Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

ICPPR389A Mapping and Delivery Guide
Manage digital files

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency ICPPR389A - Manage digital files
Description This unit describes the performance outcomes, skills and knowledge required to store and retrieve electronic files for efficient access.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit requires the application of digital file management procedures for individuals working in the digital sector of the printing and graphic arts industry.Individuals will respond to clearly defined briefs and work under limited supervision.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Printing
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Save digital files
  • A logical digital file system of folders and sub-folders is created and file is named using enterprise format
  • File is saved using appropriate format into digital file system
  • Version control is used to ensure the most recent file can be accessed
       
Element: Retrieve and manage digital files
  • Required files are retrieved and opened from digital file system
  • Computer search functions are used to find incorrectly stored files
  • File is sent to required location and any naming errors are amended
       
Element: Archive digital files
  • Archive system is created according to enterprise protocols
  • Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event
  • Files are retrieved from archive system
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

store, retrieve and archive various file types

find and use information relevant to the task from a variety of information sources.

Context of and specific resources for assessment

Assessment must ensure:

that conditions are typical ambient conditions found in the workplace

access to relevant facilities, equipment and materials used for digital file management, such as high-end computers, network hard drives, external hard drives, DVDs and BlueRay discs

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence

third party workplace reports of on-the-job performance by the candidate

practical demonstration by the candidate storing and retrieving electronic files.

Guidance information for assessment

Holistic assessment with other digital production units relevant to the workplace and job role is recommended, such as:

ICPPR385A Apply software applications to digital production.

For valid and reliable assessment of this unit, evidence should be gathered over a period of time through a range of methods for assessment to indicate consistent performance.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

occupational health and safety (OHS) skills for using correct ergonomics when operating the computer

communication skills for creating a digital file system

collecting, analysing and organising skills for storing and retrieving files

planning and organising skills for backing up and archiving files regularly

teamwork skills for maintaining the digital file system in association with others

numeracy skills for storing files with job numbers

problem-solving skills used when locating lost files

self-management and learning skills to evaluate and enhance personal effectiveness

technical skills for using technology when utilising computer to store files

Required knowledge

OHS factors that need to be addressed when using a computer

location of manuals, safety and other documentation relevant to digital file management procedures and the information included in these documents

elementary computer operating system functions

file hierarchy

advantages and disadvantages of different file systems

file size and how it impacts on hard drive space

different file types and how this relates to file size

how to rename a file

version control procedures

operating systems search function

backup processes

different achieve formats

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

File system may include:

disk

database

flash

transactional

network or shared disk file system.

Appropriate format may include:

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

tagged image file format (TIFF)

PDF

postscript (PS)

ZIP

encapsulated postscript (EPS).

Version control include:

automated versioning functions or manual techniques, such as naming conventions or folder structure.

Archive system may include:

large storage hard drives

DVDs

BlueRay or online storage solutions.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
A logical digital file system of folders and sub-folders is created and file is named using enterprise format 
File is saved using appropriate format into digital file system 
Version control is used to ensure the most recent file can be accessed 
Required files are retrieved and opened from digital file system 
Computer search functions are used to find incorrectly stored files 
File is sent to required location and any naming errors are amended 
Archive system is created according to enterprise protocols 
Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event 
Files are retrieved from archive system 

Forms

Assessment Cover Sheet

ICPPR389A - Manage digital files
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

ICPPR389A - Manage digital files

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: