Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUASMT504 Mapping and Delivery Guide
Manage audition support services

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CUASMT504 - Manage audition support services
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to coordinate logistical aspects of auditions for performers in productions in the screen, media, entertainment and events industries.Individuals who apply these skills are expected to display initiative, judgement and responsibility as they use high level communication, time management and coordination skills to manage audition support services.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to audition facilities.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare to support audition process
  • Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment
  • In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents
  • Distribute parts and information about audition format and appointments to agents or performers as required
  • Issue calls for other personnel required to participate in auditions and confirm their attendance
  • Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms
  • Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them
       
Element: Manage auditions
  • Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions
  • Use effective communication techniques to greet and check in auditioning performers and collect required information
  • Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format
  • Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels
  • Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows
  • Deal effectively with unforeseen occurrences and emergency situations as required
       
Element: Finalise audition operations
  • Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition
  • In consultation with audition panel finalise audition documentation and determine requirements for call-backs
  • Follow up call-backs through agents or with performers as required
  • Collate and file audition documents
  • Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare to support audition process

1.1 Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

1.2 In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

1.3 Distribute parts and information about audition format and appointments to agents or performers as required

1.4 Issue calls for other personnel required to participate in auditions and confirm their attendance

1.5 Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

1.6 Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

2. Manage auditions

2.1 Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

2.2 Use effective communication techniques to greet and check in auditioning performers and collect required information

2.3 Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

2.4 Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

2.5 Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

2.6 Deal effectively with unforeseen occurrences and emergency situations as required

3. Finalise audition operations

3.1 Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

3.2 In consultation with audition panel finalise audition documentation and determine requirements for call-backs

3.3 Follow up call-backs through agents or with performers as required

3.4 Collate and file audition documents

3.5 Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Evidence of the ability to:

manage support services for at least two auditions in line with requirements

communicate clearly and appropriately with members of audition panels and auditioning performers

produce accurate documentation to support audition process and outcomes

meet work deadlines

work collaboratively.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the purpose of a range of documentation required for the conduct of auditions

describe how requirements of role differ, depending on the type of audition

explain key factors involved in ensuring that auditions run smoothly

describe issues and challenges that may arise when managing audition support services, along with solutions to address them

explain key legislative requirements and codes of practice to be taken into account when organising audition support services.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare to support audition process

1.1 Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

1.2 In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

1.3 Distribute parts and information about audition format and appointments to agents or performers as required

1.4 Issue calls for other personnel required to participate in auditions and confirm their attendance

1.5 Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

1.6 Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

2. Manage auditions

2.1 Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

2.2 Use effective communication techniques to greet and check in auditioning performers and collect required information

2.3 Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

2.4 Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

2.5 Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

2.6 Deal effectively with unforeseen occurrences and emergency situations as required

3. Finalise audition operations

3.1 Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

3.2 In consultation with audition panel finalise audition documentation and determine requirements for call-backs

3.3 Follow up call-backs through agents or with performers as required

3.4 Collate and file audition documents

3.5 Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment 
In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents 
Distribute parts and information about audition format and appointments to agents or performers as required 
Issue calls for other personnel required to participate in auditions and confirm their attendance 
Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms 
Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them 
Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions 
Use effective communication techniques to greet and check in auditioning performers and collect required information 
Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format 
Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels 
Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows 
Deal effectively with unforeseen occurrences and emergency situations as required 
Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition 
In consultation with audition panel finalise audition documentation and determine requirements for call-backs 
Follow up call-backs through agents or with performers as required 
Collate and file audition documents 
Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly 

Forms

Assessment Cover Sheet

CUASMT504 - Manage audition support services
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUASMT504 - Manage audition support services

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: