Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFCM005B Mapping and Delivery Guide
Conduct a Defence administrative inquiry

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency DEFCM005B - Conduct a Defence administrative inquiry
Description This unit covers the competency required to conduct administrative inquiries under the inherent authority of commanders and under the Defence (Inquiry) Regulations.The unit has application to warrant officers and officers of the Australian Defence Force, and some civilian staff of the Australian Defence Organisation.Officers, warrant officers and Defence civilian staff may be appointed to conduct administrative inquiries to determine the facts and circumstances surrounding an incident or situation so that an informed decision may be taken about the action required including, where appropriate, action to avoid a recurrence.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application As agreed in the creation of this Training Package, applications for units transferred from the PUA00 Public Safety Training Package will be developed as part of continuous improvement plans, and taking into account the change in Unit of Competency format as detailed in templates for Streamlined Training Packages.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare for the conduct of an inquiry
  • Requirement to conduct an inquiry is identified and confirmed in accordance with organisational practices and procedures.
  • Inquiry circumstances are analysed and discussed, if necessary, with the appointing authority.
       
Element: Plan the inquiry
  • Inquiry Terms of Reference are identified, analysed and clarified in accordance with organisational practices and procedures.
  • Inquiry plan is developed in accordance with organisational practices and procedures.
  • Advice is sought where appropriate in accordance with organisational practices and procedures.
       
Element: Gather and analyse evidence
  • Evidence is identified and acquired in accordance with organisational practices and procedures.
  • Interviews are conducted in accordance with organisational practices and procedures.
  • Evidence is confirmed and analysed in accordance with organisational practices and procedures.
  • Progress reports are provided in accordance with the Terms of Reference and appointing authority requirements.
       
Element: Present inquiry findings
  • Conclusions and recommendations are made on the basis of the analysis of the evidence.
  • Inquiry findings are presented in accordance with the Terms of Reference and appointing authority requirements.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to identify the issues surrounding the inquiry, to adhere to the Terms of Reference and to analyse evidence to form conclusions and recommendations.

Assessment must also confirm the ability to conduct interviews and elicit relevant information from witnesses.

The inquiry officer must at all times comply with legislative requirements, policy and standards, and demonstrate an awareness of access, equity and diversity principles and practices.

Consistency in performance

Competency should be demonstrated in a range of actual or simulated inquiry contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or in a simulated workplace environment conducting an inquiry.

Specific resources for assessment

Access to appropriate documentation and resources normally found in the work environment and required to allow the inquiry to be properly performed.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

analyse evidence

apply interview techniques

apply objectivity and impartiality

communicate ideas, arguments and conclusions logically

interpret policies

prepare complex documents

use appropriate legal terminology

Required Knowledge

ADFP 06.1.4

Defence (Inquiry) Regulations

inquiry processes

relevant legislation

relevant policies and procedures

scope of authority of an investigating officer undertaking an administrative inquiry

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

An inquiry may include:

routine inquiry

Investigating Officer Inquiry under the Defence (Inquiry) Regulations

And have the same basic objectives:

to collect and assemble information and, in some cases, preserve documents and equipment

to establish facts known to be true and those that may be inferred from all the available information

to gather the best available information with the least possible delay

to make findings on the basis of the information collected

to make recommendations arising from the findings concerning remedial or other action, including administrative action or the initiation of a separate investigation by service or civil police

Organisational practices and procedures may include:

conventions including those covered by:

Defence Act, Naval Defence Act, Air Force Act

Defence Force Discipline Act (DFDA)

Defence (Inquiry) Regulations

ADFP 06.1.4

Legislation

policies

procedures

practices

standards

Appointing authority may include:

commanders

commanding officers

Inquiry plan may include:

allegations

an itinerary

chronology of events

list of evidence considered relevant

list of preliminary questions for key witnesses

list of issues requiring resolution

list of witnesses to be interviewed

Advice may be sought from

Complaint Resolution Agency

Defence Equity Organisation

Defence legal service legal officer

specialist personnel with experience relevant to the topic of investigation

Interviews may include:

advising witnesses of their rights and obligations

advising witnesses that no guarantee of confidentiality can be given and disclosure may occur (but not in contravention of the Privacy Act)

applying Fair Hearing Rules and No Bias Rule

producing written transcripts and inquiry officer notes

Recording interviews by audio or visual means

Conclusions and recommendations may include:

only those based on the evidence gathered

only those within the boundaries of the terms of reference

Inquiry findings may

be in the form of a written report

have time constraints imposed

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Requirement to conduct an inquiry is identified and confirmed in accordance with organisational practices and procedures. 
Inquiry circumstances are analysed and discussed, if necessary, with the appointing authority. 
Inquiry Terms of Reference are identified, analysed and clarified in accordance with organisational practices and procedures. 
Inquiry plan is developed in accordance with organisational practices and procedures. 
Advice is sought where appropriate in accordance with organisational practices and procedures. 
Evidence is identified and acquired in accordance with organisational practices and procedures. 
Interviews are conducted in accordance with organisational practices and procedures. 
Evidence is confirmed and analysed in accordance with organisational practices and procedures. 
Progress reports are provided in accordance with the Terms of Reference and appointing authority requirements. 
Conclusions and recommendations are made on the basis of the analysis of the evidence. 
Inquiry findings are presented in accordance with the Terms of Reference and appointing authority requirements. 

Forms

Assessment Cover Sheet

DEFCM005B - Conduct a Defence administrative inquiry
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFCM005B - Conduct a Defence administrative inquiry

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: