Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

LGAGOVA404B Mapping and Delivery Guide
Establish purchasing networks to ensure council is resource effective

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency LGAGOVA404B - Establish purchasing networks to ensure council is resource effective
Description This unit covers developing and participating in purchasing networks to optimise buying opportunities for the council. Networks include other councils, agencies and suppliers. This unit is suitable for those responsible for purchasing goods and services within the organisation.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Evaluate opportunities for networking
  • Major purchasing requirements of council are identified.
  • The service level of suppliers is researched and assessed to establish their capability.
  • The benefits of networking with other councils, organisations and agencies are researched taking into account all aspects of best value for mutual benefit.
       
Element: Develop and maintain purchasing networks
  • The case for possible collaboration is supported by evidence, analysed for risks and is consistent with the plans and future directions for council.
  • Network opportunities are identified to maximise a range of business contacts.
  • Links are established with other government departments for improving purchasing power.
  • Supply markets are monitored and opportunities are taken to influence key opinion formers and decision makers to change, encourage and nurture supply market capability
  • Networks with relevant sections of private enterprise are developed and maintained.
  • Council purchasing networks are maintained for information flow and combined purchasing power.
       
Element: Participate in purchasing networks
  • Business relationships are developed and maintained to promote benefits consistent with council requirements.
  • Information is provided to evaluate services of suppliers.
  • Opportunities are identified for expansion of the network.
  • The outcomes of the network are measured and the savings made are reported in accordance with council procedure.
       
Element: Evaluate opportunities for networking
  • Major purchasing requirements of council are identified.
  • The service level of suppliers is researched and assessed to establish their capability.
  • The benefits of networking with other councils, organisations and agencies are researched taking into account all aspects of best value for mutual benefit.
       
Element: Develop and maintain purchasing networks
  • The case for possible collaboration is supported by evidence, analysed for risks and is consistent with the plans and future directions for council.
  • Network opportunities are identified to maximise a range of business contacts.
  • Links are established with other government departments for improving purchasing power.
  • Supply markets are monitored and opportunities are taken to influence key opinion formers and decision makers to change, encourage and nurture supply market capability
  • Networks with relevant sections of private enterprise are developed and maintained.
  • Council purchasing networks are maintained for information flow and combined purchasing power.
       
Element: Participate in purchasing networks
  • Business relationships are developed and maintained to promote benefits consistent with council requirements.
  • Information is provided to evaluate services of suppliers.
  • Opportunities are identified for expansion of the network.
  • The outcomes of the network are measured and the savings made are reported in accordance with council procedure.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

The demonstrated ability to:

analyse current practices to identify opportunities for better buying

establish and maintain relevant networks

participate in a purchasing network and make savings for council

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of the performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations

Resource implications

Access to a workplace or simulated case study that provides the following resources:

government networks and suppliers

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

Data collection

networking with external personnel

negotiating with suppliers

forecasting supply needs

interpersonal, group and organisational communication

research

evaluation skills for assessing outcomes

problem solving skills to manage contingencies

negotiation skills to achieve mutually acceptable outcomes

networking skills to participate with other groups, agencies and suppliers

conflict resolution

using technology

customer service

verbal communication

literacy

Required Knowledge

supply techniques

government supply networks

council policies relating to supply

local industry

strategic planning processes

procurement management processes

legal requirements of council contracting

principles of communication

organisational policies, plans and procedures

techniques for building relationships of trust

knowledge of related organisations and agencies, suppliers and networks

understanding of the principles and operations of networks

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Suppliers may include:

federal and state governments

local government associations

professional groups

inter-council groups

Council capability may include:

future purchasing interests and activities

supply market

collaborators

other organisations

Other government departments may include:

municipal authorities purchasing scheme

state government supply groups

administrative service department

Supply market analysis may include:

capabilities

financial standings

past performance

existing and potential suppliers

emerging and predicted trends plans

specifications

Council purchasing networks may include:

formal or informal networks

circulation lists

email address books

association memberships

maintaining regular contact

distributing materials

attending seminars

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Major purchasing requirements of council are identified. 
The service level of suppliers is researched and assessed to establish their capability. 
The benefits of networking with other councils, organisations and agencies are researched taking into account all aspects of best value for mutual benefit. 
The case for possible collaboration is supported by evidence, analysed for risks and is consistent with the plans and future directions for council. 
Network opportunities are identified to maximise a range of business contacts. 
Links are established with other government departments for improving purchasing power. 
Supply markets are monitored and opportunities are taken to influence key opinion formers and decision makers to change, encourage and nurture supply market capability 
Networks with relevant sections of private enterprise are developed and maintained. 
Council purchasing networks are maintained for information flow and combined purchasing power. 
Business relationships are developed and maintained to promote benefits consistent with council requirements. 
Information is provided to evaluate services of suppliers. 
Opportunities are identified for expansion of the network. 
The outcomes of the network are measured and the savings made are reported in accordance with council procedure. 
Major purchasing requirements of council are identified. 
The service level of suppliers is researched and assessed to establish their capability. 
The benefits of networking with other councils, organisations and agencies are researched taking into account all aspects of best value for mutual benefit. 
The case for possible collaboration is supported by evidence, analysed for risks and is consistent with the plans and future directions for council. 
Network opportunities are identified to maximise a range of business contacts. 
Links are established with other government departments for improving purchasing power. 
Supply markets are monitored and opportunities are taken to influence key opinion formers and decision makers to change, encourage and nurture supply market capability 
Networks with relevant sections of private enterprise are developed and maintained. 
Council purchasing networks are maintained for information flow and combined purchasing power. 
Business relationships are developed and maintained to promote benefits consistent with council requirements. 
Information is provided to evaluate services of suppliers. 
Opportunities are identified for expansion of the network. 
The outcomes of the network are measured and the savings made are reported in accordance with council procedure. 

Forms

Assessment Cover Sheet

LGAGOVA404B - Establish purchasing networks to ensure council is resource effective
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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

LGAGOVA404B - Establish purchasing networks to ensure council is resource effective

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Assessment task 1: [title] Result: Competent Not yet competent

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Overall assessment result: Competent Not yet competent

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