- PSPPROC413A - Select providers and develop contracts
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
PSPPROC413A Mapping and Delivery Guide
Select providers and develop contracts
Version 1.0
Issue Date: April 2024
| Qualification | - |
Unit of Competency | PSPPROC413A - Select providers and develop contracts |
|---|---|---|---|
| Description | This unit covers the ability to select preferred providers as a result of a formal request for offer process. It includes evaluating offers, selecting preferred providers, obtaining approvals, developing and formalising contractual arrangements, and debriefing the market and other stakeholders.In practice, selecting providers overlaps with other generalist and specialist public sector and local government work activities, such as upholding and supporting the values and principles of public service, identifying and treating risks, exercising delegations, applying government processes, encouraging compliance with legislation in the public sector or local government, planning procurement, developing and distributing requests for offers and managing contracts.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. | ||
| Employability Skills | This unit contains employability skills. | ||
| Learning Outcomes and Application | The unit applies to those who undertake the selection of providers, including those who specialise in procurement. | ||
| Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
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| Prerequisites/co-requisites | Not applicable. | ||
| Competency Field | Procurement and Contract Management | ||
| Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
|---|---|---|---|---|---|---|---|---|
| Elements of Competency | Performance Criteria | |||||||
| Element: Select preferred providers. |
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| Element: Develop and formalise contractual arrangements. |
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| Element: Debrief market and other stakeholders. |
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Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | Competency must be demonstrated in the ability to select providers and develop contracts consistently in accordance with legislative and organisational requirements. |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Assessment must confirm the ability to: apply recognised offer evaluation methodologies to select a preferred provider make provider selections in accordance with the offer evaluation plan, procurement plan and relevant policy and legislation work with subject matter experts, such as legal, financial, commercial and technical adhere to probity requirements make written recommendations about suppliers to delegates and higher management act within the scope of own delegations keep appropriate records debrief relevant stakeholders about their performance. Consistency in performance Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions |
Context of and specific resources for assessment | The unit of competency is to be assessed in the workplace or a simulated workplace environment. Access may be required to: legislation, policy, procedures and protocols relating to selecting providers and developing contracts codes of conduct and codes of practice workplace scenarios and case studies relating to a range of procurement activities associated with selecting providers and developing contracts case studies that incorporate dilemmas, and probity requirements relating to selecting providers and developing contracts |
Method of assessment | The following assessment methods are suggested: questions to assess understanding of relevant legislation and procedures review of strategies and approaches adopted for selecting providers and developing contracts review of selection reports, approvals and sign-offs, negotiation plans, draft contracts, final contracts, risk assessments and other documentation prepared by the candidate in a range of contexts review of stakeholder engagement approaches adopted by the candidate In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate. |
Guidance information for assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments. Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: PSPETHC401A Uphold and support the values and principles of public service PSPGOV417A Identify and treat risks PSPGOV421A Exercise delegations PSPLEGN401A Encourage compliance with legislation in the public sector PSPPROC411A Plan procurement PSPPROC412A Develop and distribute requests for offers PSPPROC414A Manage contracts. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
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Required skills |
communication skills to: consult and negotiate with contractors and stakeholders, involving complex oral and written exchanges of information network within probity boundaries with diverse stakeholders and contractors read complex documents, such as contracts, legislation and guidelines provide feedback teamwork skills to: work independently or under direction as appropriate to the situation model team leadership approaches if appropriate respond to diversity refer issues to the correct person problem-solving skills to apply probity requirements in evaluating offers, formalising contracts and debriefing stakeholders initiative and enterprise skills to: apply the content of complex documents, such as contracts, legislation and guidelines apply OHS, environmental, sustainability and corporate social responsibility practices in the context of selecting providers and developing contracts planning and organising skills to analyse and compare written information to ensure key elements from the specification and the procurement plan are captured in the written contract learning skills to keep up-to-date with relevant procurement legislation, policies and procedures technology skills to: operate organisational IT systems use electronic procurement templates |
Required knowledge |
commonwealth, state or territory, and local government legislation, policies, practices and guidelines: relating to award of contracts, including environmental purchasing and corporate social responsibility guidance such as OHS and equity and diversity organisational procurement policies, practices and approval processes probity principles and issues codes of conduct, codes of practice and standards of individual behaviour relating to receipt and selection of offers aspects of law of contract, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts equal employment opportunity |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Offers may include: | delivery of goods for use or into store provision of services maintenance agreements leasing agreements consultancies research and development infrastructure assets |
Evaluation: | must include: processing offers determining value for money checking and investigating collating information comparative statements accountability may include staged procurement |
Probity requirements: | may include: accountability transparency confidentiality managing conflict of interest impartiality are maintained to: encourage conformity to processes facilitate accountability ensure proponents are treated in a fair and equitable manner encourage commercial completion preserve public and private sector confidence in government processes |
Allocation of business may include: | single successful contractor multiple successful contractors standing offer (panel) multiple contracts as a result of a single request for offer |
Contracts may include: | memoranda of understanding and memoranda of agreement in-house option directives common use arrangements and standing offers inter and intra-government agreements service level agreements deeds of agreement |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Evaluation panel is formed and coordinated. | |||
| Offers are evaluated according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards. | |||
| Specialist expertise is obtained where necessary to assist with evaluation of offers. | |||
| Clarification and negotiation of matters contained in offers are undertaken with bidders according to organisational guidelines and public sector standards. | |||
| Preferred providers are selected and recommendations for allocation of business are developed, justified and documented against selection criteria according to policy, procedures and governance requirements. | |||
| Approvals are obtained for the recommended offers. | |||
| Successful providers are notified in line with organisational protocols. | |||
| Approvals are obtained to enter negotiations, when required, and negotiation of the final wording of contract is conducted according to organisational policy and procedures and defined probity frameworks as set out in the evaluation plan. | |||
| Approvals to enter into contracts are obtained according to policy and procedures. | |||
| Commitments are not made and contractors do not commence until contracts are signed. | |||
| Contracts are structured to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour. | |||
| Contracts are entered into that are valid and legally binding to the parties. | |||
| Advice on the contractual arrangements is provided to internal stakeholders according to organisational policy and procedures. | |||
| Unsuccessful bidders are informed and debriefed upon request with constructive feedback on their proposals. | |||
| Details of successful providers are made public according to probity requirements, organisational protocols and public sector standards. |
Forms
Assessment Cover Sheet
PSPPROC413A - Select providers and develop contracts
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
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Signature:
Date:
Assessment Record Sheet
PSPPROC413A - Select providers and develop contracts
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: