Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPCRT007 Mapping and Delivery Guide
Compile and use official notes

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency PSPCRT007 - Compile and use official notes
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to keep notes and use them to give evidence in court, prepare statements and compile reports, including incident reports. It includes applying knowledge of the essential elements of note taking, statement and report preparation; and legislative and organisational requirements for the structure and content of official reports.This unit applies to those working within the court system operating under procedures set by the court.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those set by the court.Those undertaking this unit would generally work independently with occasional supervisory responsibilities. They would perform complex tasks in a range of familiar and unfamiliar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessment of this unit requires evidence gathered over time in a workplace environment or one that closely resembles normal work practice and replicates the diverse conditions likely to be encountered when compiling and using official notes.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field Courts
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Record and retain original notes
  • Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe.
  • Make notes that meet content and sequencing requirements within required timeframes.
  • Record identifying information retain and secure for the length of time required by law.
       
Element: Use notes to make statements
  • Use notes to refresh memory and provide factual basis for statements.
  • Maintain receipts and bank records.
  • Format details for statements.
       
Element: Use notes to give evidence
  • Use notes to refresh memory prior to giving evidence, enabling concise and factual answers.
  • Request authority of presiding official to refer to notes while giving evidence in court.
  • Present factual, correctly sequenced evidence that reflects information in notes.
  • Employ presentation standards.
       
Element: Compile reports
  • Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report.
  • Format reports to meet organisational requirements for structure, style and content.
  • Complete incident reports containing all required information and outcomes.
  • Produce reports required for information management systems.
       
Element: Record and retain original notes
  • Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe.
  • Make notes that meet content and sequencing requirements within required timeframes.
  • Record identifying information retain and secure for the length of time required by law.
       
Element: Use notes to make statements
  • Use notes to refresh memory and provide factual basis for statements.
  • Maintain receipts and bank records.
  • Format details for statements.
       
Element: Use notes to give evidence
  • Use notes to refresh memory prior to giving evidence, enabling concise and factual answers.
  • Request authority of presiding official to refer to notes while giving evidence in court.
  • Present factual, correctly sequenced evidence that reflects information in notes.
  • Employ presentation standards.
       
Element: Compile reports
  • Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report.
  • Format reports to meet organisational requirements for structure, style and content.
  • Complete incident reports containing all required information and outcomes.
  • Produce reports required for information management systems.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Record and retain original notes

1.1 Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe.

1.2 Make notes that meet content and sequencing requirements within required timeframes.

1.3 Record identifying information retain and secure for the length of time required by law.

2. Use notes to make statements

2.1 Use notes to refresh memory and provide factual basis for statements.

2.2 Maintain receipts and bank records.

2.3 Format details for statements.

3. Use notes to give evidence

3.1 Use notes to refresh memory prior to giving evidence, enabling concise and factual answers.

3.2 Request authority of presiding official to refer to notes while giving evidence in court.

3.3 Present factual, correctly sequenced evidence that reflects information in notes.

3.4 Employ presentation standards.

4. Compile reports

4.1 Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report.

4.2 Format reports to meet organisational requirements for structure, style and content.

4.3 Complete incident reports containing all required information and outcomes.

4.4 Produce reports required for information management systems.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, rules, and organisational practices and procedures including WHS relating to official note taking or working in an office environment

interpreting notes and giving evidence

taking notes sequencing events chronologically

compiling reports

assigning report and file numbers

operating equipment and/or technology to prepare reports

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

reasons for and key requirements of note taking for official purposes

essential elements of a report

legislative and organisational requirements for structure and content of official reports and statements

requirements for giving evidence

information management including retention and security of notes

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Record and retain original notes

1.1 Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe.

1.2 Make notes that meet content and sequencing requirements within required timeframes.

1.3 Record identifying information retain and secure for the length of time required by law.

2. Use notes to make statements

2.1 Use notes to refresh memory and provide factual basis for statements.

2.2 Maintain receipts and bank records.

2.3 Format details for statements.

3. Use notes to give evidence

3.1 Use notes to refresh memory prior to giving evidence, enabling concise and factual answers.

3.2 Request authority of presiding official to refer to notes while giving evidence in court.

3.3 Present factual, correctly sequenced evidence that reflects information in notes.

3.4 Employ presentation standards.

4. Compile reports

4.1 Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report.

4.2 Format reports to meet organisational requirements for structure, style and content.

4.3 Complete incident reports containing all required information and outcomes.

4.4 Produce reports required for information management systems.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe. 
Make notes that meet content and sequencing requirements within required timeframes. 
Record identifying information retain and secure for the length of time required by law. 
Use notes to refresh memory and provide factual basis for statements. 
Maintain receipts and bank records. 
Format details for statements. 
Use notes to refresh memory prior to giving evidence, enabling concise and factual answers. 
Request authority of presiding official to refer to notes while giving evidence in court. 
Present factual, correctly sequenced evidence that reflects information in notes. 
Employ presentation standards. 
Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report. 
Format reports to meet organisational requirements for structure, style and content. 
Complete incident reports containing all required information and outcomes. 
Produce reports required for information management systems. 
Use official notebooks to record original notes relating to incidents and occurrences in appropriate format and timeframe. 
Make notes that meet content and sequencing requirements within required timeframes. 
Record identifying information retain and secure for the length of time required by law. 
Use notes to refresh memory and provide factual basis for statements. 
Maintain receipts and bank records. 
Format details for statements. 
Use notes to refresh memory prior to giving evidence, enabling concise and factual answers. 
Request authority of presiding official to refer to notes while giving evidence in court. 
Present factual, correctly sequenced evidence that reflects information in notes. 
Employ presentation standards. 
Collect, analyse and organise information for reports into a logical sequence according to the purpose and audience of each report. 
Format reports to meet organisational requirements for structure, style and content. 
Complete incident reports containing all required information and outcomes. 
Produce reports required for information management systems. 

Forms

Assessment Cover Sheet

PSPCRT007 - Compile and use official notes
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPCRT007 - Compile and use official notes

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: