Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUEFOH07B Mapping and Delivery Guide
Process financial transactions

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CUEFOH07B - Process financial transactions
Description This unit describes the skills and knowledge required to process simple cash and non-cash financial transactions in a range of theatre, cinema and event venue contexts. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application These fundamental skills are essential for many people in frontline customer service roles, but are particularly relevant to box office personnel employed at theatre, cinema and event venues.This unit has strong linkages to the following units, and combined assessment and/or training is recommended:WRRS1B Sell products and servicesCUEFOH08B Process incoming customer orders.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Media and entertainment production - front of house
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Process payments and receipts
  • Receive and accurately check cash float using correct documentation where appropriate
  • Make up float to meet estimated selling requirements and maintain to ensure adequate cash change is available to customers
  • Check cash payments received, give correct change and record sale as required
  • Process and record non-cash transactions in accordance with organisational and financial institution procedures
  • Prepare and issue accurate receipts, including all relevant tax details when required
  • Use appropriate point of sale software, as required, to conduct transactions
  • Conduct all transactions to meet organisational standards for speed and customer service
       
Element: Reconcile takings
  • Balance all takings at the designated times in accordance with organisational policy
  • Determine point of sale reading or print out, where appropriate or manually calculate sales
  • Separate cash float from takings prior to balancing and secure both in accordance with organisational procedures.
  • Count and calculate cash and non-cash payments accurately
  • Balance the takings against the point of sale equipment readout or manually calculate sales and determine any discrepancies
  • Investigate or report any discrepancies in the reconciliation, according to individual level of responsibility
  • Record takings in accordance with organisational procedures
  • Transport and present payments and float to relevant personnel in accordance with organisational security procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

ability to conduct accurate and secure financial transactions

ability to accurately balance transactions within acceptable organisational timeframes

knowledge of security procedures for handling cash and financial documents.

Context of and specific resources for assessment

The assessment context must provide for:

processing transactions on multiple occasions to ensure that skills can be consistently demonstrated

processing a variety of types of transactions, both cash and non-cash to ensure that skills cover all types and encompass the use of a range of financial equipment and documentation

processing transactions within typical workplace time constraints e.g.: serving a queue of customers waiting to pay for tickets.

Method of assessment

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

direct observation of the candidate processing financial transactions and balancing takings

review of reconciliation documentation prepared by the candidate

written or oral questions and tests to assess knowledge of cash and non-cash transactions

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Guidance information for assessment

Assessment of this unit requires access to:

legal tender

current industry and financial institution equipment used to process non-cash financial transactions, eg: credit card machines, cash registers/tills.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

basic numeracy skills sufficient to process transactions and reconcile takings

procedures for processing different types of transactions

Required knowledge

principles of the reconciliation/balancing process

the role and importance of the reconciliation/balancing process in the broader financial management context of the organisation

security procedures for handling cash and non-cash transactions documents

broad knowledge of GST and how it affects financial transactions and documents issued to customers

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Payments may be received by:

cash

cheques

credit card

EFTPOS

foreign currency

money orders

prepaid vouchers

promotional vouchers

travellers cheques

vouchers

Payments may be received for:

advanced ticket bookings

merchandise

programmes

tickets for the current performance/session/event

vouchers

Organisational procedures may relate to:

billing

cancellations

credit

exchanges/amendments

refunds

Reconciliation may use:

computerised point of sale terminals

electronic cash registers providing a print out of sales transactions

manual calculations

Relevant personnel may include:

cashier

front-of-house manager

supervisor

Security procedures may relate to:

handling customer claims of short change

hold up procedures

maintaining low levels of cash at point of sale

procedures for transporting cash from point of sale to cashier

process for storing cash and other financial documents

process for taking cash from customers

rules for when, where and how cash can be counted

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Receive and accurately check cash float using correct documentation where appropriate 
Make up float to meet estimated selling requirements and maintain to ensure adequate cash change is available to customers 
Check cash payments received, give correct change and record sale as required 
Process and record non-cash transactions in accordance with organisational and financial institution procedures 
Prepare and issue accurate receipts, including all relevant tax details when required 
Use appropriate point of sale software, as required, to conduct transactions 
Conduct all transactions to meet organisational standards for speed and customer service 
Balance all takings at the designated times in accordance with organisational policy 
Determine point of sale reading or print out, where appropriate or manually calculate sales 
Separate cash float from takings prior to balancing and secure both in accordance with organisational procedures. 
Count and calculate cash and non-cash payments accurately 
Balance the takings against the point of sale equipment readout or manually calculate sales and determine any discrepancies 
Investigate or report any discrepancies in the reconciliation, according to individual level of responsibility 
Record takings in accordance with organisational procedures 
Transport and present payments and float to relevant personnel in accordance with organisational security procedures 

Forms

Assessment Cover Sheet

CUEFOH07B - Process financial transactions
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUEFOH07B - Process financial transactions

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: