Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUAPPM601 Mapping and Delivery Guide
Manage pre-production for shows and events

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency CUAPPM601 - Manage pre-production for shows and events
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to manage all aspects of pre-production for shows and events in the entertainment industry.At this level, individuals are expected to apply a detailed knowledge of both creative and technical aspects of live shows and events. They exercise autonomy and judgement in contexts that are subject to change and are responsible for coordinating and supervising the work of team members engaged in a wide range of pre-production activities.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to:

shows or events which require a range of pre-production activities

interaction with a team to reflect the importance of collaborative skills in this unit.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.

Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan pre-production activities
  • Participate in discussions with relevant personnel to clarify creative vision for shows or events
  • Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges
  • In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows
  • In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production
  • Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required
  • Develop contingency plans to minimise the impact of unexpected events on pre-production operations
  • Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events
       
Element: Coordinate production meetings
  • Allocate times for production meetings to ensure most efficient and cost-effective use of time
  • Chair production meetings to discuss and resolve artistic and technical issues
  • Prepare and distribute clear and timely reports on the progress of pre-production activities
  • Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities
  • Keep accurate records of decisions made and actions required
       
Element: Monitor pre-production activities
  • Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise
  • Continually liaise with technical and artistic production teams to identify and action requirements
  • Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required
  • Determine the need for additional resources and action accordingly to ensure production requirements are met
  • Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices
  • Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations
       
Element: Manage production documentation and information
  • Ensure that production documentation is completed on time by relevant personnel
  • Distribute production documentation and information to relevant personnel according to organisational procedures
  • Develop and maintain accurate document distribution records
  • Continually review and update documentation to reflect changes to production requirements
  • Manage production budget and follow organisational financial procedures in relation to purchases and record keeping
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan pre-production activities

1.1 Participate in discussions with relevant personnel to clarify creative vision for shows or events

1.2 Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges

1.3 In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows

1.4 In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production

1.5 Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required

1.6 Develop contingency plans to minimise the impact of unexpected events on pre-production operations

1.7 Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events

2. Coordinate production meetings

2.1 Allocate times for production meetings to ensure most efficient and cost-effective use of time

2.2 Chair production meetings to discuss and resolve artistic and technical issues

2.3 Prepare and distribute clear and timely reports on the progress of pre-production activities

2.4 Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities

2.5 Keep accurate records of decisions made and actions required

3. Monitor pre-production activities

3.1 Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise

3.2 Continually liaise with technical and artistic production teams to identify and action requirements

3.3 Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required

3.4 Determine the need for additional resources and action accordingly to ensure production requirements are met

3.5 Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices

3.6 Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations

4. Manage production documentation and information

4.1 Ensure that production documentation is completed on time by relevant personnel

4.2 Distribute production documentation and information to relevant personnel according to organisational procedures

4.3 Develop and maintain accurate document distribution records

4.4 Continually review and update documentation to reflect changes to production requirements

4.5 Manage production budget and follow organisational financial procedures in relation to purchases and record keeping

Evidence of the ability to:

plan and administer the pre-production phase for at least two live shows or events

effectively manage complex and competing demands during the pre-production phase for at least two live shows or events

meet deadlines

provide team leadership.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the relationship between artistic and technical elements of productions or events

describe meeting procedures and protocols as they apply to conducting production meetings

describe issues and challenges that typically arise during pre-production, and suggest ways of responding to them

describe administrative procedures and documentation associated with managing pre-production activities

explain safety and environmental issues to be taken into account during the pre-production phase of shows and events.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan pre-production activities

1.1 Participate in discussions with relevant personnel to clarify creative vision for shows or events

1.2 Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges

1.3 In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows

1.4 In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production

1.5 Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required

1.6 Develop contingency plans to minimise the impact of unexpected events on pre-production operations

1.7 Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events

2. Coordinate production meetings

2.1 Allocate times for production meetings to ensure most efficient and cost-effective use of time

2.2 Chair production meetings to discuss and resolve artistic and technical issues

2.3 Prepare and distribute clear and timely reports on the progress of pre-production activities

2.4 Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities

2.5 Keep accurate records of decisions made and actions required

3. Monitor pre-production activities

3.1 Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise

3.2 Continually liaise with technical and artistic production teams to identify and action requirements

3.3 Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required

3.4 Determine the need for additional resources and action accordingly to ensure production requirements are met

3.5 Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices

3.6 Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations

4. Manage production documentation and information

4.1 Ensure that production documentation is completed on time by relevant personnel

4.2 Distribute production documentation and information to relevant personnel according to organisational procedures

4.3 Develop and maintain accurate document distribution records

4.4 Continually review and update documentation to reflect changes to production requirements

4.5 Manage production budget and follow organisational financial procedures in relation to purchases and record keeping

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Participate in discussions with relevant personnel to clarify creative vision for shows or events 
Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges 
In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows 
In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production 
Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required 
Develop contingency plans to minimise the impact of unexpected events on pre-production operations 
Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events 
Allocate times for production meetings to ensure most efficient and cost-effective use of time 
Chair production meetings to discuss and resolve artistic and technical issues 
Prepare and distribute clear and timely reports on the progress of pre-production activities 
Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities 
Keep accurate records of decisions made and actions required 
Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise 
Continually liaise with technical and artistic production teams to identify and action requirements 
Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required 
Determine the need for additional resources and action accordingly to ensure production requirements are met 
Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices 
Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations 
Ensure that production documentation is completed on time by relevant personnel 
Distribute production documentation and information to relevant personnel according to organisational procedures 
Develop and maintain accurate document distribution records 
Continually review and update documentation to reflect changes to production requirements 
Manage production budget and follow organisational financial procedures in relation to purchases and record keeping 

Forms

Assessment Cover Sheet

CUAPPM601 - Manage pre-production for shows and events
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CUAPPM601 - Manage pre-production for shows and events

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: