PSPPCM014 - Participate in budget and procurement review processes Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
PSPPCM014 Mapping and Delivery Guide Participate in budget and procurement review processes
Version 1.0 Issue Date: April 2024
Qualification
-
Unit of Competency
PSPPCM014 - Participate in budget and procurement review processes
Description
Employability Skills
Learning Outcomes and Application
This unit describes the skills required to participate in government budget and review processes to ensure that procurement and contract management activities occur within established procedures and financial obligations are fulfilled.This unit applies to those working in roles involving budgets and reviews for procurement.The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Those undertaking this unit would work independently seeking advice as required, performing complex tasks in a range of familiar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting
X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.
Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field
Procurement
Development and validation strategy and guide for assessors and learners
Student Learning Resources
Handouts Activities
Slides PPT
Assessment 1
Assessment 2
Assessment 3
Assessment 4
Elements of Competency
Performance Criteria
Element: Comply with the budget cycle
Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
Produce calendar of budget cycle, including identification of approval stages and deadlines.
Document and explain organisation’s internal budget processes to staff.
Develop compliance strategies to ensure budget process obligations are met, including security requirements.
Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
Element: Meet cabinet and other approval process
Identify and apply appropriate cabinet and/or other approval processes.
Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
Adhere to security requirements applicable to cabinet papers and other submissions.
Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
Comply with internal organisational processes for cabinet submissions.
Element: Prepare a simple business case
Identify outcomes expected of the business case.
Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
Organise information gathered into concise, logical arguments to support required outcomes.
Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
Element: Comply with government procurement review processes
Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
Build applicable procurement review processes into activity plan.
Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
Assess recommendations from procurement review processes against organisational policies and procedures.
Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
Develop and initiate processes for continuous improvement reflecting the recommendations.
Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Element: Comply with the budget cycle
Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
Produce calendar of budget cycle, including identification of approval stages and deadlines.
Document and explain organisation’s internal budget processes to staff.
Develop compliance strategies to ensure budget process obligations are met, including security requirements.
Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
Element: Meet cabinet and other approval process
Identify and apply appropriate cabinet and/or other approval processes.
Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
Adhere to security requirements applicable to cabinet papers and other submissions.
Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
Comply with internal organisational processes for cabinet submissions.
Element: Prepare a simple business case
Identify outcomes expected of the business case.
Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
Organise information gathered into concise, logical arguments to support required outcomes.
Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
Element: Comply with government procurement review processes
Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
Build applicable procurement review processes into activity plan.
Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
Assess recommendations from procurement review processes against organisational policies and procedures.
Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
Develop and initiate processes for continuous improvement reflecting the recommendations.
Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
ELEMENTS
PERFORMANCE CRITERIA
Elements describe the essential outcomes
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.
1. Comply with the budget cycle
1.1 Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
1.2 Produce calendar of budget cycle, including identification of approval stages and deadlines.
1.3 Document and explain organisation’s internal budget processes to staff.
1.4 Develop compliance strategies to ensure budget process obligations are met, including security requirements.
1.5 Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
2. Meet cabinet and other approval process
2.1 Identify and apply appropriate cabinet and/or other approval processes.
2.2 Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
2.3 Adhere to security requirements applicable to cabinet papers and other submissions.
2.4 Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
2.5 Comply with internal organisational processes for cabinet submissions.
3. Prepare a simple business case
3.1 Identify outcomes expected of the business case.
3.2 Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
3.3 Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
3.4 Organise information gathered into concise, logical arguments to support required outcomes.
3.5 Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
4. Comply with government procurement review processes
4.1 Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
4.2 Build applicable procurement review processes into activity plan.
4.3 Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
4.4 Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
5. Implement procurement review recommendations
5.1 Assess recommendations from procurement review processes against organisational policies and procedures.
5.2 Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
5.3 Develop and initiate processes for continuous improvement reflecting the recommendations.
5.4 Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.
consulting and negotiating with stakeholders
developing concise arguments, using conceptual and reasoning skills
conveying the required message in potentially hostile situations
writing reviews, reports, submissions and other complex documents
reading and applying complex documents, including contracts, legislation and guidelines
providing feedback
modelling effective team management approaches
referring issues to the correct person
problem-solving skills to apply decision-making processes or methodologies
anticipating and neutralising potential arguments and objections
undertaking research and business analysis
documenting procurement review and budget decisions in an appropriate format
developing costings for budget and other submissions
maintaining currency of best practice examples in procurement practice and relevant procurement legislation, policies and procedures
operate organisational IT systems
Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.
Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to budget and procurement review processes, including environmental purchasing and corporate social responsibility guidance
organisational procurement policies, practices and approval processes
risk management procedures
probity principles and issues that relate to budget and procurement processes
codes of conduct, codes of practice and standards of individual behaviour relating to budget and procurement processes
risks associated with financial and accounting issues relevant to budget and procurement review processes
environmental, sustainability and corporate social responsibility principles relevant to budget and procurement review processes
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
ELEMENTS
PERFORMANCE CRITERIA
Elements describe the essential outcomes
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.
1. Comply with the budget cycle
1.1 Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
1.2 Produce calendar of budget cycle, including identification of approval stages and deadlines.
1.3 Document and explain organisation’s internal budget processes to staff.
1.4 Develop compliance strategies to ensure budget process obligations are met, including security requirements.
1.5 Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
2. Meet cabinet and other approval process
2.1 Identify and apply appropriate cabinet and/or other approval processes.
2.2 Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
2.3 Adhere to security requirements applicable to cabinet papers and other submissions.
2.4 Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
2.5 Comply with internal organisational processes for cabinet submissions.
3. Prepare a simple business case
3.1 Identify outcomes expected of the business case.
3.2 Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
3.3 Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
3.4 Organise information gathered into concise, logical arguments to support required outcomes.
3.5 Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
4. Comply with government procurement review processes
4.1 Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
4.2 Build applicable procurement review processes into activity plan.
4.3 Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
4.4 Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
5. Implement procurement review recommendations
5.1 Assess recommendations from procurement review processes against organisational policies and procedures.
5.2 Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
5.3 Develop and initiate processes for continuous improvement reflecting the recommendations.
5.4 Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice
Yes
No
Comments/feedback
Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
Produce calendar of budget cycle, including identification of approval stages and deadlines.
Document and explain organisation’s internal budget processes to staff.
Develop compliance strategies to ensure budget process obligations are met, including security requirements.
Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
Identify and apply appropriate cabinet and/or other approval processes.
Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
Adhere to security requirements applicable to cabinet papers and other submissions.
Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
Comply with internal organisational processes for cabinet submissions.
Identify outcomes expected of the business case.
Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
Organise information gathered into concise, logical arguments to support required outcomes.
Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
Build applicable procurement review processes into activity plan.
Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
Assess recommendations from procurement review processes against organisational policies and procedures.
Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
Develop and initiate processes for continuous improvement reflecting the recommendations.
Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
Produce calendar of budget cycle, including identification of approval stages and deadlines.
Document and explain organisation’s internal budget processes to staff.
Develop compliance strategies to ensure budget process obligations are met, including security requirements.
Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
Identify and apply appropriate cabinet and/or other approval processes.
Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
Adhere to security requirements applicable to cabinet papers and other submissions.
Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
Comply with internal organisational processes for cabinet submissions.
Identify outcomes expected of the business case.
Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
Organise information gathered into concise, logical arguments to support required outcomes.
Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
Build applicable procurement review processes into activity plan.
Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
Assess recommendations from procurement review processes against organisational policies and procedures.
Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
Develop and initiate processes for continuous improvement reflecting the recommendations.
Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
Forms
Assessment Cover Sheet
PSPPCM014 - Participate in budget and procurement review processes
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
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Result: Competent Not yet competent
Feedback to student
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Assessment Record Sheet
PSPPCM014 - Participate in budget and procurement review processes
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent