues using appropriate information sources
  • Assess suitability of venues based on comparison of services against specifications
  • Complete a risk assessment of potential venues and integrate findings into selection and planning processes
  • Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures
  • Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale
  • Book venue and confirm venue arrangements accurately in writing when selection process is finalised
       
Element: Coordinate physical requirements for rehearsals
  • Measure and mark up rehearsal facilities to meet needs of production, including design and specifications
  • Organise required physical elements according to rehearsal schedule and daily requirements
  • Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes
  • Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications
  • Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures
  • Advise production personnel of the nature and limitations of physical elements
       
Element: Prepare and distribute rehearsal documentation
  • Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures
  • Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal
  • Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget
  • Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel
       
Element: Facilitate communications during rehearsals
  • Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences
  • Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations
  • Broker resolution of any technical problems by facilitating discussions between performers and technical crew
  • Take appropriate action to meet creative and technical requirements of participants
  • Process administrative requirements of cast and crew, including extras, as required
       
Element: Participate in rehearsals
  • Provide technical assistance as required and anticipate and respond to new rehearsal requirements
  • Monitor rehearsals, and stage manage, if required, according to production requirements
  • Calculate and record performance timings for use in production documents
  • Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget
  • Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Select and secure rehearsal facilities

1.1 Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation

1.2 Develop specifications for rehearsal venues

1.3 Research potential rehearsal venues using appropriate information sources

1.4 Assess suitability of venues based on comparison of services against specifications

1.5 Complete a risk assessment of potential venues and integrate findings into selection and planning processes

1.6 Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures

1.7 Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale

1.8 Book venue and confirm venue arrangements accurately in writing when selection process is finalised

2. Coordinate physical requirements for rehearsals

2.1 Measure and mark up rehearsal facilities to meet needs of production, including design and specifications

2.2 Organise required physical elements according to rehearsal schedule and daily requirements

2.3 Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes

2.4 Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications

2.5 Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures

2.6 Advise production personnel of the nature and limitations of physical elements

3. Prepare and distribute rehearsal documentation

3.1 Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures

3.2 Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal

3.3 Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget

3.4 Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel

4. Facilitate communications during rehearsals

4.1 Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences

4.2 Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations

4.3 Broker resolution of any technical problems by facilitating discussions between performers and technical crew

4.4 Take appropriate action to meet creative and technical requirements of participants

4.5 Process administrative requirements of cast and crew, including extras, as required

5. Participate in rehearsals

5.1 Provide technical assistance as required and anticipate and respond to new rehearsal requirements

5.2 Monitor rehearsals, and stage manage, if required, according to production requirements

5.3 Calculate and record performance timings for use in production documents

5.4 Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget

5.5 Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required

Evidence of the ability to:

analyse rehearsal requirements and source suitable venues

oversee set-up of rehearsal facilities that meet production needs and safety standards

document and distribute rehearsal specifications and schedules in compliance with relevant awards, enterprise agreements, production budget and timelines

participate effectively in production rehearsals:

providing technical assistance as required

delivering clear briefings to cast and crew

anticipating and responding to new rehearsal requirements

assisting in resolution of any conflicts that may arise

work safely and effectively with the possibilities and limitations of staging and technical rehearsal elements.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain the content and format of production documentation relevant to rehearsal scheduling and facilitation

outline roles and responsibilities of those involved in the rehearsal process

describe different types of requirements for rehearsal venues for varying types of productions

explain, in detail, the methodology used to identify and gain access to suitable potential rehearsal venues, including information sources on venues, venues’ consistency with creative and technical requirements, and satisfying legal and administrative requirements of contracts and agreements

identify information in relevant industrial awards for performers and technicians relating to scheduling rehearsal time

outline how key technical and artistic elements of productions impact planning and facilitating rehearsals

explain differences between key elements used during rehearsals and those used in actual productions

outline the duty of care to colleagues and the general public in organising production rehearsals

explain the compliance requirements of public safety and work health and safety (WHS) legislation and regulations in relation to set-up and safe operation of a rehearsal area.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Select and secure rehearsal facilities

1.1 Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation

1.2 Develop specifications for rehearsal venues

1.3 Research potential rehearsal venues using appropriate information sources

1.4 Assess suitability of venues based on comparison of services against specifications

1.5 Complete a risk assessment of potential venues and integrate findings into selection and planning processes

1.6 Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures

1.7 Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale

1.8 Book venue and confirm venue arrangements accurately in writing when selection process is finalised

2. Coordinate physical requirements for rehearsals

2.1 Measure and mark up rehearsal facilities to meet needs of production, including design and specifications

2.2 Organise required physical elements according to rehearsal schedule and daily requirements

2.3 Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes

2.4 Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications

2.5 Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures

2.6 Advise production personnel of the nature and limitations of physical elements

3. Prepare and distribute rehearsal documentation

3.1 Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures

3.2 Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal

3.3 Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget

3.4 Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel

4. Facilitate communications during rehearsals

4.1 Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences

4.2 Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations

4.3 Broker resolution of any technical problems by facilitating discussions between performers and technical crew

4.4 Take appropriate action to meet creative and technical requirements of participants

4.5 Process administrative requirements of cast and crew, including extras, as required

5. Participate in rehearsals

5.1 Provide technical assistance as required and anticipate and respond to new rehearsal requirements

5.2 Monitor rehearsals, and stage manage, if required, according to production requirements

5.3 Calculate and record performance timings for use in production documents

5.4 Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget

5.5 Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation 
Develop specifications for rehearsal venues 
Research potential rehearsal venues using appropriate information sources 
Assess suitability of venues based on comparison of services against specifications 
Complete a risk assessment of potential venues and integrate findings into selection and planning processes 
Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures 
Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale 
Book venue and confirm venue arrangements accurately in writing when selection process is finalised 
Measure and mark up rehearsal facilities to meet needs of production, including design and specifications 
Organise required physical elements according to rehearsal schedule and daily requirements 
Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes 
Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications 
Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures 
Advise production personnel of the nature and limitations of physical elements 
Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures 
Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal 
Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget 
Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel 
Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences 
Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations 
Broker resolution of any technical problems by facilitating discussions between performers and technical crew 
Take appropriate action to meet creative and technical requirements of participants 
Process administrative requirements of cast and crew, including extras, as required 
Provide technical assistance as required and anticipate and respond to new rehearsal requirements 
Monitor rehearsals, and stage manage, if required, according to production requirements 
Calculate and record performance timings for use in production documents 
Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget 
Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required 

Forms

Assessment Cover Sheet

CUAPPM412 - Organise and facilitate rehearsals
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUAPPM412 - Organise and facilitate rehearsals

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: