Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

LGAGENE501A Mapping and Delivery Guide
Undertake councillor roles and responsibilities

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency LGAGENE501A - Undertake councillor roles and responsibilities
Description This unit covers the behaviours and actions required of councillors in meeting their roles and responsibilities as elected representatives.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit supports the attainment of skills and knowledge required for competent workplace performance in remote and Indigenous communities and councils. Knowledge of the legislation and regulations within which councils must operate is essential. The role of elected members and senior management in leading and supporting their communities, and the identification of processes and solutions to meet the specific needs of communities, must be appropriately reflected.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Prerequisite Unit/s
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Demonstrate awareness of roles and responsibilities in the performance of council activities
  • Roles and responsibilities of councillors, and their difference to those of council employees, are clarified and observed.
  • Protocols that meet council and legislative requirements are observed.
  • Limitations on council and councillors' jurisdiction are specified and clarified.
       
Element: Conduct productive meetings in line with compliance requirements
  • Meeting procedures are followed and proceedings are recorded clearly.
  • Decision making is undertaken in accordance with agreed and accepted practices.
  • Situations that may result in conflicts of interest are identified.
  • Strategies to avoid conflicts of interest are implemented.
  • The requirement to act in accordance with legislation and the binding nature of council decisions are identified and observed.
  • Public communication is adapted to accommodate language and cultural differences.
       
Element: Uphold council's legislative responsibilities
  • External influences are identified and standards are complied with.
  • Issues of potential or apparent conflict with other bodies are identified and investigated.
  • Procedures to support and action council decisions are adopted through delegation to council's administrative and specialist employees.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

Review and analysis of issues through understanding council's policies, decision-making processes and legislative responsibilities.

Capacity to manage the separation of responsibilities between councillors and employed staff.

Capacity to demonstrate respect for and represent the diversity of people's ethnic background, culture, customs, language and communication styles.

Context of assessment

In the workplace or a simulated work environment, possibly supported by classroom delivery, including remote or online.

Assessment may encompass multiple elements in the workplace and utilise:

role-plays

oral questioning

case studies

short exercises, including multiple choice, practical demonstrations and group activities in simulated environments.

It is anticipated that a complete assessment would involve observation of performance in the role of councillor.

Relationship to other units(prerequisite or co-requisite units)

Prerequisite units: nil.

Co-requisite units: nil.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence will need to be gathered over time across a range of variables.

Resource implications

Access to a workplace, simulated environment or case studies including:

legislation and standards of practice

protocols, policies and procedures

meetings and committee proceedings

representative issues and incidents reflecting council responsibilities.

Assessment and training may need to be conducted out of standard business hours.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

decision making

problem solving

conflict resolution

communication

networking

leadership and management

presentation and public speaking

Required Knowledge

state or territory legislation affecting councils and influencing bodies

councillor, executive, administrative and specialist roles within council structure

policies and protocols governing effective legal and ethical operation of council.

Hidden text

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Councillor's roles and responsibilities may include:

limitations and the application of executive powers

extent of administrative and specialist staff responsibilities

external, legislative and community influences on council and their impact on councillors

conflicts of interest

protocols outlining expected councillor behaviour.

Public communication may include:

roles of committees

establishment of policies and precedents

appropriate language and forms of address.

External influences may include:

ethical standards bodies

access and equity

anti-discrimination legislation and practices

audit office requirements and practices, including internal and external audit issues

relevant employment and industrial relations legislation

public safety, risk management and emergency response

electoral propriety

enabling legislation.

Hidden text

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Roles and responsibilities of councillors, and their difference to those of council employees, are clarified and observed. 
Protocols that meet council and legislative requirements are observed. 
Limitations on council and councillors' jurisdiction are specified and clarified. 
Meeting procedures are followed and proceedings are recorded clearly. 
Decision making is undertaken in accordance with agreed and accepted practices. 
Situations that may result in conflicts of interest are identified. 
Strategies to avoid conflicts of interest are implemented. 
The requirement to act in accordance with legislation and the binding nature of council decisions are identified and observed. 
Public communication is adapted to accommodate language and cultural differences. 
External influences are identified and standards are complied with. 
Issues of potential or apparent conflict with other bodies are identified and investigated. 
Procedures to support and action council decisions are adopted through delegation to council's administrative and specialist employees. 

Forms

Assessment Cover Sheet

LGAGENE501A - Undertake councillor roles and responsibilities
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

LGAGENE501A - Undertake councillor roles and responsibilities

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: