Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Required skills
communication and teamwork skills to:
seek and clarify information
complete workplace documentation
work collaboratively with others
learning skills to:
seek expert assistance as required
improve cataloguing skills by acting on feedback about own performance in job role
literacy skills to:
use authority lists and thesauruses
describe objects visually
create and interpret metadata
create keywords
transcribe inscriptions and markings
report condition of collection items
numeracy skills to:
work with registration numbering processes
use catalogue tools to measure objects
observational skills to identify inscription and markings
research skills to:
investigate history of objects
investigate and validate restrictions to the object that may need to be included in the catalogue entry
self-management skills to:
prioritise work tasks and meet deadlines
follow workplace procedures
technical skills to:
handle objects to maintain integrity
use cataloguing databases.
Required knowledge
cataloguing tools
metadata concepts
organisational policies in relation to cataloguing and collection management
sources of information for research purposes
copyright and intellectual property legislation that relates to:
intellectual property rights of owners
copyright in collection objects.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Purpose and benefits may relate to: | enhancing administration enriching cultural value. |
Relevant personnel may include: | collection manager curator donor registrar subject matter expert. |
Policy documents may include: | application of metadata collection policies containing information, such as: criteria guiding object acquisition procedures for collection: care conservation documentation and recordkeeping loans storage statement of purpose guidelines for review of policies, including who is authorised to review them and the scope and frequency of reviews statements of purpose, including: functions geographic location reviews of statements subject area time period. |
Cataloguing tools may relate to: | authority lists and thesauruses computer and cataloguing software for electronic cataloguing examining objects using: latex or powder-free nitrile gloves metric ruler retractable metric measuring tape soft metric measuring tape white cotton gloves stationery for manual cataloguing, such as: blank registration worksheets folder for registration worksheets plastic sleeves for registration worksheet soft B pencils (2B or 4B) and eraser. |
Registration worksheets may contain: | discretionary fields, such as: condition and completeness exhibition history inscriptions and markings notes requirements for handling, storage and display significance to collections title when and where object is used mandatory fields, such as: acquisitions details cataloguer current location description dimensions keywords or index terms object name producer/maker's details restrictions storage location supplementary hard copy and digital files when and where object was made unique record of information about objects. |
Supplementary files may include: | correspondence history images receipt of purchase reference material research material. |
Digital files may include: | correspondence documents emails images with details, such as: date description rights information source and owner links to catalogue records requests for information or addition to object data research material. |
Enter objects may refer to: | formal entries of information, such as: acquisition date acquisition method comments object name and description registration date source's name and address hard copy primary reference unique registration number. |
Objects may be: | paper textile three dimensional. |
Update catalogue information may relate to: | change to location of objects deaccessioning of objects new information. |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist