Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

LGAGOVA613B Mapping and Delivery Guide
Measure cost of providing and maintaining council's assets

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency LGAGOVA613B - Measure cost of providing and maintaining council's assets
Description This unit covers developing, reviewing and implementing systems to measure the life cycle cost of providing0 and maintaining existing council assets. The unit is appropriate for managers and other staff responsible for the financial maintenance of a council's assets.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Measure life cycle costs of asset
  • All costs attributable to each phase in asset's life cycle are established.
  • Asset alternatives are compared to costs applicable to allow effective planning.
  • Optimum cost to maintain and operate asset is established.
  • Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.
  • Depreciation or asset consumption is measured.
       
Element: Set up systems to measure costs
  • Measurement criteria for managing assets are determined for labour, plant and materials.
  • Appropriate unit rates are developed for asset classes to enable comparison of service level costs.
  • Cost reporting activity codes are established.
       
Element: Measure cost of service provision and asset maintenance
  • Relevant information is accessed from general ledger or other systems.
  • Service level options are identified within council requirements and assessed against costs of provision to determine best option.
  • Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.
       
Element: Collect information to inform maintenance scheduling
  • Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.
  • Current information is used in programming maintenance work and issuing instructions.
       
Element: Use information to improve service delivery
  • Information is analysed to identify possible improvements in service delivery methods.
  • Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.
  • Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.
       
Element: Measure life cycle costs of asset
  • All costs attributable to each phase in asset's life cycle are established.
  • Asset alternatives are compared to costs applicable to allow effective planning.
  • Optimum cost to maintain and operate asset is established.
  • Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.
  • Depreciation or asset consumption is measured.
       
Element: Set up systems to measure costs
  • Measurement criteria for managing assets are determined for labour, plant and materials.
  • Appropriate unit rates are developed for asset classes to enable comparison of service level costs.
  • Cost reporting activity codes are established.
       
Element: Measure cost of service provision and asset maintenance
  • Relevant information is accessed from general ledger or other systems.
  • Service level options are identified within council requirements and assessed against costs of provision to determine best option.
  • Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.
       
Element: Collect information to inform maintenance scheduling
  • Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.
  • Current information is used in programming maintenance work and issuing instructions.
       
Element: Use information to improve service delivery
  • Information is analysed to identify possible improvements in service delivery methods.
  • Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.
  • Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

measure the life cycle costs of an asset

establish systems to measure costs

measure the cost of service provision and asset maintenance

monitor the cost of scheduled maintenance against projected cost

use current information to determine existing service levels and cost structures to inform maintenance scheduling

improve service delivery

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

writing recommendations

negotiating with personnel

analysing information

Required Knowledge

basic knowledge of general ledger

chart of accounts

service levels

range of measurement criteria for managing assets

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Council's assets may include:

roads

footpaths and curbs

road furniture

bridges

water supply systems

parks, gardens, sporting grounds and playgrounds

drainage systems

sewerage systems

buildings

plant and equipment

office furniture and equipment

library books

artwork and heritage assets

Service level options may include:

response times

frequency of maintenance

quality of maintenance

Uses of information may include:

improvements

benchmarking

reviewing delivery methods

reviewing cost efficiency

reviewing performance

market testing

comparison with other service providers or contractors

Methods of service delivery may include:

contractor

day labour

gang

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
All costs attributable to each phase in asset's life cycle are established. 
Asset alternatives are compared to costs applicable to allow effective planning. 
Optimum cost to maintain and operate asset is established. 
Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset. 
Depreciation or asset consumption is measured. 
Measurement criteria for managing assets are determined for labour, plant and materials. 
Appropriate unit rates are developed for asset classes to enable comparison of service level costs. 
Cost reporting activity codes are established. 
Relevant information is accessed from general ledger or other systems. 
Service level options are identified within council requirements and assessed against costs of provision to determine best option. 
Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning. 
Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned. 
Current information is used in programming maintenance work and issuing instructions. 
Information is analysed to identify possible improvements in service delivery methods. 
Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible. 
Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures. 
All costs attributable to each phase in asset's life cycle are established. 
Asset alternatives are compared to costs applicable to allow effective planning. 
Optimum cost to maintain and operate asset is established. 
Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset. 
Depreciation or asset consumption is measured. 
Measurement criteria for managing assets are determined for labour, plant and materials. 
Appropriate unit rates are developed for asset classes to enable comparison of service level costs. 
Cost reporting activity codes are established. 
Relevant information is accessed from general ledger or other systems. 
Service level options are identified within council requirements and assessed against costs of provision to determine best option. 
Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning. 
Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned. 
Current information is used in programming maintenance work and issuing instructions. 
Information is analysed to identify possible improvements in service delivery methods. 
Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible. 
Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures. 

Forms

Assessment Cover Sheet

LGAGOVA613B - Measure cost of providing and maintaining council's assets
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGAGOVA613B - Measure cost of providing and maintaining council's assets

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: