Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFDPA008 Mapping and Delivery Guide
Manage public affairs projects

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency DEFDPA008 - Manage public affairs projects
Description
Employability Skills
Learning Outcomes and Application This unit specifies the skills and knowledge required to manage public affairs projects.It includes defining project scope, developing an overall project plan, monitoring project and evaluating planned outcomes.The project may include:video/film productionsradio productions, drama documentariesmultimedia projectsmajor eventsexercisesair show.This unit applies to Defence public affairs personnel but it could apply to any personnel who work in this field.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Persons undertaking this unit work independently or as part of a team, and perform specific tasks in familiar contexts.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Assessment must occur in workplace operational situations, where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment currently used in industry

applicable documentation including operational procedures, regulations, codes of practice and operation manuals.
Prerequisites/co-requisites
Competency Field Defence Public Affairs
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Define project scope
  • Clarify project aim, purpose, product and outcome
  • Develop project budget and confirm with relevant project stakeholders
  • Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements
  • Determine project personnel responsibilities
  • Communicate responsibilities clearly to project stakeholders and personnel
       
Element: Develop project plan
  • Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders
  • Develop project risk management strategy and resource management strategy in accordance with operational procedures
  • Clarify and confirm resource requirements and availability
  • Specify and confirm timeline and milestones
  • Brief relevant personnel on project plan, deadlines and responsibilities
       
Element: Monitor project
  • Implement project plan
  • Support project personnel to ensure that project outcomes can be achieved
  • Use interpersonal skills to build trust and cooperation with project team
  • Assess progress against milestones and take contingency action as required to ensure project deadlines are met
  • Adjust project plan in accordance with contingency plans
  • Establish and maintain relevant documentation and correspondence register
  • Provide feedback to relevant personnel coordinating sections of the project
  • Finalise project within agreed timelines
  • Provide reports to management/stakeholders, as required
       
Element: Evaluate project outcomes
  • Evaluate project outcomes against agreed aim and purpose
  • Evaluate project outcome quality
  • Review project plan using agreed measures
  • Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Define project scope

1.1

Clarify project aim, purpose, product and outcome

1.2

Develop project budget and confirm with relevant project stakeholders

1.3

Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements

1.4

Determine project personnel responsibilities

1.5

Communicate responsibilities clearly to project stakeholders and personnel

2

Develop project plan

2.1

Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders

2.2

Develop project risk management strategy and resource management strategy in accordance with operational procedures

2.3

Clarify and confirm resource requirements and availability

2.4

Specify and confirm timeline and milestones

2.5

Brief relevant personnel on project plan, deadlines and responsibilities

3

Monitor project

3.1

Implement project plan

3.2

Support project personnel to ensure that project outcomes can be achieved

3.3

Use interpersonal skills to build trust and cooperation with project team

3.4

Assess progress against milestones and take contingency action as required to ensure project deadlines are met

3.5

Adjust project plan in accordance with contingency plans

3.6

Establish and maintain relevant documentation and correspondence register

3.7

Provide feedback to relevant personnel coordinating sections of the project

3.8

Finalise project within agreed timelines

3.9

Provide reports to management/stakeholders, as required

4

Evaluate project outcomes

4.1

Evaluate project outcomes against agreed aim and purpose

4.2

Evaluate project outcome quality

4.3

Review project plan using agreed measures

4.4

Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying organisational policies and procedures

applying relevant legislation, regulations and operational policies to public affairs projects

managing public affairs projects

planning and coordinating a range of events/activities for different stakeholders

publicising events and activities to encourage public participation.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

evaluation in the context of public affairs projects and activities

privacy principles

project planning and coordination

relevant legislation, regulations, organisational policies, organisational procedures and guidelines relating to public affairs, such as privacy, confidentiality, copyright, libel and slander

using mass media.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Define project scope

1.1

Clarify project aim, purpose, product and outcome

1.2

Develop project budget and confirm with relevant project stakeholders

1.3

Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements

1.4

Determine project personnel responsibilities

1.5

Communicate responsibilities clearly to project stakeholders and personnel

2

Develop project plan

2.1

Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders

2.2

Develop project risk management strategy and resource management strategy in accordance with operational procedures

2.3

Clarify and confirm resource requirements and availability

2.4

Specify and confirm timeline and milestones

2.5

Brief relevant personnel on project plan, deadlines and responsibilities

3

Monitor project

3.1

Implement project plan

3.2

Support project personnel to ensure that project outcomes can be achieved

3.3

Use interpersonal skills to build trust and cooperation with project team

3.4

Assess progress against milestones and take contingency action as required to ensure project deadlines are met

3.5

Adjust project plan in accordance with contingency plans

3.6

Establish and maintain relevant documentation and correspondence register

3.7

Provide feedback to relevant personnel coordinating sections of the project

3.8

Finalise project within agreed timelines

3.9

Provide reports to management/stakeholders, as required

4

Evaluate project outcomes

4.1

Evaluate project outcomes against agreed aim and purpose

4.2

Evaluate project outcome quality

4.3

Review project plan using agreed measures

4.4

Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Clarify project aim, purpose, product and outcome 
Develop project budget and confirm with relevant project stakeholders 
Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements 
Determine project personnel responsibilities 
Communicate responsibilities clearly to project stakeholders and personnel 
Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders 
Develop project risk management strategy and resource management strategy in accordance with operational procedures 
Clarify and confirm resource requirements and availability 
Specify and confirm timeline and milestones 
Brief relevant personnel on project plan, deadlines and responsibilities 
Implement project plan 
Support project personnel to ensure that project outcomes can be achieved 
Use interpersonal skills to build trust and cooperation with project team 
Assess progress against milestones and take contingency action as required to ensure project deadlines are met 
Adjust project plan in accordance with contingency plans 
Establish and maintain relevant documentation and correspondence register 
Provide feedback to relevant personnel coordinating sections of the project 
Finalise project within agreed timelines 
Provide reports to management/stakeholders, as required 
Evaluate project outcomes against agreed aim and purpose 
Evaluate project outcome quality 
Review project plan using agreed measures 
Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management 

Forms

Assessment Cover Sheet

DEFDPA008 - Manage public affairs projects
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFDPA008 - Manage public affairs projects

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: