Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFFIN025 Mapping and Delivery Guide
Process financial transactions

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency DEFFIN025 - Process financial transactions
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to process financial transactions in financial management systems.This unit applies to those working in the public sector Finance Domain who would be required to undertake financial administration activities.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those related to financial administration.Those undertaking this unit would be working under minimal supervision and/or supervising small teams while undertaking financial management tasks. They would perform routine tasks in familiar contexts.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.
Prerequisites/co-requisites
Competency Field Financial Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Check and verify supporting documentation
  • Record information from financial documents
  • Examine supporting documentation to establish accuracy and completeness and to ensure authorisation by appropriate personnel
       
Element: Prepare and process transaction documentation
  • Prepare documentation
  • Check documentation against source documents for accuracy and correct any errors
  • File documents for auditing purposes
       
Element: Enter data into system
  • Enter data and allocate transactions to system and accounts ensuring accuracy
  • Update related systems to maintain integrity of relationships between financial systems
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Check and verify supporting documentation

1.1

Record information from financial documents

1.2

Examine supporting documentation to establish accuracy and completeness and to ensure authorisation by appropriate personnel

2

Prepare and process transaction documentation

2.1

Prepare documentation

2.2

Check documentation against source documents for accuracy and correct any errors

2.3

File documents for auditing purposes

3

Enter data into system

3.1

Enter data and allocate transactions to system and accounts ensuring accuracy

3.2

Update related systems to maintain integrity of relationships between financial systems

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing financial data

checking and verifying supporting documentation

entering data into accounting systems

filing documentation

maintaining integrity of financial systems.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

accounting conventions, processes and procedures

key features of a range of reports

key features of:

legislative and regulatory requirements relevant to the work

organisational policy and procedures

relationships between financial systems

typical errors that can be made in processing financial transactions.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Check and verify supporting documentation

1.1

Record information from financial documents

1.2

Examine supporting documentation to establish accuracy and completeness and to ensure authorisation by appropriate personnel

2

Prepare and process transaction documentation

2.1

Prepare documentation

2.2

Check documentation against source documents for accuracy and correct any errors

2.3

File documents for auditing purposes

3

Enter data into system

3.1

Enter data and allocate transactions to system and accounts ensuring accuracy

3.2

Update related systems to maintain integrity of relationships between financial systems

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Record information from financial documents 
Examine supporting documentation to establish accuracy and completeness and to ensure authorisation by appropriate personnel 
Prepare documentation 
Check documentation against source documents for accuracy and correct any errors 
File documents for auditing purposes 
Enter data and allocate transactions to system and accounts ensuring accuracy 
Update related systems to maintain integrity of relationships between financial systems 

Forms

Assessment Cover Sheet

DEFFIN025 - Process financial transactions
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFFIN025 - Process financial transactions

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: