Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
PSPHRM005 Mapping and Delivery Guide Implement staffing policies
Version 1.0 Issue Date: April 2024
Qualification
-
Unit of Competency
PSPHRM005 - Implement staffing policies
Description
Employability Skills
Learning Outcomes and Application
This unit describes the skills required to implement organisational staffing policies and procedures for recruitment, selection, induction, redeployment, retention and separation. It includes coordinating recruitment, selection, induction and redeployment, and assisting with retention/separation of employees.This unit applies to those working as human resource specialists.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Those undertaking this unit would work autonomously, performing complex tasks in a range of familiar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting
X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.
Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field
Human resource management
Development and validation strategy and guide for assessors and learners
Student Learning Resources
Handouts Activities
Slides PPT
Assessment 1
Assessment 2
Assessment 3
Assessment 4
Elements of Competency
Performance Criteria
Element: Coordinate recruitment and selection
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Element: Implement induction for new staff
Confirm objectives, content and methodology for induction.
Coordinate induction programs and determine delivery options.
Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
Assess induction processes against objectives, and report results.
Suggest improvements to the induction process in accordance with feedback received.
Element: Coordinate redeployment
Confirm redeployment policy and processes and communicate to staff.
Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
Manage the redeployment pool.
Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Element: Assist with staff retention/ separation
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
Assist staff seeking voluntary separation to consider and accept other options.
Conduct exit interviews for staff separation and collect, analyse and report exit data.
Facilitate access to support services for employees and their immediate families, as required.
Complete and process separation documents.
Element: Coordinate recruitment and selection
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Element: Implement induction for new staff
Confirm objectives, content and methodology for induction.
Coordinate induction programs and determine delivery options.
Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
Assess induction processes against objectives, and report results.
Suggest improvements to the induction process in accordance with feedback received.
Element: Coordinate redeployment
Confirm redeployment policy and processes and communicate to staff.
Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
Manage the redeployment pool.
Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Element: Assist with staff retention/ separation
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
Assist staff seeking voluntary separation to consider and accept other options.
Conduct exit interviews for staff separation and collect, analyse and report exit data.
Facilitate access to support services for employees and their immediate families, as required.
Complete and process separation documents.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
ELEMENTS
PERFORMANCE CRITERIA
Elements describe the essential outcomes
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.
1. Coordinate recruitment and selection
1.1 Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
1.2 Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
1.3 Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
1.4 Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
1.5 Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
1.6 Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
2. Implement induction for new staff
2.1 Confirm objectives, content and methodology for induction.
2.2 Coordinate induction programs and determine delivery options.
2.3 Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
2.4 Assess induction processes against objectives, and report results.
2.5 Suggest improvements to the induction process in accordance with feedback received.
3. Coordinate redeployment
3.1 Confirm redeployment policy and processes and communicate to staff.
3.2 Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
3.3 Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
3.4 Manage the redeployment pool.
3.5 Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
4 Assist with staff retention/ separation
4.1 Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
4.2 Assist staff seeking voluntary separation to consider and accept other options.
4.3 Conduct exit interviews for staff separation and collect, analyse and report exit data.
4.4 Facilitate access to support services for employees and their immediate families, as required.
4.5 Complete and process separation documents.
Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.
undertaking effective consultation, counselling and negotiation
managing contractors
assessing separation situations to see whether retention options are relevant
explaining ideas to different audiences
interpreting and explaining formal documents and assisting others to apply them in the workplace
Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.
human resource policies, equal employment opportunity, ethics, equity and diversity principles related to recruitment, merit selection, induction, redeployment and separation
employment contracts, awards, terms and conditions of employment, and employee entitlements
recruitment, selection and induction methods
reliability and validity as applied to recruitment and selection methods
psychometric and skills testing
employee rehabilitation procedures
misconduct in the context of public sector employment
alternatives to dismissal
concepts of redundancy, voluntary severance/termination, dismissal and suspension
concepts of natural justice and procedural fairness
ethical principles and practices related to staffing
retention purposes and strategies
the organisation’s employee assistance programs
workers' compensation and superannuation schemes
jurisdictional legislation applying to human resources including work health and safety and environment and sustainability
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
ELEMENTS
PERFORMANCE CRITERIA
Elements describe the essential outcomes
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.
1. Coordinate recruitment and selection
1.1 Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
1.2 Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
1.3 Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
1.4 Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
1.5 Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
1.6 Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
2. Implement induction for new staff
2.1 Confirm objectives, content and methodology for induction.
2.2 Coordinate induction programs and determine delivery options.
2.3 Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
2.4 Assess induction processes against objectives, and report results.
2.5 Suggest improvements to the induction process in accordance with feedback received.
3. Coordinate redeployment
3.1 Confirm redeployment policy and processes and communicate to staff.
3.2 Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
3.3 Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
3.4 Manage the redeployment pool.
3.5 Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
4 Assist with staff retention/ separation
4.1 Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
4.2 Assist staff seeking voluntary separation to consider and accept other options.
4.3 Conduct exit interviews for staff separation and collect, analyse and report exit data.
4.4 Facilitate access to support services for employees and their immediate families, as required.
4.5 Complete and process separation documents.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice
Yes
No
Comments/feedback
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Confirm objectives, content and methodology for induction.
Coordinate induction programs and determine delivery options.
Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
Assess induction processes against objectives, and report results.
Suggest improvements to the induction process in accordance with feedback received.
Confirm redeployment policy and processes and communicate to staff.
Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
Manage the redeployment pool.
Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
Assist staff seeking voluntary separation to consider and accept other options.
Conduct exit interviews for staff separation and collect, analyse and report exit data.
Facilitate access to support services for employees and their immediate families, as required.
Complete and process separation documents.
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Confirm objectives, content and methodology for induction.
Coordinate induction programs and determine delivery options.
Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
Assess induction processes against objectives, and report results.
Suggest improvements to the induction process in accordance with feedback received.
Confirm redeployment policy and processes and communicate to staff.
Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
Manage the redeployment pool.
Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
Assist staff seeking voluntary separation to consider and accept other options.
Conduct exit interviews for staff separation and collect, analyse and report exit data.
Facilitate access to support services for employees and their immediate families, as required.
Complete and process separation documents.
Forms
Assessment Cover Sheet
PSPHRM005 - Implement staffing policies
Assessment task 1: [title]
Student name:
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I declare that the assessment tasks submitted for this unit are my own work.
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Result: Competent Not yet competent
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Assessment Record Sheet
PSPHRM005 - Implement staffing policies
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Assessment task 1: [title] Result: Competent Not yet competent
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Feedback to student:
Overall assessment result: Competent Not yet competent