Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPPCM009 Mapping and Delivery Guide
Finalise contracts

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency PSPPCM009 - Finalise contracts
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to finalise processes for contracts. It includes completing contracts and implementing a contract review strategy. This unit applies to those working as public sector staff with responsibility for finalising contracts.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered toThose undertaking this unit would work autonomously while performing complex tasks, in familiar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Prerequisites/co-requisites
Competency Field Procurement
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Complete contracts
  • Review contracts due to expire to determine future requirements, and canvass options meeting requirements.
  • Implement strategies to manage closure, renewal of contracts, or transition to a new contract.
  • Finalise, amend, cancel or terminate contracts according to arrangements.
  • Consult with contractor, and report completion, addressing contractor and contract manager performance.
       
Element: Implement contract review strategy
  • Determine timing of contract review to ensure a smooth transition to post contract arrangements.
  • Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.
  • Document variances where measures or outcomes are not met in full.
  • Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.
  • Suggest recommendations for improvement and support them with evidence.
       
Element: Complete contracts
  • Review contracts due to expire to determine future requirements, and canvass options meeting requirements.
  • Implement strategies to manage closure, renewal of contracts, or transition to a new contract.
  • Finalise, amend, cancel or terminate contracts according to arrangements.
  • Consult with contractor, and report completion, addressing contractor and contract manager performance.
       
Element: Implement contract review strategy
  • Determine timing of contract review to ensure a smooth transition to post contract arrangements.
  • Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.
  • Document variances where measures or outcomes are not met in full.
  • Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.
  • Suggest recommendations for improvement and support them with evidence.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Complete contracts

1.1 Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

1.2 Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

1.3 Finalise, amend, cancel or terminate contracts according to arrangements.

1.4 Consult with contractor, and report completion, addressing contractor and contract manager performance.

2. Implement contract review strategy

2.1 Determine timing of contract review to ensure a smooth transition to post contract arrangements.

2.2 Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

2.3 Document variances where measures or outcomes are not met in full.

2.4 Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

2.5 Suggest recommendations for improvement and support them with evidence.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with contractors and stakeholders, involving complex oral and written exchanges of information

writing closure reports

finalising outstanding issues so the contract can be closed

identifying improvements to the contract management process

managing contract closure documentation

planning and organising contract closure meetings, reports and reviews

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to contract finalisation and review, including environmental purchasing and corporate social responsibility guidance

privacy and confidentiality issues, including the requirement to appropriately classify information to ensure transparency as well as to treat bids as commercial-in-confidence

probity principles and issues

codes of conduct, codes of practice and standards of individual behaviour relating to finalising contracts

record keeping for official or historical records

financial and accounting issues relevant to the contract

aspects of contract law, trade practices law and commercial law relevant to the finalisation of contracts relating to complex procurement


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Complete contracts

1.1 Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

1.2 Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

1.3 Finalise, amend, cancel or terminate contracts according to arrangements.

1.4 Consult with contractor, and report completion, addressing contractor and contract manager performance.

2. Implement contract review strategy

2.1 Determine timing of contract review to ensure a smooth transition to post contract arrangements.

2.2 Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

2.3 Document variances where measures or outcomes are not met in full.

2.4 Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

2.5 Suggest recommendations for improvement and support them with evidence.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Review contracts due to expire to determine future requirements, and canvass options meeting requirements. 
Implement strategies to manage closure, renewal of contracts, or transition to a new contract. 
Finalise, amend, cancel or terminate contracts according to arrangements. 
Consult with contractor, and report completion, addressing contractor and contract manager performance. 
Determine timing of contract review to ensure a smooth transition to post contract arrangements. 
Review and monitor contract including contract management, contractor performance, user satisfaction and audit results. 
Document variances where measures or outcomes are not met in full. 
Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures. 
Suggest recommendations for improvement and support them with evidence. 
Review contracts due to expire to determine future requirements, and canvass options meeting requirements. 
Implement strategies to manage closure, renewal of contracts, or transition to a new contract. 
Finalise, amend, cancel or terminate contracts according to arrangements. 
Consult with contractor, and report completion, addressing contractor and contract manager performance. 
Determine timing of contract review to ensure a smooth transition to post contract arrangements. 
Review and monitor contract including contract management, contractor performance, user satisfaction and audit results. 
Document variances where measures or outcomes are not met in full. 
Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures. 
Suggest recommendations for improvement and support them with evidence. 

Forms

Assessment Cover Sheet

PSPPCM009 - Finalise contracts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

PSPPCM009 - Finalise contracts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: