Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

HLTPHA001 Mapping and Delivery Guide
Maintain pharmaceutical imprest stock

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency HLTPHA001 - Maintain pharmaceutical imprest stock
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to monitor and respond to imprest stock requirements, including selection, dispatch and documentation activities.This unit applies to pharmacy assistants and technicians working under the supervision of a pharmacist.The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must have been demonstrated in the workplace or in a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities, equipment and resources, including:

pharmaceutical stock management procedures

pharmacy imprest system

pharmaceutical products

modelling of industry operating conditions, including presence of time constraints for activities

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.

Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Elements define the essential outcomes
       
Element: Monitor imprest stock against requirements
  • Establish needs to replenish stock and determine quantity from specified minimum and maximum levels
  • Use appropriate technology to complete stock checks and generate picking lists of requisition items
  • Check that requisition lists comply with operating procedures and department requirements
  • Identify and report deviations to an authorised person according to scope of own job role
       
Element: Select and dispatch stock
  • Obtain clearance for orders from authorised person
  • Select requisitioned products and place into appropriate delivery containers
  • Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip
  • Store and pack completed requisitions within the pharmacy prior to delivery
  • Deliver stock to designated areas
  • Check and confirm accuracy of stock placement
  • Store stock according to manufacturers’ recommended storage conditions
  • Ensure an authorised person verifies, checks and signs for medicines on receipt where required
       
Element: Complete documentation process
  • Complete and file documentation according to required procedures
  • Collate medicines usage information and record statistics for authorised person
  • Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff
  • Report changes to stock usage that may impact on stock control to an authorised person
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor imprest stock against requirements

1.1 Establish needs to replenish stock and determine quantity from specified minimum and maximum levels

1.2 Use appropriate technology to complete stock checks and generate picking lists of requisition items

1.3 Check that requisition lists comply with operating procedures and department requirements

1.4 Identify and report deviations to an authorised person according to scope of own job role

2. Select and dispatch stock

2.1 Obtain clearance for orders from authorised person

2.2 Select requisitioned products and place into appropriate delivery containers

2.3 Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip

2.4 Store and pack completed requisitions within the pharmacy prior to delivery

2.5 Deliver stock to designated areas

2.6 Check and confirm accuracy of stock placement

2.7 Store stock according to manufacturers’ recommended storage conditions

2.8 Ensure an authorised person verifies, checks and signs for medicines on receipt where required

3. Complete documentation process

3.1 Complete and file documentation according to required procedures

3.2 Collate medicines usage information and record statistics for authorised person

3.3 Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff

3.4 Report changes to stock usage that may impact on stock control to an authorised person

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

monitored imprest stock according to workplace procedures on at least 10 occasions and completed associated selection, dispatch and documentation requirements

identified issues outside scope of own practice and referred to the authorised person

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

legal and ethical requirements (national, state/territory) for imprest stock monitoring, and how these are applied in organisations, including:

codes of conduct

duty of care (and implications of negligence)

privacy, confidentiality and disclosure

records management

rights and responsibilities of workers, employers and clients

specific legislation:

medicines and their use

the practice of pharmacy

different schedules of medicines and pharmaceutical products

work role boundaries – responsibilities and limitations

work health and safety

key information in standard pharmaceutical references and their use by pharmacy assistants, including:

Australian pharmaceutical formulary and handbook (APF)

MIMs

Australian medicines handbook (AMH)

Micromedex

proprietary and generic names of pharmaceutical products and the differences between them

principles and procedures for imprest stock control

features of pharmaceutical data management systems

purpose of batch numbering and expiry dates on pharmaceutical products


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor imprest stock against requirements

1.1 Establish needs to replenish stock and determine quantity from specified minimum and maximum levels

1.2 Use appropriate technology to complete stock checks and generate picking lists of requisition items

1.3 Check that requisition lists comply with operating procedures and department requirements

1.4 Identify and report deviations to an authorised person according to scope of own job role

2. Select and dispatch stock

2.1 Obtain clearance for orders from authorised person

2.2 Select requisitioned products and place into appropriate delivery containers

2.3 Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip

2.4 Store and pack completed requisitions within the pharmacy prior to delivery

2.5 Deliver stock to designated areas

2.6 Check and confirm accuracy of stock placement

2.7 Store stock according to manufacturers’ recommended storage conditions

2.8 Ensure an authorised person verifies, checks and signs for medicines on receipt where required

3. Complete documentation process

3.1 Complete and file documentation according to required procedures

3.2 Collate medicines usage information and record statistics for authorised person

3.3 Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff

3.4 Report changes to stock usage that may impact on stock control to an authorised person

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
Establish needs to replenish stock and determine quantity from specified minimum and maximum levels 
Use appropriate technology to complete stock checks and generate picking lists of requisition items 
Check that requisition lists comply with operating procedures and department requirements 
Identify and report deviations to an authorised person according to scope of own job role 
Obtain clearance for orders from authorised person 
Select requisitioned products and place into appropriate delivery containers 
Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip 
Store and pack completed requisitions within the pharmacy prior to delivery 
Deliver stock to designated areas 
Check and confirm accuracy of stock placement 
Store stock according to manufacturers’ recommended storage conditions 
Ensure an authorised person verifies, checks and signs for medicines on receipt where required 
Complete and file documentation according to required procedures 
Collate medicines usage information and record statistics for authorised person 
Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff 
Report changes to stock usage that may impact on stock control to an authorised person 

Forms

Assessment Cover Sheet

HLTPHA001 - Maintain pharmaceutical imprest stock
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

HLTPHA001 - Maintain pharmaceutical imprest stock

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: