- FNSICGEN305A - Maintain daily financial/business records
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
FNSICGEN305A Mapping and Delivery Guide
Maintain daily financial/business records
Version 1.0
Issue Date: April 2024
| Qualification | - |
Unit of Competency | FNSICGEN305A - Maintain daily financial/business records |
|---|---|---|---|
| Description | This unit covers the preparation and processing of routine financial documents.This unit covers the preparation and processing of routine financial documents | ||
| Employability Skills | Not applicable. | ||
| Learning Outcomes and Application | Not applicable. | ||
| Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
||
| Prerequisites/co-requisites | Not applicable. | ||
| Competency Field | |||
| Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
|---|---|---|---|---|---|---|---|---|
| Elements of Competency | Performance Criteria | |||||||
| Element: Process financial forms and applications |
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| Element: Prepare and process banking documents and petty cash documents |
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| Element: Process petty cash transactions |
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| Element: Prepare and process invoices for payment to creditors and for debtors |
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Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
Overview of assessment requirements
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
Overview of assessment requirements
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Knowledge requirements include:
the organisation's policies and procedures applying to financial documents
relevant legislation and codes, relating to the operation of a business and to the tasks undertaken
legislation relating to privacy and confidentiality
procedures for handling cheques, vouchers and cash
banking procedures and guidelines
methods of calculating and presenting financial data
the organisation's software and technology used to record and transmit financial information
Skills requirements include:
calculation skills
ability to check accuracy of information (words and numbers)
attention to detail
ability to read and interpret financial data
communication skills
ability to relate to people from a range of social, cultural and ethnic backgrounds
ability to work to set timelines
Knowledge requirements include:
the organisation's policies and procedures applying to financial documents
relevant legislation and codes, relating to the operation of a business and to the tasks undertaken
legislation relating to privacy and confidentiality
procedures for handling cheques, vouchers and cash
banking procedures and guidelines
methods of calculating and presenting financial data
the organisation's software and technology used to record and transmit financial information
Skills requirements include:
calculation skills
ability to check accuracy of information (words and numbers)
attention to detail
ability to read and interpret financial data
communication skills
ability to relate to people from a range of social, cultural and ethnic backgrounds
ability to work to set timelines
Information may include:
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
Information may include:
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Information from documents is identified, checked and recorded | |||
| Documents are processed and recorded or transmitted to appropriate personnel | |||
| All work undertaken is in accordance with organisational procedures, legislation and regulations | |||
| Deposits and withdrawals are accurately entered and balanced according to organisational procedures, where applicable | |||
| Cheques and card vouchers are checked for validity before processing, where applicable | |||
| Banking documentation is reconciled with organisation's financial records, where applicable | |||
| Documentation is completed in accordance with banking guidelines | |||
| Petty cash claims and vouchers are checked, processed and recorded and petty cash book is balanced according to organisation's procedures | |||
| Any irregularities are referred to nominated person | |||
| Invoices are prepared in accordance with organisational procedures | |||
| Invoices are checked against source documents for accuracy | |||
| Any errors or inaccuracies are corrected | |||
| Invoices and related documents are filed for auditing purposes |
Forms
Assessment Cover Sheet
FNSICGEN305A - Maintain daily financial/business records
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
FNSICGEN305A - Maintain daily financial/business records
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: