Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPGOV204B Mapping and Delivery Guide
Access and use resources

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency PSPGOV204B - Access and use resources
Description This unit covers the use of resources required to achieve work objectives. It includes accessing and using resources and administering physical resource usage. In practice, accessing and using resources may overlap with other generalist or specialist public sector work activities such as communicating in the workplace, delivering client service, using technology, handling information, etc.This is one of 5 units of competency in the Working in Government and Management Competency Fields that deal with resources. Related units are:PSPGOV305B Access and use resources and financial systemsPSPGOV403B Use resources to achieve work unit goalsPSPGOV503B Coordinate resource allocation and usagePSPMNGT602B Manage resourcesThis unit replaces and is equivalent to PSPGOV204A Access and use resources
Employability Skills This unit contains employability skills
Learning Outcomes and Application Not applicable.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field Working in Government
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Access and use resources
  • Resources required to achieve work outcomes are identified and accessed in accordance with legislation and organisational policy and procedures
  • Resources are used efficiently and effectively and in accordance with legislation, organisational policy and procedures
       
Element: Administer physical resources
  • Supplies and materials required to support the operation of the workgroup are obtained and maintained
  • Records of resource usage are maintained as required by the organisation/work unit
  • Orders are processed in a timely manner and in accordance with defined organisational procedures
  • Supplies and materials are stored in accordance with organisational procedures and to reduce theft and fraudulent activity
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite unitsthat must be achieved prior to this unit:Nil

Co-requisite unitsthat must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPGOV201B Work in a public sector environment

PSPGOV202B Use routine workplace communication techniques

PSPGOV203B Deliver a service to clients

PSPGOV206B Handle workplace information

PSPGOV207B Use technology in the workplace

PSPGOV208A Write routine workplace materials

PSPOHS201B Follow workplace safety procedures

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

resources accessed and used in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to resource access and use

case studies and workplace scenarios to capture the range of situations likely to be encountered when accessing and using resources

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment, or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when accessing and using resources, including coping with difficulties, irregularities and breakdowns in routine

resources accessed and used in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

demonstration

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

recordkeeping

reading materials such as legislation and operational procedures related to resources and finances

completing and processing orders requiring both literacy and numeracy

securing information and resources

responding to diversity, including gender and disability

applying public sector legislation such as occupational health and safety and environment in the context of resource use

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

public sector legislation and operational procedures relating to accessing and using resources

security requirements for resources, facilities, people and information

principles of fraud control in the public sector

principles of financial management and stock handling

occupational health and safety requirements

environmental and sustainability requirements

equal employment opportunity, equity and diversity principles

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here.

Resources may include

information, knowledge and other intellectual resources

finances

facilities

equipment

stock and supplies

dealing with other organisations' requirements

Legislation, organisational policy and procedures may include

State/Territory and Commonwealth legislation and regulations such as:

public sector management acts

financial management acts

privacy legislation

freedom of information

copyright

equal employment opportunity, anti-discrimination and harassment legislation

occupational health and safety legislation

consumer legislation

environmental legislation.

risk management guidelines

ethics and accountability standards

public sector standards

fraud control standards

government security standards

organisational policy, procedures and protocols

Records may include

computerised and manual

financial statements

mail

file maintenance

stock list control

order forms

petty cash forms

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Resources required to achieve work outcomes are identified and accessed in accordance with legislation and organisational policy and procedures 
Resources are used efficiently and effectively and in accordance with legislation, organisational policy and procedures 
Supplies and materials required to support the operation of the workgroup are obtained and maintained 
Records of resource usage are maintained as required by the organisation/work unit 
Orders are processed in a timely manner and in accordance with defined organisational procedures 
Supplies and materials are stored in accordance with organisational procedures and to reduce theft and fraudulent activity 

Forms

Assessment Cover Sheet

PSPGOV204B - Access and use resources
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

PSPGOV204B - Access and use resources

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: