Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPMGT009 Mapping and Delivery Guide
Manage public sector financial resources

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency PSPMGT009 - Manage public sector financial resources
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to provide input into public sector budgeting, financial forecasting and reporting requirements, and the allocation and management of resources to achieve the required outputs of the business unit. It includes contributing to financial bids and estimates, allocating funds, managing budgets and reporting on financial activity.This unit applies to those working in the area of financial management for their organisation.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Those undertaking this unit would work autonomously, performing complex tasks in a range of familiar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Contribute to financial bids and estimates
  • Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.
  • Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.
  • Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.
  • Prepare documentation to support bids and/or estimates in accordance with budget guidelines.
       
Element: Allocate funds
  • Approve budgets and allocate financial resources.
  • Make allocations and take account of any statutory requirements or constraints.
  • Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.
  • Monitor financial allocation against organisational objectives and priorities and take corrective action as required.
       
Element: Manage budgets
  • Undertake budget management that meets the financial accountability requirements of the organisation.
  • Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.
  • Obtain and provide financial reports.
  • Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.
  • Align expenditure with service delivery expectations.
  • Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.
       
Element: Report on financial activities
  • Identify requirements for financial management and reporting in accordance with the public sector financial management framework.
  • Undertake financial management and reporting.
       
Element: Contribute to financial bids and estimates
  • Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.
  • Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.
  • Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.
  • Prepare documentation to support bids and/or estimates in accordance with budget guidelines.
       
Element: Allocate funds
  • Approve budgets and allocate financial resources.
  • Make allocations and take account of any statutory requirements or constraints.
  • Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.
  • Monitor financial allocation against organisational objectives and priorities and take corrective action as required.
       
Element: Manage budgets
  • Undertake budget management that meets the financial accountability requirements of the organisation.
  • Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.
  • Obtain and provide financial reports.
  • Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.
  • Align expenditure with service delivery expectations.
  • Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.
       
Element: Report on financial activities
  • Identify requirements for financial management and reporting in accordance with the public sector financial management framework.
  • Undertake financial management and reporting.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Contribute to financial bids and estimates

1.1 Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

1.2 Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

1.3 Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

1.4 Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

2. Allocate funds

2.1 Approve budgets and allocate financial resources.

2.2 Make allocations and take account of any statutory requirements or constraints.

2.3 Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

2.4 Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

3. Manage budgets

3.1 Undertake budget management that meets the financial accountability requirements of the organisation.

3.2 Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

3.3 Obtain and provide financial reports.

3.4 Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

3.5 Align expenditure with service delivery expectations.

3.6 Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

4. Report on financial activities

4.1 Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

4.2 Undertake financial management and reporting.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

preparing information and reports requiring precision of expression

meeting formatting and process requirements for bids and estimates and linkages to strategic plans

monitoring financial information

interpreting and signing off on financial reports

interpreting organisational information in financial terms

adjusting communication to suit different audiences

using crosscultural communication relating to financial management – across professional cultures, including accounting, IT, arts, policy areas

accessing information and legislation electronically or in hard copy

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

financial management principles

legislation, policies and processes relating to public sector financial management, including conflicts of interest, procurement, value for money

the organisation’s financial accountability mechanisms

corporate governance requirements

internal controls and why they are used

delegations and why the public sector uses them

public sector financial management framework and the relationship between the elements of the framework

documents that make up the financial management framework

legislation related to working in the public sector, including equal employment opportunity, environmental, sustainability and work health and safety requirements

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Contribute to financial bids and estimates

1.1 Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

1.2 Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

1.3 Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

1.4 Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

2. Allocate funds

2.1 Approve budgets and allocate financial resources.

2.2 Make allocations and take account of any statutory requirements or constraints.

2.3 Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

2.4 Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

3. Manage budgets

3.1 Undertake budget management that meets the financial accountability requirements of the organisation.

3.2 Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

3.3 Obtain and provide financial reports.

3.4 Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

3.5 Align expenditure with service delivery expectations.

3.6 Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

4. Report on financial activities

4.1 Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

4.2 Undertake financial management and reporting.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs. 
Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities. 
Prepare information for bids and/or estimates including a timeframe to meet critical submission dates. 
Prepare documentation to support bids and/or estimates in accordance with budget guidelines. 
Approve budgets and allocate financial resources. 
Make allocations and take account of any statutory requirements or constraints. 
Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations. 
Monitor financial allocation against organisational objectives and priorities and take corrective action as required. 
Undertake budget management that meets the financial accountability requirements of the organisation. 
Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls. 
Obtain and provide financial reports. 
Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation. 
Align expenditure with service delivery expectations. 
Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items. 
Identify requirements for financial management and reporting in accordance with the public sector financial management framework. 
Undertake financial management and reporting. 
Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs. 
Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities. 
Prepare information for bids and/or estimates including a timeframe to meet critical submission dates. 
Prepare documentation to support bids and/or estimates in accordance with budget guidelines. 
Approve budgets and allocate financial resources. 
Make allocations and take account of any statutory requirements or constraints. 
Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations. 
Monitor financial allocation against organisational objectives and priorities and take corrective action as required. 
Undertake budget management that meets the financial accountability requirements of the organisation. 
Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls. 
Obtain and provide financial reports. 
Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation. 
Align expenditure with service delivery expectations. 
Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items. 
Identify requirements for financial management and reporting in accordance with the public sector financial management framework. 
Undertake financial management and reporting. 

Forms

Assessment Cover Sheet

PSPMGT009 - Manage public sector financial resources
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPMGT009 - Manage public sector financial resources

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: