Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPPCM015 Mapping and Delivery Guide
Conduct and manage coordinated procurement

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency PSPPCM015 - Conduct and manage coordinated procurement
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills required to identify and use existing coordinated procurement contracts (CPC) and cooperative procurement arrangements (CPA) to establish new CPAs across agencies and to arrange for organisations to procure under these contracts and arrangements.This unit applies to those working in the public sector with responsibility for arranging the procurement of goods and services.The skills and knowledge described in this unit must be applied within the legislative, and regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.Those undertaking this unit would work independently, whilst performing complex tasks in a range of familiar contexts.No licensing, legislative or certification requirements apply to unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Prerequisites/co-requisites
Competency Field Procurement
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify applicable existing CPCs, CPAs and opportunities
  • Investigate availability and opportunities of CPCs and CPAs.
  • Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.
  • Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.
  • Document criteria to identify applicable contracts and compliance with requirements for use.
       
Element: Arrange for organisation to procure under CPCs and CPAs
  • Provide information and education about the contract and the requirement for its use to relevant staff.
  • Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.
  • Record contractual dealings and report according to contract requirements including expenditure and realised savings.
       
Element: Lead cooperative procurements
  • Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies
  • Develop a procurement strategy, procurement plan involving other agencies and procurement documents.
  • Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.
  • Document new CPA and distribute to other agencies
       
Element: Identify applicable existing CPCs, CPAs and opportunities
  • Investigate availability and opportunities of CPCs and CPAs.
  • Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.
  • Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.
  • Document criteria to identify applicable contracts and compliance with requirements for use.
       
Element: Arrange for organisation to procure under CPCs and CPAs
  • Provide information and education about the contract and the requirement for its use to relevant staff.
  • Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.
  • Record contractual dealings and report according to contract requirements including expenditure and realised savings.
       
Element: Lead cooperative procurements
  • Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies
  • Develop a procurement strategy, procurement plan involving other agencies and procurement documents.
  • Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.
  • Document new CPA and distribute to other agencies
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify applicable existing CPCs, CPAs and opportunities

1.1 Investigate availability and opportunities of CPCs and CPAs.

1.2 Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

1.3 Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

1.4 Document criteria to identify applicable contracts and compliance with requirements for use.

2. Arrange for organisation to procure under CPCs and CPAs

2.1 Provide information and education about the contract and the requirement for its use to relevant staff.

2.2 Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

2.3 Record contractual dealings and report according to contract requirements including expenditure and realised savings.

3. Lead cooperative procurements

3.1 Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

3.2 Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

3.3 Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

3.4 Document new CPA and distribute to other agencies

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with stakeholders

using conceptual and reasoning skills to develop concise arguments

writing reviews, reports, submissions and other complex documents

applying decision-making processes and methodologies

reading and applying the content of complex contracts, legislation and guidelines

undertaking research and business analysis

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state/territory and local government legislation, policies, practices and guidelines relating to conducting and managing coordinated procurement, including environmental purchasing and corporate social responsibility guidance

organisational procurement policies, practices and approval processes

risk management procedures

probity principles and issues

best practice examples in procurement practice

risks associated with financial and accounting issues relevant to conducting and managing coordinated procurement

WHS, environmental, sustainability and corporate social responsibility practices in the context of conducting and managing coordinated procurement

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify applicable existing CPCs, CPAs and opportunities

1.1 Investigate availability and opportunities of CPCs and CPAs.

1.2 Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

1.3 Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

1.4 Document criteria to identify applicable contracts and compliance with requirements for use.

2. Arrange for organisation to procure under CPCs and CPAs

2.1 Provide information and education about the contract and the requirement for its use to relevant staff.

2.2 Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

2.3 Record contractual dealings and report according to contract requirements including expenditure and realised savings.

3. Lead cooperative procurements

3.1 Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

3.2 Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

3.3 Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

3.4 Document new CPA and distribute to other agencies

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Investigate availability and opportunities of CPCs and CPAs. 
Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements. 
Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned. 
Document criteria to identify applicable contracts and compliance with requirements for use. 
Provide information and education about the contract and the requirement for its use to relevant staff. 
Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions. 
Record contractual dealings and report according to contract requirements including expenditure and realised savings. 
Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies 
Develop a procurement strategy, procurement plan involving other agencies and procurement documents. 
Undertake procurement process, evaluate responses and negotiate contract via cross-agency team. 
Document new CPA and distribute to other agencies 
Investigate availability and opportunities of CPCs and CPAs. 
Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements. 
Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned. 
Document criteria to identify applicable contracts and compliance with requirements for use. 
Provide information and education about the contract and the requirement for its use to relevant staff. 
Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions. 
Record contractual dealings and report according to contract requirements including expenditure and realised savings. 
Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies 
Develop a procurement strategy, procurement plan involving other agencies and procurement documents. 
Undertake procurement process, evaluate responses and negotiate contract via cross-agency team. 
Document new CPA and distribute to other agencies 

Forms

Assessment Cover Sheet

PSPPCM015 - Conduct and manage coordinated procurement
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

PSPPCM015 - Conduct and manage coordinated procurement

Student name:

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Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

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Signature:

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