Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CUFPPM601A Mapping and Delivery Guide
Plan and manage film and media pre-production

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency CUFPPM601A - Plan and manage film and media pre-production
Description This unit describes the performance outcomes, skills and knowledge required to plan and manage all aspects of pre-production film or television processes and facilities.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Production managers apply the high-level skills and knowledge described in this unit. In the film industry, a production manager is usually the first person employed by a producer once funding has been approved for a production. Production managers coordinate and supervise all administrative, financial, and technical details of film and television productions. They assist producers with the hiring of crews and all other pre-production activities. During production, they approve changes in scheduling and budgets and act as intermediaries between producers/management and crew, and oversee the activities of the entire crew.Depending on the scale of production, they may be assisted by a first or second assistant director, production coordinator, unit manager or location manager.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Media and entertainment production - production planning and management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Confirm scope of productions
  • Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase
  • Break down scripts scene by scene to establish detailed resource requirements
  • From script breakdowns, identify issues that have budget or shooting implications
  • Prepare preliminary overall and pre-production schedules
  • Prepare preliminary shooting schedule to confirm that length of shoot allowed in budget is accurate
       
Element: Finalise budgets
  • Establish cost and availability of required resources from reliable suppliers and information sources, taking into account relevant considerations
  • Re-time scripts to help prepare accurate estimates of production times and to identify whether scripts need pruning to meet budget constraints.
  • Liaise with relevant colleagues to clarify requirements, roles and responsibilities in different production and post-production areas
  • Identify potential problems with conflicting production requirements, and take appropriate action to resolve
  • Present cost estimates to relevant colleagues for discussion and negotiate changes and compromises as required
  • Compile final resource schedule, including adequate contingency plans
  • Ensure budgets reflect realistic achievement of creative and technical production requirements, availability of resources and personnel requirements
       
Element: Manage pre-production
  • Oversee establishment of a production office, ensuring that it is fully operational for the start of pre-production activities
  • Meet regularly with heads of departments to monitor expenditure against budget estimates, taking action as required to keep overall expenditure within budget
  • Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes
  • Set up the financial organisation of the production and processes for reporting against budgets
  • Ensure that all arrangements for access to locations are completed correctly
  • Organise publicity and press briefings as required
  • Commission safety reports from approved safety consultants and circulate reports to relevant organisations and personnel
  • Oversee pre-production activities of all departments, providing guidance and assistance as required
  • Finalise shooting schedules and circulate final production documentation to relevant personnel
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

detailed resource schedules based on a thorough analysis of scripts

ability to negotiate with production and design teams to develop workable resource plans

development of production budgets that take account of all aspects of productions.

Context of and specific resources for assessment

Assessment must ensure:

practical demonstration of skills through the development of resource schedules for a range of film and media productions

development of resource schedules and budgets within commercially realistic time constraints

involvement of and interaction with production and design teams to reflect the communication and negotiation aspects of the unit

access to appropriate learning and assessment support when required

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

review of pre-production documentation prepared by the candidate

discussion with the candidate about the management of the pre-production process, challenges faced and how these were addressed

written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBFIM501A Manage budgets and financial plans

BSBMGT502B Manage people performance

BSBPMG510A Manage projects

CUFPPM602A Plan and manage film and media post-production.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

effective communication, literacy and teamwork skills sufficient to:

interact with people with diverse interests and needs

show strong leadership qualities and work closely with team members

conduct negotiations with a wide range of production personnel and external suppliers and service providers

coordinate production meetings and brief personnel to achieve required outcomes

generate and distribute workplace documentation and reports

well-developed planning and analytical skills sufficient to:

analyse scripts

prepare complex schedules

develop budgets

monitor and report on expenditure against budgets

coordinate all pre-production activities

well-developed project management skills covering both physical and human resources

ability to address and solve problems and challenges in a timely and collaborative manner

self-management skills sufficient to:

work under pressure

provide appropriate and timely pre-production documentation

meet pre-production deadlines

initiative and flexibility when responding to unexpected changes in the pre-production schedule or process

numeracy skills sufficient to develop and adjust budgets and cost estimates

Required knowledge

meeting procedures and protocols as they relate to pre-production operations

duty of care to colleagues and general public

OHS and public safety legislation and regulations as they apply to film and television productions

industry knowledge, including:

roles and responsibilities of personnel in the film and television production industry

current industry practices, e.g. industrial awards, enterprise agreements, workers' compensation, contracts and safety codes

artistic and technical elements of film and television productions

sources of products, supplies and equipment

impact of technology on production and post-production operations

phases and practices in the pre-production process, including problems and challenges that arise

well-developed understanding of:

administrative procedures associated with managing pre-production activities

content, format and timing of different types of documentation developed and distributed by production managers

costing techniques for different types of production resources sufficient to develop and monitor budgets

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Production expectations may include:

cast and crew preferences

completion guarantor

delivery schedule

distribution preferences

insurer

post-production preferences

start date.

Resource requirements may include:

administrative

art and construction, e.g. sets, props and scenic art

background action

cast

catering

costume

director's requirements

film and video stock and other consumables

locations

pre- or post-production facilities

studio

technical elements, such as:

lighting

cameras and camera supports

sound

audiovisual.

Issues that have budget or shooting implications may include:

action sequences and special effects requiring specialist equipment or vehicles, e.g. helicopters, boats and underwater gear

general cast configuration, e.g.:

number of speaking roles

extras

children

nature of locations, including:

travel and transport costs

specific personnel requirements, e.g. security, traffic control and police assistance

number of night shoots

scripted activities that require specialised crew, e.g. stunt personnel, armourers, animals and handlers.

Relevant considerations may include:

amount of time in rehearsal

amount of time on location or in studio

artistic/creative issues

budget

consumables

equipment resources

fees

human resources

schedule and timetable

travel and transport costs.

Production times may include:

post-production time

pre-production time

shooting time for each scene

shooting time for entire shoot

time scheduled for specialist personnel

time spent in studio

time spent on location.

Relevant colleagues may include:

art department personnel

cast

choreographers

costume and wardrobe personnel

crew members

designers

directors

heads of departments

post-production personnel

producers

safety personnel

script supervisors

scriptwriters

stage managers.

Relevant organisations and personnel may include:

completion guarantor

heads of departments

insurers

investors

Media, Entertainment and Arts Alliance (MEAA)

Screen Producers Association of Australia (SPAA).

Production documentation may include:

call sheets

cast lists

crew lists

location lists

safety reports

script amendments

shooting schedules.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase 
Break down scripts scene by scene to establish detailed resource requirements 
From script breakdowns, identify issues that have budget or shooting implications 
Prepare preliminary overall and pre-production schedules 
Prepare preliminary shooting schedule to confirm that length of shoot allowed in budget is accurate 
Establish cost and availability of required resources from reliable suppliers and information sources, taking into account relevant considerations 
Re-time scripts to help prepare accurate estimates of production times and to identify whether scripts need pruning to meet budget constraints. 
Liaise with relevant colleagues to clarify requirements, roles and responsibilities in different production and post-production areas 
Identify potential problems with conflicting production requirements, and take appropriate action to resolve 
Present cost estimates to relevant colleagues for discussion and negotiate changes and compromises as required 
Compile final resource schedule, including adequate contingency plans 
Ensure budgets reflect realistic achievement of creative and technical production requirements, availability of resources and personnel requirements 
Oversee establishment of a production office, ensuring that it is fully operational for the start of pre-production activities 
Meet regularly with heads of departments to monitor expenditure against budget estimates, taking action as required to keep overall expenditure within budget 
Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes 
Set up the financial organisation of the production and processes for reporting against budgets 
Ensure that all arrangements for access to locations are completed correctly 
Organise publicity and press briefings as required 
Commission safety reports from approved safety consultants and circulate reports to relevant organisations and personnel 
Oversee pre-production activities of all departments, providing guidance and assistance as required 
Finalise shooting schedules and circulate final production documentation to relevant personnel 

Forms

Assessment Cover Sheet

CUFPPM601A - Plan and manage film and media pre-production
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CUFPPM601A - Plan and manage film and media pre-production

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: