Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CULICM602A Mapping and Delivery Guide
Manage collection maintenance and preservation procedures

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency CULICM602A - Manage collection maintenance and preservation procedures
Description This unit describes the performance outcomes, skills and knowledge required to establish and manage procedures for the care, maintenance and preservation of collections. It requires significant analytical, communication and planning skills, as well as knowledge of specific issues that apply to the care, maintenance and preservation of materials, both print and electronic.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to individuals responsible for the physical care of print and electronic collections.Work is undertaken autonomously, but in consultation with others.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Review and update maintenance and preservation procedures
  • Assess collection care and maintenance needs of specific collections based on knowledge of requirements for different types of materials
  • Assess the need for, and organise appropriate access to, specialist expertise
  • Ensure that, where applicable, preservation procedures comply with organisational digital preservation policy
  • Review and update policies, systems and procedures for the care, maintenance and preservation of material
  • Incorporate organisational priorities and constraints when developing new and revising existing procedures
  • Communicate maintenance and preservation procedures to relevant staff
       
Element: Establish risk-management strategies and procedures
  • Identify key risk factors for collections and assess organisational capability to address risk, including digital collections
  • Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment
  • Develop appropriate migration strategies to ensure preservation of data
       
Element: Evaluate collection maintenance and preservation procedures
  • Instigate systems for the regular monitoring of collection maintenance and preservation procedures
  • Monitor procedures to identify aspects that need attention
  • Assess the application of safe and secure work practices and take action to address problems that arise
  • 3.4 Contribute to monitoring the organisation's collection development and digital preservation policies
  • Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures
  • Use feedback and outcome of regular monitoring activities to improve procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

manage care and maintenance procedures to meet specific collection and organisational needs

apply an understanding of issues affecting storage, conservation and preservation of materials

apply organisation’s collection development policies and procedures, particularly the digital preservation policy

monitor procedures for maintaining and preserving collections.

Context of and specific resources for assessment

Assessment must ensure access to:

relevant policies and procedures manuals, including preservation of digital collections

a collection for which procedures may be managed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

evaluation of care, maintenance and preservation procedures developed by the candidate for a particular collection or workplace situation

evaluation of a review of collection care, maintenance and preservation procedures developed by the candidate in response to a range of different collection scenarios.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULCNM602A Develop and monitor procedures for the movement and storage of collection material.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

consult and communicate with a wide range of stakeholders, including collection specialists and colleagues

discuss complex ideas and concepts with others

learning skills to improve work outcomes and personal achievement through regular review of performance indicators in relation to collection maintenance and preservation procedures

planning and organising skills to:

assess and develop resource strategies for collection care

develop and manage policies, systems and procedures for collection care in an integrated way

systematically review policies, systems and procedures for collection care, maintenance and preservation

problemsolving skills to:

analyse strategic issues, including risk-management challenges

anticipate and respond to a range of problems and challenges that may arise in the context of managing procedures

self-management skills to:

act as a role model at work

follow workplace procedures

prioritise work tasks

set personal and team goals

teamwork skills to:

provide leadership

seek feedback from team members on effectiveness of collection maintenance and preservation procedures

work collaboratively with others

technology skills to create, access and manage metadata.

Required knowledge

strategies for storage, display, preservation and conservation of different types of information materials

risk factors for different types of information materials

nature of cooperative arrangements that exist between information services providers in relation to collection care and maintenance

issues that affect the care, maintenance and preservation of specific types of information materials, both print and electronic

copyright, moral rights and intellectual property issues that affect collection care and management

organisational collection development policies on the care, maintenance and preservation of specific information collections

cultural protocols that impact on collection care and management, including those for Aboriginal or Torres Strait Islander material

purposes and objectives of existing digital preservation policies

benefits and limitations of digital preservation.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection care and maintenance may relate to:

cleaning

digital repositories

display

electronic system management

learning objects

metadata

preservation of digital information

risk-management issues, such as:

damage

disaster

loss

storage.

Requirements may relate to:

access or usage limitations

environmental conditions, such as:

dust

humidity

light

need for cooperative storage

outsourcing digital storage

protection of aging materials

specific display requirements.

Updatesmay be in formats, such as:

audio

electronic

print

video.

Organisational priorities and constraints may relate to:

access policies

available expertise

budgetary constraints

cooperative storage arrangements

current public programs or other activities

licensing agreements

space limitations, including digital storage devices.

Key risk factors may include:

acidic paper

age and decay of bindings

computer malfunction

digital rot

fire

incompetence

obsolescence of hardware and software

relocation

soot

structural collapse of:

cabinets

displays

shelves

theft

vandalism

viruses

water damage.

Organisations may include:

community advisory organisations or bureaus

government departments, agencies or shopfronts

information units, including:

business and financial information units

information units within a parent organisation

libraries, such as:

public and private

corporate

school

university

museums

galleries

archives

record management units.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess collection care and maintenance needs of specific collections based on knowledge of requirements for different types of materials 
Assess the need for, and organise appropriate access to, specialist expertise 
Ensure that, where applicable, preservation procedures comply with organisational digital preservation policy 
Review and update policies, systems and procedures for the care, maintenance and preservation of material 
Incorporate organisational priorities and constraints when developing new and revising existing procedures 
Communicate maintenance and preservation procedures to relevant staff 
Identify key risk factors for collections and assess organisational capability to address risk, including digital collections 
Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment 
Develop appropriate migration strategies to ensure preservation of data 
Instigate systems for the regular monitoring of collection maintenance and preservation procedures 
Monitor procedures to identify aspects that need attention 
Assess the application of safe and secure work practices and take action to address problems that arise 
3.4 Contribute to monitoring the organisation's collection development and digital preservation policies 
Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures 
Use feedback and outcome of regular monitoring activities to improve procedures 

Forms

Assessment Cover Sheet

CULICM602A - Manage collection maintenance and preservation procedures
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CULICM602A - Manage collection maintenance and preservation procedures

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: