Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPGEN068 Mapping and Delivery Guide
Develop a tender submission response

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency PSPGEN068 - Develop a tender submission response
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to prepare a written submission responding to a tender to provide goods or services on a cost recovery or for profit basis. It includes identifying opportunities to provide goods or services, analysing tender requirements, determining proposal methodology, preparing estimates, submitting a tender and reviewing the tender process.This unit applies to those working in generalist and specialist roles within the public sector.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Those undertaking this unit would work autonomously consulting others as required, performing complex tasks in a range of familiar and unfamiliar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field General
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify opportunities to provide goods or services
  • Identify business unit or organisation place in the market.
  • Identify and match organisational resources or expertise available for purchase to opportunities.
  • Develop business case to demonstrate viability of opportunities and submit for approval.
       
Element: Analyse tender requirements
  • Identify scope of the tender requirement.
  • Confirm requirements with the funder or purchaser.
  • Identify and clarify cultural issues where necessary.
       
Element: Determine proposal methodology
  • Select methodology based on available resources, available expertise and client requirements.
       
Element: Prepare estimate
  • Prepare estimate to take account of all requirements and allow for contingencies.
  • Structure estimate to provide for cost recovery or profit.
  • Estimate costs to enable provision of goods or services to the standards required by the client.
  • Check estimate for accuracy and detail.
       
Element: Submit a tender
  • Prepare tender.
  • Address required details and meet client requirements in preparing tender response.
  • Submit tender within required timeframe.
  • Meet organisational recordkeeping requirements for tender responses.
       
Element: Review tender process
  • Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.
  • Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.
       
Element: Identify opportunities to provide goods or services
  • Identify business unit or organisation place in the market.
  • Identify and match organisational resources or expertise available for purchase to opportunities.
  • Develop business case to demonstrate viability of opportunities and submit for approval.
       
Element: Analyse tender requirements
  • Identify scope of the tender requirement.
  • Confirm requirements with the funder or purchaser.
  • Identify and clarify cultural issues where necessary.
       
Element: Determine proposal methodology
  • Select methodology based on available resources, available expertise and client requirements.
       
Element: Prepare estimate
  • Prepare estimate to take account of all requirements and allow for contingencies.
  • Structure estimate to provide for cost recovery or profit.
  • Estimate costs to enable provision of goods or services to the standards required by the client.
  • Check estimate for accuracy and detail.
       
Element: Submit a tender
  • Prepare tender.
  • Address required details and meet client requirements in preparing tender response.
  • Submit tender within required timeframe.
  • Meet organisational recordkeeping requirements for tender responses.
       
Element: Review tender process
  • Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.
  • Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify opportunities to provide goods or services

1.1 Identify business unit or organisation place in the market.

1.2 Identify and match organisational resources or expertise available for purchase to opportunities.

1.3 Develop business case to demonstrate viability of opportunities and submit for approval.

2. Analyse tender requirements

2.1 Identify scope of the tender requirement.

2.2 Confirm requirements with the funder or purchaser.

2.3 Identify and clarify cultural issues where necessary.

3. Determine proposal methodology

3.1 Select methodology based on available resources, available expertise and client requirements.

4. Prepare estimate

4.1 Prepare estimate to take account of all requirements and allow for contingencies.

4.2 Structure estimate to provide for cost recovery or profit.

4.3 Estimate costs to enable provision of goods or services to the standards required by the client.

4.4 Check estimate for accuracy and detail.

5. Submit a tender

5.1 Prepare tender.

5.2 Address required details and meet client requirements in preparing tender response.

5.3 Submit tender within required timeframe.

5.4 Meet organisational recordkeeping requirements for tender responses.

6. Review tender process

6.1 Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

6.2 Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified, the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, policy and guidelines

using numeracy in selecting and applying mathematical concepts, estimating, checking reasonableness of results

using mathematical language to communicate mathematical information

managing financial and other resources

using literacy for oral and written clarification of issues and for negotiating variations and changes with clients

using required language and style for written submissions

using technical and other vocabulary

networking strategically with clients, suppliers and stakeholders

evaluating and reviewing information

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified, the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

state/territory or Commonwealth legislation and guidelines that apply to selling government services locally, nationally and internationally

organisational guidelines, policies and practices

financial accountability requirements

legal requirements of selling government services

implications of different contracting agreements

wholeoflife considerations

delegations

approval processes

range of evaluation methods

tender management processes

public sector legislation, including WHS and environment, in the context of developing tender responses

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify opportunities to provide goods or services

1.1 Identify business unit or organisation place in the market.

1.2 Identify and match organisational resources or expertise available for purchase to opportunities.

1.3 Develop business case to demonstrate viability of opportunities and submit for approval.

2. Analyse tender requirements

2.1 Identify scope of the tender requirement.

2.2 Confirm requirements with the funder or purchaser.

2.3 Identify and clarify cultural issues where necessary.

3. Determine proposal methodology

3.1 Select methodology based on available resources, available expertise and client requirements.

4. Prepare estimate

4.1 Prepare estimate to take account of all requirements and allow for contingencies.

4.2 Structure estimate to provide for cost recovery or profit.

4.3 Estimate costs to enable provision of goods or services to the standards required by the client.

4.4 Check estimate for accuracy and detail.

5. Submit a tender

5.1 Prepare tender.

5.2 Address required details and meet client requirements in preparing tender response.

5.3 Submit tender within required timeframe.

5.4 Meet organisational recordkeeping requirements for tender responses.

6. Review tender process

6.1 Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

6.2 Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify business unit or organisation place in the market. 
Identify and match organisational resources or expertise available for purchase to opportunities. 
Develop business case to demonstrate viability of opportunities and submit for approval. 
Identify scope of the tender requirement. 
Confirm requirements with the funder or purchaser. 
Identify and clarify cultural issues where necessary. 
Select methodology based on available resources, available expertise and client requirements. 
Prepare estimate to take account of all requirements and allow for contingencies. 
Structure estimate to provide for cost recovery or profit. 
Estimate costs to enable provision of goods or services to the standards required by the client. 
Check estimate for accuracy and detail. 
Prepare tender. 
Address required details and meet client requirements in preparing tender response. 
Submit tender within required timeframe. 
Meet organisational recordkeeping requirements for tender responses. 
Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority. 
Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations. 
Identify business unit or organisation place in the market. 
Identify and match organisational resources or expertise available for purchase to opportunities. 
Develop business case to demonstrate viability of opportunities and submit for approval. 
Identify scope of the tender requirement. 
Confirm requirements with the funder or purchaser. 
Identify and clarify cultural issues where necessary. 
Select methodology based on available resources, available expertise and client requirements. 
Prepare estimate to take account of all requirements and allow for contingencies. 
Structure estimate to provide for cost recovery or profit. 
Estimate costs to enable provision of goods or services to the standards required by the client. 
Check estimate for accuracy and detail. 
Prepare tender. 
Address required details and meet client requirements in preparing tender response. 
Submit tender within required timeframe. 
Meet organisational recordkeeping requirements for tender responses. 
Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority. 
Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations. 

Forms

Assessment Cover Sheet

PSPGEN068 - Develop a tender submission response
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPGEN068 - Develop a tender submission response

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: