Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFFIN007 Mapping and Delivery Guide
Analyse and report on organisational operating costs

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency DEFFIN007 - Analyse and report on organisational operating costs
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to plan for, gather information for analysis, and submit a report on organisational operating costs.This unit applies to those working in the public sector Finance Domain who would be required to undertake financial management activities related to management reporting as part of their duties.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those related to financial administration.Those undertaking this unit would be working under minimal supervision and/or supervising small teams while undertaking financial management tasks. They would perform sophisticated tasks in familiar contexts.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.

Prerequisites/co-requisites
Competency Field Financial Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan for provision of a report
  • Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers
  • Establish a contingency plan if key milestones slip or are not met
  • Identify expected organisation and policy changes and anticipate potential impact on reporting structure
       
Element: Prepare a draft report
  • Gather organisational operating cost information from relevant sources and financial management information systems
  • Draft the report
  • Check report for accuracy against data contained in supporting documentation
       
Element: Analyse the results
  • Review report for completeness, accuracy and consistency with authoritative data
  • Identify and investigate any material variances or other anomalies and seek clarification where required
  • Resolve any identified issues with the report content
  • Prepare final report
       
Element: Submit report for authorisation
  • Provide report to stakeholders for review
  • Make any necessary changes to the documents
  • Obtain all required approvals
       
Element: Distribute report and follow up outstanding issues
  • Distribute approved reports
  • Remediate any outstanding issues prior to the commencement of the next reporting cycle
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan for provision of a report

1.1

Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers

1.2

Establish a contingency plan if key milestones slip or are not met

1.3

Identify expected organisation and policy changes and anticipate potential impact on reporting structure

2

Prepare a draft report

2.1

Gather organisational operating cost information from relevant sources and financial management information systems

2.2

Draft the report

2.3

Check report for accuracy against data contained in supporting documentation

3

Analyse the results

3.1

Review report for completeness, accuracy and consistency with authoritative data

3.2

Identify and investigate any material variances or other anomalies and seek clarification where required

3.3

Resolve any identified issues with the report content

3.4

Prepare final report

4

Submit report for authorisation

4.1

Provide report to stakeholders for review

4.2

Make any necessary changes to the documents

4.3

Obtain all required approvals

5

Distribute report and follow up outstanding issues

5.1

Distribute approved reports

5.2

Remediate any outstanding issues prior to the commencement of the next reporting cycle

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing data and information for reports

communicating variances to key stakeholders

engaging with and managing stakeholders

identifying material variances

preparing and consolidating written reports in required format

retrieving data from financial information systems.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

common financial report formats

key organisational operating cost information required, common financial report formats and typical quality indicators

key information requirements for financial reports

key organisational requirements for management reporting

relevant legislation and organisation policies

typical quality indicators for financial reports.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan for provision of a report

1.1

Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers

1.2

Establish a contingency plan if key milestones slip or are not met

1.3

Identify expected organisation and policy changes and anticipate potential impact on reporting structure

2

Prepare a draft report

2.1

Gather organisational operating cost information from relevant sources and financial management information systems

2.2

Draft the report

2.3

Check report for accuracy against data contained in supporting documentation

3

Analyse the results

3.1

Review report for completeness, accuracy and consistency with authoritative data

3.2

Identify and investigate any material variances or other anomalies and seek clarification where required

3.3

Resolve any identified issues with the report content

3.4

Prepare final report

4

Submit report for authorisation

4.1

Provide report to stakeholders for review

4.2

Make any necessary changes to the documents

4.3

Obtain all required approvals

5

Distribute report and follow up outstanding issues

5.1

Distribute approved reports

5.2

Remediate any outstanding issues prior to the commencement of the next reporting cycle

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers 
Establish a contingency plan if key milestones slip or are not met 
Identify expected organisation and policy changes and anticipate potential impact on reporting structure 
Gather organisational operating cost information from relevant sources and financial management information systems 
Draft the report 
Check report for accuracy against data contained in supporting documentation 
Review report for completeness, accuracy and consistency with authoritative data 
Identify and investigate any material variances or other anomalies and seek clarification where required 
Resolve any identified issues with the report content 
Prepare final report 
Provide report to stakeholders for review 
Make any necessary changes to the documents 
Obtain all required approvals 
Distribute approved reports 
Remediate any outstanding issues prior to the commencement of the next reporting cycle 

Forms

Assessment Cover Sheet

DEFFIN007 - Analyse and report on organisational operating costs
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

DEFFIN007 - Analyse and report on organisational operating costs

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: